Programme Assistant 294 views

Ukrainian Red Cross Society (URCS) is looking for a Programme Assistant to support Danish Red Cross (DRC) mission in Ukraine.

General information:

  • Position: Programme Assistant
  • Location: Kyiv, Ukraine
  • Job terms: Full-time
  • Starting date: End August 2020
  • Duration: 4 months with strong possibility of further extension 2021

General provisions

Based in URCS National Committee in Kyiv, the Programme Assistant supports DRC Mission in Ukraine with program management, financial and administrative support to meet the joint DRC-URCS objectives. Employed by URCS, the Programme Assistant will be reporting to the Danish Red Cross Country Manager and work in close support to DRC staff, and in cooperation with URCS and partners.

Education and professional qualifications

  • University degree, preferably in the field of Business or Public Administration, International Relations, Social Sciences or equivalent
  • At least two years of professional experience in Project Management or programme administration, preferably in Non-Profit Organization
  • Work experience in international organization or context is an asset
  • Excellent written and spoken English with translation capacities

Personal Competencies

  • Willingness to be an active team player
  • Excellent time management and organisational skills
  • Integrity and honesty in dealing with confidential information
  • Ability to work independently and execute tasks in a reliable and competent manner
  • Strong ability to communicate with people and colleagues at different levels
  • Flexibility and capacity to adapt to challenging environment

Tasks and responsibilities:

  • Provide programme and administrative support to the programme team in the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
  • Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the projects and portfolio
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
  • Assist the programme team in reviewing and preparing documentation on the procurement of goods and services
  • Ensure proper filing of project documentation as per regulations
  • Prepare and disseminate communication materials about projects
  • Cooperate with URCS International Relations department and provide requested support

Finance management support

  • Record day to day financial transactions in the CO cashbook
  • Check invoice and prepare accordingly vouchers
  • Ensure proper filing of financial supporting documents in office
  • Support Finance Manager in checking URCS vouchers according to donor’s compliance
  • Support delegates on financial related issues in coordination with the Finance Manager.
  • Check if the delegates advance settlements are backed up with sufficient and relevant support documents
  • Support Travel expenses and documents filings
  • Support monthly reconciliations under Finance Manager responsibility

Administration

    • Ensure effective admin and logistics support to day to day activities of DRC mission including meetings, workshops and field visits.
    • Coordinate and support external visitors’ venue in Ukraine
    • Ensure support to the good establishment and follow up of Agreements, MoU, Contracts (…)
    • Ensure key Human Resources documentation of the mission is available and filed
    • Serve as the primary point of administrative contact and liaison with URCS, IFRC office, individuals, and institutions on administrative and operational matters concerning the country office
    • Manage the proper filing, storage and security of documents
    • Ensure safety and regular maintenance and insurance of all office equipment/assets
    • Provide briefing to delegates and other staff on administrative and logistics issues
    • Provide high qualitative oral and written translation as per needed
    • Provide required logistics support to delegates and DRC CO visitors including visas, residence permits, accreditation, accommodation, travel arrangements and purchasing of items as required
    • Procurement of required goods and services for Country Office and programmes as required following DRC guidelines/policies and practices
    • Keep updated list of suppliers/service providers and keep track of all services

To apply:

  • Please submit your CV in English, along with your motivation letter in English by 14.08.2020 to [email protected]
  • To help us track our recruitment effort, please indicate in your email & motivation letter where (vacanciesinukraine.com) you saw this job posting.

Only candidates meeting the above-mentioned criteria will be considered and contacted for interviews.

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MANDATE AND MISSION

The main aim of the Society’s activity is to ensure human life protection, prevention and mitigation of human suffering during armed conflicts, natural disasters, catastrophes and accidents, support to medical services of the armed forces and public healthcare services, assist public authorities of Ukraine in their activities in the humanitarian field.

 «…The objective is achieved unbiasedly, without any discrimination based on nationality, race, gender, religion, language, class or political convictions…»

(The extract from the Charter of the Ukrainian Red Cross Society)

STRUCTURE

The Ukrainian Red Cross Society consists of the organizations of national (central), regional, local and primary levels.

The National Committee is the organization of national (central) level and it is the executive board of the Society.

The regional organizations belong to regional level (Vinnytsya, Volynska, Dnipropetrovsk, etc.) The regional organizations comprise the integral part of the Society and are subordinated to its National Committee.

The organizations of local level are city, district and city-and-district organizations that are the integral part of the regional ones and are subordinated to them.

Primary organizations (office) of the Society are the organizations of primary level that were founded at the job, living and educational places of citizens who are part of the relevant local organizations of the Society and are subordinated to them.

HISTORY

  • 1918 – On April 18 in Kiev of First Congress of the Ukrainian Red Cross Society was held. This is the date when the Ukrainian Red Cross was established as an independent national society.
  • 1920 – The Society organizes thousands of diners for the poor and provides people with millions of food parcels.
  • 1930 – The Ukrainian Red Cross Society owns 119 medical, 206 preventive and child care centres, a quarter of all TB dispensaries, 36 healthcare institutions, 800 baths, 300 midwifery stations, 400 pharmacies and sanitation and hygiene shops.
  • 1941-1945 – During the World War II, the Society prepares and sends to the front more than 100,000 nurses, health instructors and health brigades. At this time, the Red Cross also initiates free donation. The heroic deed of 17 Ukrainian nurses, who participated in the armed conflict, was awarded with Florence Nightingale Medal – the highest award of the International Committee of the Red Cross. In Ukraine, 23 nurses were awarded with this prestigious global award for exceptional charity in post-war and peace time.
  • 1961 – Creation of the visiting nurses service for medical and social support to vulnerable groups of the population.
  • 1986 – More than 10,000 activists, members of the sanitation posts and brigades of the Red Cross took part in evacuation and resettlement of victims of the Chernobyl catastrophe, provided them with medical and social, psychological and material support. The Society distributed 7,000 tonnes of food, 105 tonnes of milk powder, multivitamins, levotyroksin.
  • 1990 – On the initiative of the Ukrainian Red Cross Society, comprehensive Chernobyl programme was launched. Mobile Diagnostic Red Cross teams carried out inspection of the affected population, raised awareness among the population in the affected regions. To support the humanitarian programmes for the Chernobyl catastrophe victims, the Red Cross movement raised more than 35 mln. US dollars.
  • 1992 – The President of Ukraine issued a Decree on the Ukrainian Red Cross Society, which recognizes it as the only national Red Cross Society of Ukraine in our country authorized to assist the national authorities in their activities in the humanitarian sphere.
  • In the same year, according to the Resolution of the Cabinet of Ministers of Ukraine, the Tracing Service of the Ukrainian Red Cross Society was established. The main objective of the Tracing Service lies in implementation of measures aimed to search and restore family links that were lost as a result of the World War II, other armed conflicts, natural disasters, emergencies and migration.
  • 1993 – The society was officially recognized by the International Committee of the Red Cross in Geneva and became a fully-fledged member of the International Federation of the Red Cross and the Red Crescent Societies.
  • 1999 – The Parliament (Verkhovna Rada) of Ukraine adopted the law ‘On the Red Cross and Red Crescent Emblems in Ukraine’. This law defines the order and conditions of use and protection of the Red Cross and the Red Crescent emblems in Ukraine.
  • 2002 – Adoption of the Law of Ukraine ‘On the Ukrainian Red Cross Society’, which regulates the issues related to the activities of the Ukrainian Red Cross Society, as well as the legal status and legal framework of its activity.
  • 2009 – The Parliament (Verkhovna Rada) of Ukraine ratified the 3rd Additional Protocol to the Geneva Conventions signed in 1949 ‘On the Red Crystal’.

2013-2017. The Society works in a special mode: Emergency Response Teams are created to provide aid to those who were affected during the civil unrest, especially in Kyiv, Kharkiv, Donetsk, Luhansk, Dnipropetrovsk, Kherson, Odesa, Mykolaiv, Vinnytsya and Vinnytsya region. The Society focuses on support to the affected and displaced people from the conflict zone and the Crimea, continuing to provide care to the vulnerable population. The Society is developing the psychosocial support as a direction of its activity.

 

INTERNATIONAL COOPERATION

The Ukrainian Red Cross Society cooperates with 21 national societies in the foreign countries based on the cooperation agreements signed. Thus, more than 20 humanitarian programs are implemented annually with the financial support of the international partners.

The Ukrainian Red Cross Society is one of the key developers of the strategy for The International Red Cross Movement on preparation for response to nuclear, radiological, biological and chemical emergencies.

Special attention is given to cooperation with the international organizations and foundations (such as UNDP, UNICEF, UNFPA, ECHO, WEP, GIZ, WHO, UNHER etc.) as for support of the Society’s humanitarian programs.

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