Administrative Assistant/ Interpreter at EUBAM. 612 views

                                                                                             

TERMS OF REFERENCES

 

 

 

Duty Station:

Classification:

Type of assignment:

Title of Position:

Organizational Unit:

Direct supervisor:

EUBAM HQ, Odesa, Ukraine

Service Contract (SC)

SC, ten months, 15 February 2021 – 30 November 2021

Administrative Assistant/ Interpreter

Language and Interpretation Unit

Senior Interpreter/Coordinator

 

 

General Functions: Under the guidance and direct supervision of the Senior Interpreter/Coordinator and overall supervision of the Chief of Administration the incumbent assists in smooth operation of the European Union Border Assistance Mission (EUBAM) in Ukraine. The Administrative Assistant/Interpreter works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.

 

 

Specific Functions:

  1. Assure smooth operational running of the project by means of following IOM and EU established operational rules and procedures;
  2. Contribute to the project annual and quarter work-plans preparation and reporting;
  3. Assure that the progress reporting is done in timely and quality manner based on the requirements of the IOM, project donors and Mission management;
  4. Provide oral and written simultaneous and consecutive translations from English into Ukrainian or Russian and vice versa as required by the project;
  5. Proofread and/or edit the project’s correspondence and other official documents;
  6. Prepare Mission and project related correspondence; participate in data collection, analysis and maintenance of projects related files;
  7. Facilitate project related training/learning activities; provide logistical support (travel arrangements, including visas, tickets, etc.) to the EUBAM experts;
  8. Participate in project activities preparation, implementation and follow up;
  9. Facilitate project audit, monitoring, evaluation, field visits, missions of the experts;
  10. Maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
  11. Readily accept temporary assignments involving travelling to other EUBAM Offices or Units within the country of deployment on demand;
  12. Ensure due care of premises, equipment, vehicles (including their spare parts, consumables, keys etc.), supplies and other property that is entrusted to him/her;
  13. Perform such other duties as may be assigned.

 

 

Recruitment Qualifications:

  • Advanced university degree in foreign languages, linguistics, philology, or other related fields;
  • At least 5 years of progressive experience, preferably in international environment;
  • Fluency in both oral and written English, Ukrainian, and Russian languages is a must;
  • Proven experience in simultaneous translation is an asset;
  • Experience with technical assistance projects is an asset;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems;
  • Physical aptness and willingness to travel and accept temporary assignments in other EUBAM Offices or Units within the country of deployment.

 

NOTES:

 

Appointment is subject to budget availability and funding confirmation.

APPLICATION: 

Closing date for applications is 31 January 2021; however, interested candidates are strongly encouraged to apply sooner.

Only pre-selected candidates will be contacted for the interview.

 

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The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.

The current Mission’s mandate is valid until 30 November 2020.

EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.

BACKGROUND

The Mission works with the Republic of Moldova and Ukraine to harmonise border control, customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international cooperation. EUBAM activities promote economic development and enhance regional security.
The Mission’s aims are to:
• contribute to the peaceful settlement of the Transnistrian conflict by supporting development of Transnistria-related confidence-building measures and approximation of legislation and procedures in customs, trade, transport and trans-boundary management;
• ensure the full implementation of Integrated Border Management (IBM) practices at the Moldova-Ukraine border;
• assist Moldovan and Ukrainian authorities to combat cross-border crime more effectively.

MANDATE

The terms of cooperation between the Mission and its Moldovan and Ukrainian partner services is outlined in the Memorandum of Understanding, signed on 7 October 2005. The MoU stipulates the mandate, coordination mechanisms and status of the Mission, assistance, legal responsibilities, and duration of the Mission. Although EUBAM’s support/advisory role confers on it certain privileges, it does not have executive powers. Funded by the European Union within the context of the European Neighbourhood and Partnership Instrument, and with the International Organization for Migration (IOM) acting as implementing partner, EUBAM is an advisory, technical body mandated to enhance the border-management capacities of its partners – the border guard and customs authorities and other law enforcement agencies of Moldova and Ukraine. By offering comprehensive support from its HQ and Field Offices, EUBAM promotes legitimate travel and trade and supports the alignment of border and customs procedures and standards with those prevalent in the European Union.

The EUBAM Mandate allows the Mission to:

• be present and observe customs clearance and border guard checks
• as part of its advisory role, to examine border control documents and records (including computerised data)
• provide assistance in preventing smuggling of persons and goods
• request the re-examination and re-assessment of any consignment of goods already processed
• make unannounced visits to any locations on the Moldovan-Ukrainian border, including border units, customs posts, offices of transit, inland police stations, revenue accounting offices and along transit routes
• move freely within the territories of Moldova and Ukraine
• cross the Moldovan-Ukrainian state border with only strictly necessary control and without any delay
• use all roads and bridges without payment of taxes and dues
• have access to appropriate telecommunications equipment
• import and export goods which are for official use of the Mission

EUBAM IN NUMBERS
The Mission has two Country Offices in Odessa (Ukraine) and Chisinau (Moldova) and six field offices – three on the Moldovan side of the joint border and three on the Ukrainian side. The mandate of the Mission has already been extended five times (in 2007, 2009, 2011, 2015 and 2017), with the current mandate expiring on 30 November 2020.
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