Project Officer at the Council of Europe (Vacancy Notice n° o18/2021) 198 views


Recruitment and Employment Management Division 

Vacancy Notice n° o18/2021 

Local recruitment procedure1 

Project Officer 

(Grade B4)  


Council of Europe Office 

Location: Kyiv 

Job mission 

Under the authority of the Head of Office, and the supervision of the Senior Project Officer, the Project Officer  will assist with the implementation of the project “Strengthening civil participation in democratic decision making  in Ukraine”, in co-operation with the donor, partners and other stakeholders and in compliance with the  Organisation’s regulations and/or donor requirements

Key activities  

The Project Officer performs the following key duties in close co-ordination with the Project team, in accordance  with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and  confidentiality: 

– assists in the planning, organisation, co-ordination and implementation of project activities in accordance  with the project work plan and its calendar of activities; 

– contributes to the design, preparation, implementation and follow-up of project activities, in particular,  capacity building and mentoring programmes for NGOs and activists, capacity-building initiatives (e.g.  online courses and trainings for school students, teachers and local officials), participatory/deliberative  online/offline workshops, seminars, etc…; 

– liaises with the counterparts in the beneficiary institutions, donors and other partners, contributes to the  establishment of strategic partnerships with relevant stakeholders;  

– contributes to the preparation, control and follow-up on budgetary and financial issues related to project  activities and expenditure; 

– participates in the monitoring and evaluation of the project to identify appropriate adjustments; – contributes to the preparation of documents and provides elements for the project progress reports; – reports on results achieved, follow-up required, risks and opportunities for the project’s implementation; – conducts thematic research in the area of civil participation, international legal and practical frameworks  and best practices; 

– contributes to raising the visibility of the project by executing the communication and visibility plan (social  networks, drafting news items, disseminating information, organising visibility events, etc…); – contributes to the efficient functioning of the office, in collaboration with the Head of Office, the Deputy  Head of Office and the direct Project management; 

– carries out other assignments and tasks related to the project; 

– promotes Council of Europe values internally and externally

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Additional information: 


Employment is limited to the duration of the project that is expected to end on 31 December 2022. Please note that the remuneration (gross monthly salary) is 1 761.10 Euro. 

About the project in brief: 

The project “Strengthening civil participation in democratic decision making in Ukraine” aims to strengthen civil  participation in the decision-making process at the national, regional and local levels and to ensure that non governmental organisations (NGOs) and citizens have a real impact on the decision-making processes. It will help  local pilot authorities in developing, adopting and enforcing effective legal frameworks for innovative civil  participation mechanisms, in accordance with the Council of Europe standards and best European practices, as  well as boost the capacity and awareness in the participatory decision-making process.  

Eligibility criteria 

This local recruitment procedure is open to applicants already present in Ukraine. 

Only applicants who best meet the following criteria will be considered for shortlisting.  


› Completed full course of general secondary education and appropriate professional qualifications; › A higher education degree or qualification in social sciences, political sciences or European studies would  be an advantage.  


› At least three years of relevant professional experience in the field of civil participation in decision making,  elections, political processes or political analysis;  

› Experience in contributing to the implementation of technical co-operation or policy oriented programmes  at international and/or national level. 

Language requirements:  

› Excellent knowledge of Ukrainian (mother tongue level); 

› Very good knowledge of one of the official languages (English); 

› Knowledge of French or other languages would be an advantage. 


› Nationality of one of the 47 Council of Europe member states. 


› Under 65 years of age at the closing date of the vacancy notice. 

Employee Core Values 

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect. Competencies 


› Professional and technical expertise: 

good knowledge of the Ukrainian civil participation legal, policy and institutional framework,  best practices, tools and mechanisms for citizen participation in decision making; 

knowledge of project management tools (Project Management Methodology, logframes, risk  monitoring, budgeting, etc.); 

experience in cooperation with national, regional and local authorities in Ukraine; ICT skills: sound computer skills and experience using standard tools in office applications  (word processing, presentations, outlook, spreadsheet, databases, internet publications); › Planning and work organisation 

› Teamwork and co-operation 

› Results orientation 

› Concern for quality 

› Drafting skills 

› Communication



› Professional and technical expertise: 

knowledge of the standards of the Council of Europe in relation to civil participation, youth  participation and civic engagement of young people; 

experience in the development and execution of project communication plans; 

› Resilience 

› Adaptability 

› Initiative 

For more information, please refer to the Competency Framework of the Council of Europe. Applications 


  • To apply please follow this link
  • To help us track our recruitment effort, please indicate (on the application form and in your cover letter how ( you heard about this position.

Applications  must be submitted at the latest 11/05/2021 (midnight French time).  

Any false statements knowingly made by applicants in their application for employment or at the time of their  engagement will result in the termination of their employment by the Council of Europe. 

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in  due course of the outcome of your application. This may take some time after the closing date. Preselected  candidates may be invited to take written tests before an interview. Written tests may be eliminatory. 

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot  therefore accept applications from persons over this age. 

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005  laying down the conditions of recruitment and employment of locally recruited temporary staff members working  in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234). 

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender,  disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation. 

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal  opportunities for candidates with disabilities. 

The Organisation 

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47  member states, all having signed up to the European Convention on Human Rights. 

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the  member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the  national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local  and regional self-government within the member states. The Commissioner for Human Rights is an independent  and impartial institution within the Council of Europe mandated to promote the awareness of and respect for  human rights in member states. 

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once  all possibilities of appeal have been exhausted in the member state concerned.



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