Coordination Associate at UNHCR Kyiv, Ukraine. 803 views

The Operation of the United Nations High Commissioner for Refugees (UNHCR) in Ukraine invites qualified candidates to apply for the following vacancy:


Functional Title & Grade: Coordination Associate/LICA 6 Date of Issue: 30 December 2020
Contractual Status: UNOPS contract for 6 months.
Duty Station: Kyiv, Ukraine Deadline for applications: 12 January 2021






In Ukraine, the Cluster Approach to humanitarian coordination is implemented with UNHCR as the designated Shelter/NFI Cluster Lead Agency. In the absence of a dedicated Shelter Cluster Coordinator post, the affiliate work force (AWF) position of Coordination Associate has been supporting the coordination, strategy development and advocacy functions of the Ukraine Shelter/NFI Cluster as of 2020. The Coordination Associate reports directly to the UNHCR Representative in Ukraine who has final accountability for the performance of UNHCR as Cluster Lead Agency.


In line with the Humanitarian Architecture Review process in Ukraine, the Shelter/NFI Cluster updated its Transition Plan, which foresees the full transition of coordination duties in 2021. The Coordination Associate is responsible for operationalizing the transition strategy in 2021, ensuring that the coordination duties in the shelter/NFI sector are handed over to appropriate state authorities, and that the winterization activities are coordinated during the 2020-2021 winter season.


The Coordination Associate liaises with the Global Shelter Cluster Focal Point who has global responsibility for the performance of UNHCR as Global Cluster Lead Agency within the framework of the Inter-Agency Standing Committee (IASC) and the Cluster Approach.


The Coordination Associate is expected to establish and convene a winterization working group to coordinate and impartially represent the interests of the agencies that work in the implementation of winterization activities in Ukraine. This working group will oversee the response during the winterization campaign 2020-2021. The Coordination Associate ensures that winterization activities are deconflicted and take place according to sectoral and state standards. The Coordination Associate will also support the lead agency of the winterization working group as soon as this leadership role is decided on by all concerned organizations.


The Coordination Associate will also oversee the information management work to maintain the core coordination instruments, databases and prepare the reports required by the Humanitarian Coordinator, until the coordination responsibilities are fully transferred to state authorities (in the case of the shelter sector) and to an organization selected to lead the winterization working group.


The Coordination Associate will liaise actively with the State authorities, such as oblast regional administrations and the Ministry for Reintegration of the Temporarily Occupied Territories (Min. Reintegration) in order to encourage the takeover of coordination duties and the transfer of coordination tools (Winterization matrix, 5W, Referrals, other Cluster databases).




Accountability (key results to be achieved)


  • The Shelter/NFI Cluster in Ukraine phases-out of humanitarian response according to the Cluster’s Transition Plan.


  • Winterization working group is established and works effectively to cover the residual humanitarian needs in the 2020-2021 winter period.


  • The Shelter/NFI Cluster in Ukraine works effectively through information management and inter-agency coordination, until it is formally deactivated by the IASC upon request from the Humanitarian Coordinator.


  • Coordination duties in the shelter/NFI sector are assumed by relevant state authorities.


Responsibility (tasks and functions undertaken to achieve results)


  • Assist in the implementation and operationalization of the Cluster’s Transition Plan for Ukraine.
  • Provide coordination services to the shelter/NFI agencies, including meetings, in line with the Principles of Partnership, ensuring that coordination is inclusive, consultative and results-oriented.


  • Determine with the Shelter/NFI Cluster partners the relevancy of various technical working groups.


  • Support the winterization working group in information management to report and share information within the working group, with other clusters, with the government, with the humanitarian community including donors, with UNHCR, and with the Global Shelter Cluster.


  • Support the winterization working group in producing analytical shelter reports, including a factsheet; promote that information on affected population is disaggregated by sex and age.


  • Coordinate the integration of cross-cutting issues in the work of the winterization working group, including age, gender, environment, diversity.


  • Coordinate with government counterparts and other relevant authorities on issues covered by the shelter sector.


  • Liaise and follow up of the handover and maintenance of the 5W and other relevant coordination instruments to Min. Reintegration and of the damage database to state authorities. Update regularly the UNHCR Representative about the handover process to Min. Reintegration and other state authorities, including regional ones.


  • Support transitional measures for handing over to recovery and development actors.


  • Any other duties determined by the Cluster lead/UNHCR Representative.


Authority (decisions made in executing responsibilities to achieve results)


  • Liaise with local and international NGOs, local GOs and authorities within the Cluster framework of Ukraine.


  • Liaise with Global Shelter Cluster Focal Point.




  • Empowering and Building Trust


  • Stakeholder Management


  • Analytical Thinking


  • Planning and Organizing


  • Technological Awareness




  • Completion of secondary education with post-secondary certificate/training in Social Sciences, Law, International Relations, Communications, Information or Data Management, Engineering/Construction, or other related field.


  • 3 years of previous work experience relevant to the function.


  • Excellent interpersonal skills, and experience working in multi-cultural environments.


  • Proficiency in Ukrainian, Russian and English.


  • Drafting skills and strong ability to collect, analyze, and communicate information in written and oral formats.


  • Strong computer software skills (MS Office).


  • Knowledge of database design and information management, in particular, data collection tools.




  • University degree in international relations, law, social sciences, engineering and/or architecture, or other relevant field.


  • Knowledge of governmental institutional system of Ukraine and distribution of competencies among state, regional and local authorities.


  • Experience in humanitarian assistance delivery.


  • Experience with inter-sector coordination or comparable fora and function.


  • Interested applicants should forward the UN personal history form (P-11) with a Supplementary Sheet (if applicable), in English, explaining their interest in the position to the  

e-mail: [email protected] with an indication of the post title and position number they are applying for in the subject line. 

  • To help us track our recruitment effort, please indicate in your email where ( you saw this job posting.


Candidates must be legally present in Ukraine at the time of application, recruitment and hire.


  • Download UN personal history form (P-11) here


  • Download Form P11 Supplementary Sheet here


Only short-listed applicants will be contacted, no late applications will be accepted.


Written test may be administered.


UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).


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UNHCR, the UN Refugee Agency, is a United Nations programme with the mandate to protect refugees, forcibly displaced communities and stateless people, and assist in their voluntary repatriation, local integration or resettlement to a third country.

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