Finance Manager 170 views

Title: Finance Manager 

Grade Level: 3 

Location: Kyiv, Ukraine

Reports To: Ukraine Director of Operations and Finance 

ABOUT IREX         

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. 


His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to Director of Operations and Finance, Country Management, Programs.



  • Responsible for field expense reporting in QuickBooks (QB); review and submit to Country Director, Chief of Party and Director of Operations & Finance monthly expense reports and payroll spreadsheets to be submitted to HQ in Washington, D.C.
  • Compile Ukraine office monthly Wire Requests
  • Review program invoices, contracts, local staff TERs, and other payments
  • Work with assigned teams to help identify appropriate financial and accounting coding for donor funds, invoices and expenses, and grants.
  • Provide supporting documentation for donor reporting as needed
  • Payroll: consolidate payroll information from accounting registers into one IREX Payroll Break Down Excel file for QB reporting monthly
  • Manage SAP Concur (Ukraine): review Vendors, POs (PAMs) and Invoices, consult and support local team as needed
  • Provide SAP Concur User trainings for new Employee and refreshing training as needed
  • Maintain staff vacation/sick/compensatory time and assist staff with the Timesheets preparation in Deltek
  • Provide Deltek Time & Expense training for new Employee and refreshing training as needed
  • Oversee partner subgrants due diligence, pre-agreement activities, financial reporting and provide support for subgrantees as required
  • Manage VAT reporting to local tax authorities as required; consult vendors on VAT-exemption for technical assistance projects regulations
  • Work closely with Senior Accountant and Finance Officer
  • Supervise Finance Assistant
  • Other duties as assigned


  • Prepare forecast of expenditures for donors as required
  • Develop reports to assist in reviewing, monitoring, and analyzing budget data
  • Prepare monthly budget-to-actual reports, identify and analyze significant variances, review results and variances with project team
  • Assist with preparation of award extensions/budget revisions (CEs, NCEs, Funds Relocation Requests, etc.) for programs/projects in consultation with the Country Director/Director of Programs, Director of Operations & Finance
  • Other duties as assigned


  • University degree in Finance / Accounting / Audit
  • At least 3 years of nonprofit finance experience in a relevant position
  • A strong work ethic and attention to details
  • Excellent knowledge in Microsoft Office
  • Efficiency with QuickBooks software and 1C accounting program
  • Experience in developing Budgets according to USG requirements, EU donor requirements
  • Must have strong intercultural and communications skills
  • Leadership ability
  • Proficient level of written and spoken English language is a must
  • Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations

To Apply:

  • Please send your Resume as an attachment in an email to [email protected]. No telephone inquiries will be accepted.
    Application Deadline: September 12, 2021. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.
  • To help us track our recruitment effort, please indicate in your email where ( you saw this job posting.
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We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people from achieving their full potential.

To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person-to-person bridges between nations.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

IREX works with partners in more than 100 countries in four areas essential to progress: empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.

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