Media and Communications Specialist at EUBAM. 601 views

TERMS OF REFERENCES

 

Duty Station:Classification:

Type of assignment:

Title of Position:

Organizational Unit:

Direct supervisor:

EUBAM HQ, Odesa, UkraineService Contract (SC)

SC, 15 January – 30 November 2021

Media and Communications Specialist

Media and Communication Office

Media and Communication Officer

 

 

General Functions: Under the guidance and direct supervision of the Media and Communication Officer and overall supervision of the Head of Mission the incumbent contributes to improvement of  the visibility and assists in smooth operations of communication functions of the European Union Border Assistance Mission to Moldova and Ukraine (EUBAM). The incumbent works in close collaboration with the National Finance Officer, National Administrative/Human Resources Officer and National Procurement and Logistics Officer of the EUBAM Administration for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with IOM programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.

 

 

Specific Functions:

 

  1. Develop and implement Public Relations plans for ensuring the implementation of the EUBAM’s External Communication Strategy and its Annual Communication Plan.
  2. Identify subjects/stories of interest pertaining to EUBAM efforts at the country or regional level and develop communications products such as feature stories, press releases and social media posts.
  1. Contribute to maintenance and content generation for the Mission’s website and social media platforms.
  2. Create and oversee the design and procurement stage of visibility and promotional items production. Commission and supervise the production state of visual products such as photographs, videos, press backdrops, roll up stands, posters, while strictly observing IOM financial and procurement rules.
  1. Conceptualize a set of engaging materials for promoting EUBAM’s achievements, including audio-visual, photographic and printed materials.
  2. Maintain regular contacts with PR officers of partner organization, media, governmental and non-governmental institutions, local authorities, NGOs, academia, etc. as appropriate. Maintain an up to date database of partners, journalists and media organizations and academia.
  1. Respond to media and public enquiries, prepare briefing dossiers, and liaise with the press/media to advocate and disseminate information on EUBAM’s work and organize press coverage for EUBAM’s activities.
  2. Write, edit, re-write, and commission information/stories including those submitted by field staff and others for dissemination by EUBAM/IOM channels to general audiences. Ensure high standards of accuracy and editorial content in all external outputs.
  3. Monitor national and appropriate international media and compile material for the daily media review. Stay abreast of the key development in the political, security, economic and social spheres which may impact the work of the Mission.
  4. Facilitate events such as receptions, open days and other outreach events and participate in appropriate third-party events to represent the Mission. Support and/or arrange visits to HQ and other Mission locations for the media, key international actors, or other visitors as appropriate.
  5. Proactively liaise with other EUBAM units as regards meetings or events that are newsworthy or that need support from the Media and Communication Office.
  6. Provide informal translation and interpretation to/from English/Ukrainian/Russian for the Media and Communication Office as required.
  1. Ensure due care of premises, equipment, vehicles (including their spare parts, consumables, keys etc.), supplies and other property that is entrusted to him/her.
  1. Perform such other duties as may be assigned.

 

 

Recruitment Qualifications:

 

  • Advanced university degree in in journalism, public relations, communications, or other related fields;
  • Six years of progressive experience in journalism, public relations, or communications;
  • Previous working experience in an international organization, donor organization, consulting company or NGO is an advantage;
  • Practical knowledge of data visualization techniques;
  • Practical knowledge of formulating and implementing a communication plan;
  • Demonstrated ability to use graphic design and video/photo editing software packages and manage social media accounts;
  • Demonstrated ability to carry out press and information projects such as publication, editing and organization of events;
  • Knowledge of the European Union – Republic of Moldova – Ukraine relations is an advantage;
  • Comprehensive understanding of local/regional communications in terms of media relations, networking with governments and other institutions including international organisations, non-governmental organisations, civil society, and the private sector;
  • Good analytical skills, ability to interpret information, identify and analyse problems, ability to evaluate concepts and procedures;
  • Sound background in the design and procurement stage of visibility and promotional items production;
  • Fluency in both oral and written English, Ukrainian and Russian languages is a must;
  • Computer literacy (MS Word, Excel, PowerPoint, etc.);
  • Ability to work with people of different nationalities, religions, and cultural backgrounds;
  • Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities.

 

 

NOTES:

 

Appointment is subject to budget availability and funding confirmation.

Application:

Closing date for applications is 10 January 2021; however, interested candidates are strongly encouraged to apply sooner.

Only pre-selected candidates will be contacted for the interview.

 

 

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The European Union Border Assistance Mission to Moldova and Ukraine (EUBAM) was launched in 2005. The legal basis for EUBAM is the Memorandum of Understanding signed by the European Commission and the Governments of Moldova and Ukraine on 7 October 2005.

The current Mission’s mandate is valid until 30 November 2020.

EUBAM promotes border control, customs and trade norms and practices that meet European Union standards, and serve the needs of its two partner countries.

BACKGROUND

The Mission works with the Republic of Moldova and Ukraine to harmonise border control, customs and trade standards and procedures with those in EU Member States. It helps to improve cross-border cooperation between the border guard and customs agencies and other law enforcement bodies and to facilitate international cooperation. EUBAM activities promote economic development and enhance regional security.
The Mission’s aims are to:
• contribute to the peaceful settlement of the Transnistrian conflict by supporting development of Transnistria-related confidence-building measures and approximation of legislation and procedures in customs, trade, transport and trans-boundary management;
• ensure the full implementation of Integrated Border Management (IBM) practices at the Moldova-Ukraine border;
• assist Moldovan and Ukrainian authorities to combat cross-border crime more effectively.

MANDATE

The terms of cooperation between the Mission and its Moldovan and Ukrainian partner services is outlined in the Memorandum of Understanding, signed on 7 October 2005. The MoU stipulates the mandate, coordination mechanisms and status of the Mission, assistance, legal responsibilities, and duration of the Mission. Although EUBAM’s support/advisory role confers on it certain privileges, it does not have executive powers. Funded by the European Union within the context of the European Neighbourhood and Partnership Instrument, and with the International Organization for Migration (IOM) acting as implementing partner, EUBAM is an advisory, technical body mandated to enhance the border-management capacities of its partners – the border guard and customs authorities and other law enforcement agencies of Moldova and Ukraine. By offering comprehensive support from its HQ and Field Offices, EUBAM promotes legitimate travel and trade and supports the alignment of border and customs procedures and standards with those prevalent in the European Union.

The EUBAM Mandate allows the Mission to:

• be present and observe customs clearance and border guard checks
• as part of its advisory role, to examine border control documents and records (including computerised data)
• provide assistance in preventing smuggling of persons and goods
• request the re-examination and re-assessment of any consignment of goods already processed
• make unannounced visits to any locations on the Moldovan-Ukrainian border, including border units, customs posts, offices of transit, inland police stations, revenue accounting offices and along transit routes
• move freely within the territories of Moldova and Ukraine
• cross the Moldovan-Ukrainian state border with only strictly necessary control and without any delay
• use all roads and bridges without payment of taxes and dues
• have access to appropriate telecommunications equipment
• import and export goods which are for official use of the Mission

EUBAM IN NUMBERS
The Mission has two Country Offices in Odessa (Ukraine) and Chisinau (Moldova) and six field offices – three on the Moldovan side of the joint border and three on the Ukrainian side. The mandate of the Mission has already been extended five times (in 2007, 2009, 2011, 2015 and 2017), with the current mandate expiring on 30 November 2020.
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