Project Office Manager (open until filed). 179 views

The EU funded technical assistance project «Support to Ukraine for Developing a Modern Public Health System» is looking for a qualified and motivated project office manager.

Duties and responsibilities:

  • Overseeing appearance and functionality of the office premises and equipment to secure uninterrupted flow of day-to-day business;
  • Maintaining and updating administrative and financial files;
  • Developing and maintaining close working contacts and relations with Ukrainian governmental authorities and state institutions, beneficiary and donor organizations involved in the TA project implementation re. project registration, accreditation of GFA, visa and regular project activity support;
  • Prepare monthly budget forecast and submit requests for operating funds;
  • Managing of up-to-date accounting system/records;
  • Monitor bank accounts and maintain bank documentation;
  • Review accuracy of invoices and ensure that all required supporting documents are properly filed;
  • Budgeting/assisting with budgeting of all project related events, works, services; assisting with/preparing requests for administrative orders;
  • Assist in preparation of employment and fee-based contracts of locally contracted personnel;
  • Carry out payment of salaries or fees to all locally contracted personnel.


Qualifications and skills

  • CompetenciesLanguage skills
    • University degree or academy diploma in a discipline relevant to this assignment;
    • 3+ years professional experience in the area of office management and admin support;
    • Experience in project office logistics, budgeting, financial control and procurement;
    • Experience in human resources management.
    • Commitment to the principles of the European Union;
    • Excellent organizational skills, ability to work independently, strict adherence to completing assigned tasks in a timely manner;
    • Outstanding analytical skills;
    • Quality-oriented professional, constructive approach to obstacles and delays in planned performance;
    • Excellent writing skills;
    • Computing skills (minimum MS Office package);
    • Excellent communication skills, oral and written.
    • Fluency in English and Ukrainian (written and spoken).


  • Please send your application to [email protected]
  • To help us track our recruitment effort, please indicate in your email & cover letter (optional but recommended) where (vacanciesinukraine.comyou saw this job posting.



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Based in Hamburg, Germany, GFA Consulting Group is one of the leading European consulting firms active in the development cooperation sector. GFA has a sound track record of providing effective solutions to the challenges in the global consulting market. Since 1982 we have implemented complex studies and projects worldwide.

Leading development agencies, ministries and public clients have entrusted us with helping them to manage projects financed through bilateral and multilateral funds. Working in cooperation with stakeholders in government, the private sector, NGOs and citizens’ groups, GFA balances innovation and reliability to meet local needs.

The company’s international recognition as a dependable partner is incorporated in a set of values which focuses on performance, innovation, credibility and quality.

GFA provides outstanding services in strategic business areas which result from adapting to market developments. This change process is supported by GFA units, offices and subsidiaries worldwide. Hence, new themes are continuously integrated into the existing GFA portfolio.

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