|Location :||Home-based (with 5 travels to Donetsk Region, Government Controlled Area), UKRAINE|
|Application Deadline :||28-May-20 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :
|Starting Date :
(date when the selected candidate is expected to start)
|Expected Duration of Assignment :||June-November 2020 (5,5 months)|
|Background Information on the Programme:
The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law. Recognizing the need to urgently address reconstruction, economic recovery, and peacebuilding needs in areas affected both directly and indirectly by the conflict, in late 2014 the Government of Ukraine requested technical assistance and financial support from the international community to assess priority recovery needs. In late 2014, the United Nations (UN), the World Bank (WB), and the European Union (EU) conducted a Recovery and Peacebuilding Assessment, which was endorsed by the Cabinet of Ministers in mid-2015.
The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, before the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges discussed above built on this earlier engagement, established partnerships, and started in 2015 through the Recovery and Peacebuilding Programme (RPP). The RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA).
The RPP was designed to respond to and mitigate the causes and effects of the conflict. It is based on findings of the Recovery and Peacebuilding Assessment (RPA) and is aligned to the State Target Programme for Recovery as well as to the two oblast development strategies up to 2020. It takes into account the opportunities that have arisen from the Minsk Protocol of September 2014 and the renewal of its cease-fire provisions (the latest cease-fire having been agreed in March 2018) and is also fully adjusted to the humanitarian-development nexus. It is an integral component of the UNDP Country Programme. It is fully aligned with the United Nations Partnership Framework (UNPF). It is closely interlinked with the Democratic Governance and Reform Programme, operating nationally and in all of Ukraine’s regions.
The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:
Component 1: Economic Recovery and Restoration of Critical Infrastructure
Component 2: Local Governance and Decentralisation Reform
Component 3: Community Security and Social Cohesion.
The Programme is pooling funds employing a multi-sectoral programme-based approach and is implementing using an area-based methodology and unifying interventions framework for 12 projects funded by 12 international partners.
In October 2018, four UN agencies (UNDP, UN Women, FAO, and the UNFPA) had countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance and promote reconciliation in the crisis-affected communities of Donetsk and Luhansk oblasts of Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas (GCAs) of the oblasts. It will contribute to peacebuilding and prevent further escalation of conflict in Ukraine through effective and accountable decentralisation, gender-responsive recovery planning, and equal access to services, as well as enhanced community security and social cohesion.
This endeavor will be achieved through the pursuit of the following specific objectives
1. To enhance local capacity for gender-responsive decentralisation and administrative reforms to improve governance, local development, and the delivery of services.
2. To stimulate employment and economic growth by assisting in Micro, Small, and Medium Enterprise (MSME) development through demand-driven business development services and professional skills training.
3. To enhance social cohesion and reconciliation through the promotion of civic initiatives.
4. To support sector reforms and structural adjustments in health, education and critical public infrastructure to mitigate the direct impacts of the conflict.
The main goal of Objective 1 is to enhance local capacity for gender-responsive decentralisation and administrative reforms to improve governance, local development, and the delivery of services. Activities are aimed at achieving nationwide decentralisation reform processes, improving access to quality administrative and social services, and enhancing local self-governance capacity for participatory strategic planning and transparent implementation.
In the context of decentralisation reform, and delegating most powers to the primary level, the approaches to strategy development and project management in amalgamated territorial communities need to be modernized and more focused on sustainable development and the creation of a favorable social-economic environment, which includes building successful partnerships between local authorities, businesses, and the civil sector. Currently, the improved legal framework provides new opportunities for a wide application of project-based approaches in newly created/potential amalgamated communities.
The role of the UN RPP component for local governance and decentralisation reform is to facilitate the institutionalization of the mechanism that integrates and coordinates the processes of project-based management of community development that will ensure the gradual readiness of local governments to run the project-based interventions, stemming from respective community priorities.
As an effective mechanism, it is planned to apply the a Model for project-based management for community development in Donetsk oblast, here and after (Model).
MAIN OBJECTIVES OF THE ASSIGNMENT
UNDP is considering concluding a contract with an expert on the elaboration of a Model for project-based management for community development, here and after (Consultant) to elaborate the Model for a number of communities in Donetsk oblast.
The expected outcomes of the Consultant’s work are as follows:
* Programme target communities (ATCs and prospective ATCs) in Donetsk oblast:
Duties and Responsibilities
|SCOPE OF WORK
Under the direct supervision of the Territorial Amalgamation Specialist the Consultant is expected to perform according to the framework below and be responsible for the following key tasks:
– the draft of local self-government body decision;
– the regulations for the model functioning;
– job descriptions if needed, or recommendations for changes to be made to existing job descriptions;
– the draft of Year 1 Workplan supplied with indicators for measuring the efficiency of Model implementation;
– the draft of Years 2-3 Workplan draft ensuring the sustainability of the Model development process;
– basic policies and rules of the Model, functioning in the community, including the indicators for measuring the efficiency of implementation;
– recommendations/guidelines for Model functioning/ project office running and maintenance.
!!! The costs of the events that are mentioned in the scope of work (2 workshops, 2 round tables, 1 meeting) should be included in the Consultant’s Contract !!!
The Consultant is responsible to ensure that reference to UNDP and the European Union are included in all the products created under the Contract. UNDP will provide minimum visibility requirements for this Contract.
Given the above, the Consultant’s responsibilities will be to provide the following deliverables in 22-23 weeks:
Deliverable 1 (preparatory period 4 weeks) includes:
Estimated duration to complete: by the end of 4th week since contract commencement.
Deliverable 2 (10 weeks) includes:
Estimated duration to complete: by the end of the 14th week since contract commencement.
Deliverable 3 (6 weeks) includes:
Estimated duration to complete: by the end of 20th week since contract commencement
Deliverable 4 (2 weeks) includes:
Estimated duration to complete: by the end of 22nd week since contract commencement
The activity descriptive report for each period is expected to be done and agreed with the UNDP. The report should include a clear description of task performance indicators, meetings participants’ registration lists, photos, copies of publications in the media, and the Internet.
The Consultant will work under the overall guidance of the Programme Coordinator and direct supervision of the UNDP Territorial Amalgamation Specialist. The Consultant will directly report to the UNDP Territorial Amalgamation Specialist weekly, mostly through meetings.
The Consultant will regularly participate in project meetings (in person or via Skype) and will share his/her work progress. Moreover, the Consultant must provide one inception report, two Interim Reports, and 1 Final Report, by the terms covered in this ToR. Interim Reports should include work progress, as well as issues to be addressed, while the Final Report should include achievements, lessons learned, and recommendations for further actions.
All reports and studies for UNDP shall be transmitted electronically (Formats of: *docx, *xlsx, *pptx,
PROPOSED PAYMENT SCHEDULE
UNDP will pay the negotiated amount in four tranches according to the following payment schedule:
The payments will be processed upon full completion and acceptance of contractual obligations, whereupon the Programme Coordinator signs the certification of acceptance.
|Ethics & Values:
Working in Teams:
Communicating Information and Ideas:
Required Skills and Experience
|MINIMUM QUALIFICATIONS AND EXPERIENCE:
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
Applicants shall submit the following documents:
The financial proposal shall specify a total lump sum amount and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based on output, i.e. upon delivery of the services specified in the TOR. To assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, organization of events and number of anticipated working days).
The Consultant will be responsible for all personal administrative expenses associated with the undertaking of this assignment, including office accommodations, printing, stationery, telephone, and electronic communications, and report copies incurred in this assignment.
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the Consultant wish to travel in a higher class, he/she should do so using their resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging, and terminal expenses should be agreed upon between the respective business unit and Individual Consultant before travel and will be reimbursed.
10. EVALUATION OF Applicants
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight: 70%
* Financial Criteria weight: 30%
Only candidates obtaining a minimum of 70% from the maximum available technical score (49 points) will be considered for the Financial Evaluation.
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.