Finance and Administration Assistant at DRC. 261 views

Danish Refugee Council, one of the world’s leading humanitarian NGOs that promotes and supports durable solutions to the problems of refugees and internally displaced persons around the world, is currently looking for a qualified Finance and Administration Assistant in Slovyansk.

Overall purpose of the role: The Finance and Administration Assistant provides support for the day-to-day functioning of the DRC office with main focus on administration work, and the implementation of DRC programmes in the area of responsibility. The Finance and Administration Assistant reports to BM with technical management from AFAM, by way of a daily supervision from Slovyansk based Finance and Administration Officer (AFO) to:

  1. Ensure smooth and timely management for admin/finance tasks.
  2. Support Programme units in terms of admin/finance workflows.

Main responsibilities:

  • Support AFO with all specific aspects of office accounting.
  • Update cashbooks on a daily basis. Involvement in processing and reception of DRC’ staff travel requests, including accommodation bookings, in area of responsibility. Perform administrative tasks related to DRC’ guest houses in Slovyansk and Severodonetsk, rented apartments, offices and any leased/owned DRC’ properties through the preparation of all documentation.
  • Full maintenance of incoming/outgoing correspondence as well as organisation inter-office goods delivery/reception.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain office supplies inventory; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
  • Provide the proper Cash Book supportive documentation, finalizing the soft and hard version of supportive documents in the Cash Book, sending scanned vouchers to archive regularly. Perform HR related tasks by acting as focal point in Slovyansk office.
  • Ensure that DRC internal and donor specific procurement guidelines and procedures pertaining to conflict of interest and the international code of conduct are followed, enforced and met.
  • Ensure that all documentation is prepared in a transparent and accountable manner and that relevant staff is provided with regular updates on the procurement status.
  • Other tasks as requested by DRC management.
  • Understand, and ensure the observance of the DRC Code of Conduct.

Required experience and competencies:

  • Previous experience in finance, administration and private sector (1 year as a minimum).
  • Experience of work in INGO is desirable.
  • University degree in the related field or equivalent (Finance, Economics, Accounting, Jurisprudence, Management).
  • Basic English (speaking/reading/writing).
  • Fluent Ukraine/Russian.
  • Excellent Microsoft Office skills.
  • Advanced organisational, communication and negotiation skills.
  • Accuracy in paper work.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: 3 months with possibility of extension based on successfull probation.

Level I

Start date: ASAP

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

  • To apply please follow this link https://vacanciesinukraine.com/jobs
  • To help us track our recruitment effort, please indicate in your cover letter where (vacanciesinukraine.com) you saw this job posting.

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 10 January 2021

For further information about the Danish Refugee Council, please consult our website drc.ngo.

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The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

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