Finance Assistant (Treasure Role) at IOM. 137 views

 Position Title : Finance Assistant
                          Duty Station :  Kyiv, Ukraine
                        Classification :  General Service Staff, Grade G4
            Type of Appointment :  Special Short-Term,

Six months with possibility of extension

        Estimated Start Date :  As soon as possible

 

                    Closing Date :  26 October 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission and Senior Resource Management Officer, the direct supervision of the National Senior Finance Officer, the Finance Assistant will be responsible and accountable for providing the necessary support in matters of financial nature of the IOM Mission in Ukraine.

Core Functions / Responsibilities:

  1. Assist with the control and monitoring of the finance activities of the IOM Mission in Ukraine.
  2. Record bank transaction in PRISM. Perform TYA (Reviews treasury payment runs and proposals) and TYP (Prepares treasury payment runs and proposals) roles.
  3. Processing Bank and Cash payments in the absence of Finance Staff responsible.
  4. Assist in preparation of monthly VAT reports for the Tax Administration Office.
  5. Maintain filing system for vouchers and supporting documents.
  6. Ensure proper maintenance and completeness of financial documents; contact vendors when required.
  7. Complete Documents Tracking File.
  8. Assist in preparing to the internal and program audits.
  9. Bring to the attention of the National Senior Finance Officer and/or related program staff any relevant financial and reporting issues.
  10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

  • High school diploma/certificate with four years of relevant work experience

OR

  • Bachelor’s Degree (preferably in Economics, Finance or Accounting) from an accredited academic institution with at least two years of relevant work experience.

Experience

  • Experience in Finance and/or Accounting, preferably with international organizations;
  • Knowledge of IPSAS and SAP/PRISM a distinct advantage;
  • High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

•           Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

•           Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•           Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•           Resource Mobilization – Establishes realistic resource requirements to meet IOM needs

Core Competencies – behavioural indicators

•           Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•           Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

•           Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

•           Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

•           Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Only shortlisted candidates will be contacted.

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.

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