USAID/UKRAINE SOLICITATION FOR A PROJECT MANAGEMENT ASSISTANT (COMPETITIVENESS)
I. GENERAL INFORMATION
1. SOLICITATION NO.: 72012120R04
2. ISSUANCE DATE: 02/04/2020
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 2/25/2020 at 11:59 p.m. Kyiv Time
4. POSITION TITLE: Project Management Assistant (Competitiveness)
5. MARKET VALUE: Basic Annual rate (in U.S. Dollars): $25,396 to $33,016
In accordance with AIDAR Appendix J and ADS 309, the Local Compensation Plan (in effect at the time) of the U.S. Embassy to Ukraine forms the basis of compensation. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final basic compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. This salary range is not inclusive of other benefits and allowances.
6. PERIOD OF PERFORMANCE: Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for an initial year period, with the possibility of renewing annually for up to four (4) additional years. The option years may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.
7. PLACE OF PERFORMANCE: Kyiv, Ukraine
8. SECURITY LEVEL REQUIRED: Foreign Service National Security Certification
9. STATEMENT OF DUTIES:
The Project Management Assistant (“the Assistant”) advises on and assists with all aspects of the USAID/Ukraine Office of Economic Growth’s (OEG) Eastern Ukraine and Competitiveness portfolios. He/she provides expert advice and high-quality service to support OEG in planning, implementing, managing, and monitoring the foreign assistance activities within the Eastern Ukraine and Competitiveness portfolios. In Eastern Ukraine, OEG is focused on assisting conflict-affected oblasts to recover from the economic impacts of Russia’s aggression. Work includes supporting the growth of new sectors, connecting businesses to greater Ukraine and the international community, especially the European Union, and building confidence in the region’s economic trajectory. OEG’s Competitiveness portfolio provides complementary nationwide support to increase access to finance for small businesses and entrepreneurs, to support the growth of new and promising sectors, and to cultivate the ecosystem of regulations, financing, and mentorship networks needed to empower Ukraine’s entrepreneurs.
In general terms, the incumbent will assist with the planning, management, monitoring, reporting, and evaluating required to effectively administer the projects within OEG’s Eastern Ukraine and Competitiveness portfolios. The incumbent will also help organize and maintain databases, files, and other information, and furthermore be required to summarize complex information in a succinct and easy to understand reports, presentations, talking points, and one-pagers. Lastly, the incumbent will be expected to liaise with contractors, international donors, government actors, and multilateral institutions, on behalf of OEG.
MAJOR DUTIES AND RESPONSIBILITIES:
Activity Management and Procurement: The incumbent’s primary responsibility is to assist in the management of OEG’s technical assistance activities within the Eastern Ukraine and Competitiveness Teams. Duties include:
- serving as the alternate AOR/COR for OEG activities;
- keeping the Eastern Ukraine and Competitiveness Teams informed on the progress of implementing partners;
- reviewing and analyzing activity documentation submitted by implementing partners;
- providing programmatic recommendations to the Eastern Ukraine and Competitiveness Teams in order to effectively pivot work or resolve implementation issues;
- preparing procurement documentation for necessary actions, including statements of work, GLAAS packages, checklists, and budgets;
- assisting with the financial management tasks related to OEG’s activities, such as preparation of quarterly accruals and pipeline analyses;
- conducting meetings with partners and site visits to monitor OEG projects, which may require travel outside of Kyiv (to eastern Ukraine);
- maintaining correspondence with partners and program stakeholders;
- tracking partner performance against activity objectives and results;
- tracking partner reporting; ensuring complete reports are submitted on-time and reported results are consistent with the contract or agreement;
- staying abreast of best practices and policies and current research on private sector engagement and small and medium enterprise (SME) development relevant through courses, professional literature, and other resources; and
- maintaining AOR/COR award files and project files
- drafting and editing English language reports on activity issues and accomplishments related to OEG activities, especially the eastern Ukraine and competitiveness teams;
- preparing briefing materials on the eastern Ukraine and competitiveness activities, activity budgets,
- coordinating the eastern Ukraine and competitiveness teams’ contributions to information and reporting requirements for, but not limited to, the Annual Report, Operational Plan, Activity Data Sheets, briefing papers, and program review materials;
- tracking the activities of other donors/international organizations involved in sectors related to the eastern Ukraine and competitiveness portfolios;
- communicating with representatives of contractors, grantees, non-government actors, and other entities, to obtain information related to OEG’s eastern Ukraine and competitiveness portfolios;
- coordinating meetings for the eastern Ukraine and competitiveness portfolios; and
- assisting the eastern Ukraine and competitiveness teams to respond to general inquiries, including providing translation support occasionally.
Coordination, Representation, and Communication: The incumbent will help represent OEG’s eastern Ukraine and competitiveness teams to a number of stakeholders. Duties include:
- meeting with representatives from the USG, the international donor community, civil society, business associations to share information on behalf of OEG and coordinate OEG programming;
- presenting and explaining the eastern Ukraine and competitiveness portfolios at various coordination events; and
- representing OEG at routine Mission and Embassy meetings.
SUPERVISORY RELATIONSHIP: The Assistant is directly supervised by the OEG Office Director or his/her designee.
SUPERVISION EXERCISED: None
10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.
“Cooperating country” means the country in which the employing USAID Mission is located.
“Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. THE MISSION DOES NOT SPONSOR WORK PERMITS.
11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
12. POINT OF CONTACT: Completed offers (including all required documents – see section IV below) must be submitted electronically to: [email protected]. When submitting an application, the solicitation number and the title of the position are to be mentioned in the subject line of the email.
- To help us track our recruitment effort, please indicate in your e-mail &cover letter where (vacanciesinukraine.com) you saw this job posting.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
Education: Minimum of college/ university studies in economics, finance, business, or a related field.
Prior Work Experience: Minimum of at least three years of progressively responsible experience in development assistance or project management.
Language Proficiency: Level IV (speaking/reading) English proficiency with strong writing skills is required. Fluency in Ukrainian and Russian is required.
Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.
Foreign Service National Security Certification and Medical Clearances: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.
The probationary period is three months.
III. EVALUATION AND SELECTION FACTORS
Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical/language tests, interviews, and reference checks to determine the most qualified/highest-ranked offeror. Reference checks may be conducted with individuals not provided by the offeror, and without prior notification to the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offeror at the conclusion of evaluations.
10 points – Education: Minimum of college/ university studies in economics, finance, business, or a related field. Additional education in the aforementioned areas is desired.
30 points – Experience: Minimum of at least three years of progressively responsible experience in development assistance or project management. Additional experience in the aforementioned areas, especially with the US Government (USG), is desired.
30 points – Knowledge: Knowledge of project management principles as well as Ukraine’s current political, economic, social and cultural environment—especially issues related to eastern Ukraine and issues around Ukraine’s Doing Business Rating—is essential. Strong technical knowledge of issues related to eastern Ukraine and Ukraine’s business enabling environment is required to succeed in the role. Furthermore, a good working knowledge of the institutions, government actors, non-government organizations, and private sector actors whose engagement is necessary to successfully implement economic reforms in Ukraine is essential. Excellent working knowledge of Microsoft Office suite, Gmail, and Google Suite is required. Advanced knowledge in one or more of the aforementioned areas is desired.
30 points – Skills and Abilities: The following skills and abilities are essential for this position:
- ability to analyze and synthesize complex data;
- ability to plan, manage, prioritize, and complete tasks from various sources;
- excellent listening, writing and verbal communication skills—including presentation skills;
- ability to recognize significant developments and trends with respect to eastern Ukraine and implementation of Ukraine’s economic reforms, as well as the ability to identify the impact on program implementation;
- strong interpersonal skills, including the ability to establish and maintain contacts with counterparts, other donor agencies, and international organizations;
- teamwork skills, including the ability to work collaboratively in a multicultural, team-based environment under tight deadlines;
- demonstrated ability to handle sensitive issues with professionalism, tact and diplomacy, including matters that require resolving disagreements or potentially divisive issues;
- strong learning agility and the ability to effectively adapt to new or changing situations;
- strong organizational and time management skills;
- a high level of computer literacy is required, including the ability to design and prepare user-friendly and informative reports, matrices, and slide decks using appropriate computer software; and
- a willingness to travel to eastern Ukraine.
Advanced skills/abilities in one or more of the aforementioned areas are desired.
TOTAL POSSIBLE POINTS: 100 points
IV. PRESENTING AN OFFER/APPLYING FOR THIS POSITION
1. Eligible Offerors are required to complete and submit through email all the below documents in English in order to be considered for the position.
a. Completed DS-174 (application for Employment as Locally Employed Staff) which can be retrieved here: https://eforms.state.gov/Forms/ds174.pdf
Offerors must thoroughly complete the DS-174 form in English and are advised to include all of their current and previous work experience related to this position. Offerors may use continuation pages to further explain their relevant work experience, if needed.
An Internal Offeror’s experience acquired before/after joining U.S. Government should correspond to the information provided in the Official Personnel Folder (OPF). Any discrepancy found between the current application form (DS-174) and the information provided in the OPF related to offeror’s qualifications could make the offeror ineligible for the position.
b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.
c. A CV or standard resume of no more than 4 pages.
Offerors who do not include all above required documents in their offer submission will not be considered for this position.
2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 by email with appropriate attachments. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.
3. To ensure consideration of offers for the intended position, Offerors are to prominently reference the Solicitation number in the offer submission.
NOTE: Due to the high volume of applications received, we may only contact applicants who are being considered. Thank you for your understanding.
V. LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the HR unit will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security/facility access.
- Questionnaire for Employment Authorization (U.S. Embassy Kyiv form)
- Authorization for Release of Information (U.S. Embassy Kyiv’s form)
- Certificate of Criminal Records (obtained from the pertinent authorities)
Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.
The local compensation plan (LCP) is the basis for all compensation payments to locally employed staff /CCNPSCs. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation such as health and life insurance, and retirement allowance. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
a) Health and Life Insurance coverage
b) Defined Contribution Fund 12%
2. ALLOWANCES (as applicable):
a) Meal Allowances: The annual amount is $853 for employees working on a full time basis.
b) Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.
Additional information may be provided to the selected offeror at time of salary offer.
Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does withhold year-end local income tax payments.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
|0001||Year 1 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)
Award Type: Cost
Product Service Code: R497
|1001||Option Year 1 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)
Award Type: Cost
Product Service Code: R497
|2001||Option Year 2 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)
Award Type: Cost
Product Service Code: R497
|3001||Option Year 3 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)
Award Type: Cost
Product Service Code: R497
|4001||Option Year 4 – Compensation and Fringe Benefits/Other Direct Costs (ODCs)
Award Type: Cost
Product Service Code: R497
3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.
- AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
- AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts
4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
EQUAL EMPLOYMENT OPPORTUNITY: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
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