Support to Improving District Heating Tariff Setting Regulatory Framework Under the Mandate of the Ministry of Communities and Territories Development 261 views

RFP-UESP-2020-046

 

Background

Energy Security Project is USAID project implemented by Tetra Tech ES, Inc. Energy Security Project works with Ukrainian government, private sector, and civil society leaders to improve Ukraine’s energy security, and transform Ukraine’s energy sector into a modern, market-oriented, EUintegrated, engine of growth. Energy Security Project’s goals include inter alia promoting Competitive Energy Markets, facilitating European Integration, strengthening Energy Independence, facilitating Renewable Energy Development, supporting Empowered Sector Regulation, increasing Public Trust and ensuring Environmental and Social Responsibility.

Ministry of Communities and Territories Development is a central executive body, the activities of which are directed and coordinated by the Cabinet of Ministers of Ukraine. The Ministry of Regional Development is the main body in the system of central executive bodies that ensures the formation and implementation of state regional policy, state policy in the field of local self-government development, territorial organization of government and administrative-territorial organization, state housing policy and policy in the field of human settlements. in the field of housing and communal services, state policy in the field of household waste management, state policy in the field of construction, urban planning, spatial planning and architecture, state policy in the field of technical regulation in construction, and provides state policy in the field of architectural and construction control and supervision, in the field of control of housing and communal services and in the field of ensuring energy efficiency of buildings.

In the area of district heating, the Ministry is mandated to ensuring formation and implementation of the state policy in the field of housing and communal services, to promote ensuring quality utility services by service providers; to submitting to the Cabinet of Ministers of Ukraine proposals on Procedures for the formation of utility tariffs set by local governments; Procedure for establishing standards (norms) of consumption of public utilities.

Energy Security Project is providing technical assistance to Ministry of Communities and Territories Development (MinRegion) under several directions of assistance, including technical assistance to improve tariff regulatory framework in the district heating area.

Currently, Cabinet of Ministers resolution Nr. 869 provides for cost-plus regulatory framework for the licensees of local governments; there are intensions to implement Incentive based regulatory framework, phasing out the cost-plus, in due time. The cost-plus regulatory framework requests improvements, and ESP intends supporting MinRegion in drafting the needed cost-plus improvements. Incentive based framework, being drafted already, need further progress for adoption and preparatory work (establishing a system of benchmarking KPIs) needs to b completed before actual establishment of incentive based tariffs for thermal energy transportation starts (before entities are entitled to provide applications/requests to establish incentive based thermal energy transportation tariff). Development of incentivebased tariff framework for generation activity is not yet started.

The efforts of the subcontractor will support MinRegion in tariff framework improvement areas.


Opportunity structure

Objectives

The overall objective of this assignment is to provide support to the Ministry of Communities and Territories Development (MinRegion) to improve tariff regulatory framework in the area of district heating and to implement the Incentive Based Regulatory framework for district heating activities carried out by licensees of local governments.

Specifically, the subcontractor is requested to achieve the following objectives:

  • 2.1. provide support to establishing a framework (rules and procedures) for accounting and reporting by licensed activities.
  • 2.2. provide support to improving current DH tariff setting methodology (“cost plus”) and drafting relevant amendments to current regulatory framework.
  • 2.3. provide support to implementation of RAB-based tariff setting for heat transportation activities.
  • 2.4. provide support to resolving asset revaluation problem before applying incentive based (RAB) tariff framework.
  • 2.5. provide support to development and application of Incentive based (RAB) tariff framework for thermal energy generation.
  • 2.6. provide support to revising framework for long-term investment planning into DH systems.
  • 2.7. provide support to ensuring monitoring and disclose of aggregated data on investment programs by DH entities.


Scope of Work

The subcontractor will provide overall support to MinRegion in improving current cost-plus tariff regulatory framework and facilitating implementation of incentive based regulatory framework in the district heating area.

3.1. Accounting and reporting by licensed activities. The subcontractor will analyze the current state of regulatory framework, applicable to DH licensees of local governments, in the area of accounting and reporting by licensed activities. The subcontractor shall identify and consider needs for accounting by licensed activities and needs for reporting data by licensed activities, reporting frequency, as well as existing institutional set up. The subcontractor shall include into analysis the regulatory and implementation practice applicable for NEURC licensees, in the area of accounting and reporting, as result of relevant regulations adopted in 2017. As the result of the analysis, the subcontractor shall develop recommendations on accounting by licensed activities and reporting by licensed activities. The recommendations shall include inter alia data sets, reporting frequency and procedures, in such a mode that the implemented recommendations will effectively serve for making informed policy decisions in DH. The subcontractor shall draft resolutions on accounting and reporting by licensed activities. The subcontractor will provide support to passage the developed amendments until adoption by COM. The passage support will include actions and products needed by the adopting institution, for example, drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials. The subcontractor will organize and conduct training session for DH entities to apply and implement the framework on accounting and reporting by licensed activities, developed and consented with the MinRegion. The subcontractor shall develop a Manual on implementation of accounting and reporting per licensed activities. The Manual will provide explanation, practical advice and other information needed for DH entities to implement the framework on accounting and reporting by licensed activities.

3.2. Cost plus tariff framework. The subcontractor will take into consideration the recommendations developed in the “White Paper on Transforming District Heating in Ukraine: Assessment and Recommendations”, anticipated Report by ESP on “Tariff Setting for District Heating: Key Challenges and Recommendations” and other respective Reports, as appropriate. The subcontractor will draft amendments to the current regulatory framework on tariff making under cost-plus model to implement priority initiatives on cost-plus tariff making framework improvement. The focus areas will include and not be limited to proper allocation of technical losses to relevant business activities, incorporation of costs of long term investment programs into tariff framework, removal of normative calculation approaches where feasible and mitigation of effects caused by the normative calculation. The subcontractor will provide support to passage the developed amendments until adoption by COM. The passage support will include actions and products needed by the adopting institution, for example, drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials. The subcontractor will organize and conduct training session for DH entities to apply and implement the amendments on cost-plus regulatory framework, developed and consented with the MinRegion. The subcontractor shall be aware that under this scope of work includes all licensed activities of DH entities, namely generation, transportation, and others, as applicable by legal framework.

3.3. Incentive based (RAB) tariff framework for transportation, support for implementation. The subcontractor shall provide support to passage the earlier developed draft regulation(s) on Incentive based (RAB) tariff framework until adoption by COM. The passage support will include actions and products needed by the adopting institution, for eg., drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials. The subcontractor will organize and conduct training session for DH entities on Incentive based (RAB) tariff framework in transportation. The subcontractor will provide support to implement Incentivebased (RAB) tariff setting for heat transportation activities. Specifically, the practical implementation shall be supported in terms of developing respective clusterization of DH entities engaged in thermal energy transportation and being licensed by local governments; also, developing a benchmarking system for DH entities engaged in thermal energy transportation and being licensed by local governments. Approach to clusterization will be suggested by the subcontractor and discussed with MinRegion, report on clusterization will be drafted and presented to MinRegion. Benchmarking report will be developed by the subcontractor and discussed with MinRegion. Relevant regulatory resolutions will be drafted to implement the proposed regulation, and the draft resolutions will be supported by the subcontractor until MinRegion/COM adopts them. The subcontractor will organize and conduct training session for DH entities, local administrations and MinRegion to apply and implement incentive based (RAB) tariff setting framework for thermal energy transportation. The subcontractor shall develop a Manual on implementation of incentive based (RAB) tariff setting framework for thermal energy transportation. The Manual will provide explanation, practical advice and other information needed for DH entities to implement the framework on incentive based (RAB) tariff setting framework for thermal energy transportation. The subcontractor will support implementation of Incentive based (RAB) tariff framework in 2 pilot cities. The pilot cities will be selected in coordination with MinRegion and ESP, and generally supported by relevant local government. The subcontractor will work with management and experts of DH entities, and other stakeholders when needed, to draft a proposal for Incentive based (RAB) tariff; the proposal shall be supported by necessary files, documents and calculations, developed by subcontractor together with the DH entity. The draft proposal shall be considered as developed when it has all necessary elements packaged to be supplied to the local government for review and adoption. The subcontractorshall support passage of the Incentive based (RAB) tariff until local government adopts the tariff.

3.4. Asset revaluation issue. The subcontractor will analyze asset revaluation problem in DH, and will provide recommendations on how to address the lock-in of the asset revaluation. The subcontractor will further engage in analyzing, revising and promoting adoption of updated methodology for revaluation of assets (if the methodology is further promoted). The subcontractor will draft legal regulations and support passage of the drafts aiming to unlock the incentive based (RAB) regulation in DH.

3.5. Incentive based (RAB) tariff framework for generation, development. The subcontractor will consider and analyze the best international practices on thermal energy generation regulation and Ukrainian local specifics. The subcontractor will develop recommendations, based on the analysis, regarding opportunities to implement incentive-based (RAB) tariff framework for DH generation. In case the analysis and assessment reveals the incentive-based (RAB) tariff framework for DH generation is the option to be recommended, the subcontractor will support development of relevant amendments to the Law on Natural Monopolies, and other laws if needed. The subcontractor will support the passage of the draft amendments, as may be needed and requested by MinRegion and ESP. With the adoption of the draft law, and Incentive based (RAB) tariff framework for generation being enabled, the Subcontractor will draft the package of regulatory resolutions which implement the Incentive based (RAB) tariff framework for generation activity.

The regulatory package will include, but necessarily be limited, to Methodology on tariff establishment for generation; Methodology of Regulatory Asset Base Establishment; Test tariff calculation for generated thermal energy; Procedure for Tariff establishment, review and adjustment; Forms for Regulatory Reporting for entities who switched to Incentive-based (RAB) framework; other legal-regulatory documents for Incentive-based (RAB) framework implementation, as needed. The subcontractor will provide support to passage the developed set of sub laws until adoption by MinRegion / COM. The passage support will include actions and products needed by the MinRegion / COM, for eg., drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials. The subcontractor will make training sessions as necessary for MinRegion, local governments, DH generating entities and other stakeholders, if requested, on application of Incentive-based (RAB) framework for generation activity. The subcontractor will provide support to implement Incentive-based (RAB) tariff setting for TE generation activities. Specifically, the practical implementation shall be supported in terms of developing respective clusterization of DH entities engaged in thermal energy generation and being licensed by local governments; also, developing a benchmarking system for DH entities engaged in thermal energy generation and being licensed by local governments. Approach to clusterization will be suggested by the subcontractor and discussed with MinRegion, report on clusterization will be drafted and presented to MinRegion.

Benchmarking report will be developed by the subcontractor and discussed with MinRegion.

Relevant regulatory resolutions will be drafted to implement the proposed regulation, and the draft resolutions will be supported by the subcontractor until MinRegion/COM adopts them. The subcontractor will organize and conduct training session for DH entities, local administrations and MinRegion to apply and implement incentive based (RAB) tariff setting framework for thermal energy generation. The subcontractor shall develop a Manual on implementation of incentive based (RAB) tariff setting framework for thermal energy generation. The Manual will provide explanation, practical advise and other information needed for DH entities to implement the framework on incentive based (RAB) tariff setting framework for thermal energy transportation. The subcontractor will support implementation of Incentive based (RAB) tariff framework in 2 pilot cities. The pilot cities will be selected in coordination with MinRegion and ESP, and generally supported by relevant local government. The subcontractor will work with management and experts of DH entities, and other stakeholders when needed, to draft a proposal for Incentive based (RAB) tariff; the proposal shall be supported by necessary files, documents and calculations, developed by subcontractor together with the DH entity. The draft proposal shall be considered as developed when it has all necessary elements packaged to be supplied to the local government for review and adoption. The subcontractor shall support passage of the Incentive based (RAB) tariff until local government adopts the tariff.

3.6. Framework for long-term investment planning into DH systems. The subcontractor will analyze the current framework on long term planning and identify amendments necessary. The subcontractor may source from other Analytical Reports developed by USAID projects earlier. The subcontractor is requested to update the essential list of the shortcomings of the current investment planning regulatory framework with the latest developments and recognized problematic issues, which impede effective long term investment programming by DH entities. The subcontractor will draft relevant regulatory resolution(s) enabling DH entities effectively to engage in long term planning and investment programming aiming for optimal system functioning in the long term perspective, and aligning the DH system in relevant location to the Heat Supply Scheme, developed in accordance to the new Methodology. The subcontractor will support passage of the regulation(s) on investment planning until adoption. The passage support will include actions and products needed by the adopting institution, for eg., drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials. The subcontractor will organize and conduct training session for DH entities, local administrations and MinRegion to apply and implement developed regulation(s) on long term planning and investment programming. The subcontractor shall develop a Manual on long term planning and investment programming by DH entities. The Manual will provide explanation, practical advise and other information needed for DH entities to implement the framework on long term planning and investment programming.

3.7. Framework for monitoring and disclose of data on investment programs and activities by DH entities. The subcontractor will analyze current practice on sector transparency in general and transparency of investment activities in DH, specifically. The subcontractor will perform multilevel analysis, which includes DH entities, local governments and central government institutions. The subcontractor will assess (but be not limited to) effectiveness of the current practice of disclosing data on investment activities to support monitoring of status and enabling informed policy decision making; here, disclosing means reporting investment data to government institutions at local and national level.

The subcontractor will assess (and be not limited to) effectiveness of the current practice of disclosing data on investment activities to ensure transparency of the DH sector; here, disclosing means data published by DH entity, and aggregated data published by local and national institutions on investment programs and activities of the entire DH sector under institution’s mandate. The subcontractor will develop recommendations on improvement the practice and regulatory framework. The subcontractor will organize a round table discussion on current state assessment and recommendations developed. The subcontractor will draft relevant regulation(s) enabling DH entities to report and authorities to effectively monitor investment planning and implementation in DH sector, and to publish aggregated data to increase DH sector’s transparency. The subcontractor will support passage of the regulation, as per adopting institution’s needs, for eg., drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials. The subcontractor will support implementing the adopted regulation, in terms of setting and performing the routines, developing structure patterns of disclosing the investment related information publicly. The subcontractor will conduct a training seminar for MinRegion experts, and local government stakeholders, if relevant, on practicalities and lessons learned on establishment of routines to collect, aggregate, segregate and publish information of DH investment activities.

The subcontractor will engage in ESP activities to support MinRegion. The subcontractor will be requested to act in close cooperation with other subcontractors of the ESP, when applicable. The subcontractor will report to ESP District Heating Sector Lead.


Deliverables and Due Dates

The successful offeror shall deliver to Tetra Tech the following, in accordance with the schedule set forth below.

Deliverable 1 (SOW3.1.). Analytical Report and Recommendations on Accounting and Reporting per Licensed Activities in District Heating

  • The subcontractor will develop Analytica Report and Recommendations on Accounting and Reporting per licensed types of activities in district heating, aiming to propose the effective framework for licensees of local governments and duly considering the institutional set up.
  • Draft regulation(s) on Accounting and Reporting per Licensed Activities in District Heating The subcontractor will develop draft regulatory resolution(s) on accounting and reporting by licensed types of activities.
  • Support to passage the developed draft regulation(s) on Accounting and Reporting per Licensed Activities in District Heating

The subcontractor will provide passage support in order the developed package on accounting and reporting by licensed activities to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials.

Training session on Accounting and Reporting per Licensed Activities in District Heating

The subcontractor will organize and conduct training session for DH entities to apply and implement the framework on accounting and reporting by licensed activities, developed and consented with the MinRegion.

Manual for DH entities on Implementation the Accounting and Reporting per Licensed Activities The subcontractor shall develop a Manual on implementation of accounting and reporting per licensed activities aiming to support DH entities with detailing and guiding explanations and practical advice.

Deliverable 2 (SOW3.2). List of priority amendments to the current regulatory framework under cost-plus

The subcontractor will develop and agree with ESP and MinRegion the list of priority amendments to be developed to improve the current regulatory framework under cost-plus model.

Package of draft resolution(s) on improvement of cost-plus regulatory framework to establish DH tariffs

The set of amendments to regulatory resolutions is developed to improve the current cost-plus regulatory framework to establish DH tariffs, to remove normative calculation approaches when feasible and to mitigate effects caused by normative calculations and by historical way of allocation of technical losses to business activities, to incorporate long-term investment programs into tariff setting framework and other amendments needed.

Support to passage the resolution(s) developed to improve cost-plus regulatory framework

The subcontractor will provide passage support in order the developed package of amendments to the current framework under cost-plus to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials.

Training session on improvements of cost-plus regulatory framework

The subcontractor will organize and conduct training session for DH entities to apply and implement the amendments on cost-plus regulatory framework, developed and consented with the regulator.

Deliverable 3 (SOW3.3). Support to passage the draft resolution(s) on Incentive based (RAB) regulatory framework for DH transportation

The subcontractor will provide passage support in order the developed draft resolutions on Incentive based (RAB) regulatory framework for DH transportation to be adopted COM. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials, as per MinRegion request.

Training session on Incentive based (RAB) regulatory framework, DH transportation

The subcontractor will organize and conduct training session for DH entities and local governments to apply and implement the Incentive based (RAB) regulatory framework for DH transportation.

Clusterization report for Incentive-based (RAB) tariff framework implementation in thermal energy transportation

The subcontractor will propose justified clusterisation approach, develop report on clusterization of licensees engaged in thermal energy transportation.

Benchmarking report for Incentive-based (RAB) framework in DH transportation

The subcontractor will collect data for benchmarking, develop report on benchmarking of licensees engaged in thermal energy transportation.

Regulatory resolutions developed for Incentive-based (RAB) framework in DH transportation The subcontractor will develop draft regulatory resolutions on clusterisation and benchmarking rules and procedures and will support adoption of the resolutions by MinRegion (COM).

Support to passage the draft resolutions on Incentive-based (RAB) framework in DH transportation

The subcontractor will provide passage support in order the developed draft resolutions to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials

Training session on clusterization and benchmarking

The subcontractor will organize and conduct training session for DH entities, local governments and MinRegion to apply and implement Incentive-based (RAB) tariff framework for DH transportation.

Manual for DH entities on Incentive-based (RAB) tariff framework for DH transportation

The subcontractor shall develop a Manual on implementation of Incentive-based (RAB) tariff framework for DH transportation aiming to support DH entities with details, guiding explanations and practical advice.

Development of Incentive based (RAB) tariff proposal for 2 pilot cities

The subcontractor will draft 2 proposals, for 2 pilot cities, for Incentive based (RAB) tariff, supported by all necessary files, documents and calculations and readily packaged for supplying to the local government for review and adoption.

Support to passage the Incentive-based (RAB) tariffs in DH transportation, in 2 pilot cities The subconttactor shall support filing the application to the local government, for 2 pilot cities. The subcontractor shall support passage of the applications for Incentive based (RAB) tariff until local government adopts the IB(RAB) tariff.

Deliverable 4 (SOW3.4). Analytical Note on Asset Revaluation

The subcontractor will develop an analytical note on the current problematical issues of asset revaluation for applying RAB tariff methodology in DH. The deliverable will include

recommendation on actions to unlock the current situation. The subcontractor will facilitate deep discussion with MinRegion on the analysis an recommendations of the Analytical Note.

Draft Methodology on Asset Revaluation

The subcontractor will draft asset revaluation methodology, if such a methodology is recommended and approved as the way forward.

Support to passage the draft Methodology on Asset Revaluation

The subcontractor will provide passage support in order the developed draft methodology to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials.

Deliverable 5 (SOW3.5). Analytical Note on Incentive-based (RAB) framework for TE generation The subcontractor will develop analytical and recommendations regarding opportunities to implement incentive-based (RAB) framework for DH generation activities.

Draft amendment to the Law on Natural Monopolies

The subcontractor will develop a draft amendment to the Law on Natural Monopolies, and other laws as needed, if the Analytical Note and recommendations prove opportunities to implement Incentive based (RAB) regulation for DH generation activities in Ukraine.

Support to passage the draft law on Natural Monopolies

The subcontractor will provide passage support in order the developed draft law amendment to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials, as needed.

Development of draft regulatory package on Incentive-based (RAB) framework for generation The subcontractor will draft the package of regulatory resolutions, which include, but necessarily are limited, to Methodology on tariff establishment for generation; Methodology of Regulatory Asset Base Establishment; Test tariff calculation for generated thermal energy; Procedure for Tariff establishment, review and adjustment; Forms for Regulatory Reporting for entities who switched to Incentive-based (RAB) framework; other legal-regulatory documents for Incentive-based (RAB) framework implementation, as needed.

Support to passage the draft regulatory package on Incentive-based (RAB) framework for generation

The subcontractor will provide passage support in order the developed draft resolutions to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials, as needed.

Training session on Incentive-based (RAB) regulation implementation in for generation activities The subcontractor will make training series for MinRegion, local governments, DH generating entities and other stakeholders, if requested, on application of Incentive-based (RAB) framework for generation activity.

Clusterization report for Incentive-based (RAB) tariff framework implementation in TE generation

The subcontractor will propose justified clusterisation approach, develop report on clusterization of licensees engaged in thermal energy generation.

Benchmarking report for Incentive-based (RAB) framework in DH generation

The subcontractor will collect data for benchmarking, develop report on benchmarking of licensees engaged in thermal energy generation.

Regulatory resolutions developed for Incentive-based (RAB) framework in DH generation

The subcontractor will develop draft regulatory resolutions on clusterisation and benchmarking rules and procedures, and will support adoption of the resolutions by MinRegion (COM).

Support to passage the draft resolutions on Incentive-based (RAB) framework in DH generation The subcontractor will provide passage support in order the developed draft resolutions to be adopted. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials

Training session on clusterization and benchmarking

The subcontractor will organize and conduct training session for DH entities, local governments and MinRegion to apply and implement Incentive-based (RAB) tariff framework for DH generation.

Manual for DH entities on Incentive-based (RAB) tariff framework for TE generation

The subcontractor shall develop a Manual on implementation of Incentive-based (RAB) tariff framework for TE generation aiming to support DH entities with details, guiding explanations and practical advise.

Development of Incentive based (RAB) tariff proposal for 2 pilot cities

The subcontractor will draft 2 proposals, for 2 pilot cities, for Incentive based (RAB) tariff, supported by all necessary files, documents and calculations and readily packaged for supplying to the local government for review and adoption.

Support to passage the Incentive-based (RAB) tariffs in TE generation, in 2 pilot cities

The subcontractorshall support filing the application to the local government, for 2 pilot cities. The subcontractor shall support passage of the applications for Incentive based (RAB) tariff until local government adopts the IB(RAB) tariff.

Deliverable 6 (SOW3.6). Recommendations for the Framework for long-term investment planning for DH systems

The subcontractor will develop Analytical Report and Recommendations on obstacles to long-term investment programming and needed amendments to existing regulatory framework, aiming to remove / overcome obstacles that prevent DH entities to engage into long term investment programming.

Regulation(s) for long-term investment planning for DH systems developed

The subcontractor will develop draft resolution(s), which will enable DH entities to effectively plan development of the system for long term perspective. The draft resolutions will include long-term programming regulation and amendment of other relevant regulations, as may be needed.

Support to passage the draft framework on long-term investment planning for DH systems

The subcontractor will provide passage support to the draft regulatory resolution(s) developed until adoption by MinRegion / COM. The passage support will include drafting explanatory notes, organizing and participating in round tables and discussions, developing presentations and other support materials, activities, as needed.

Training series on long-term investment planning for DH systems

The subcontractor will organize and conduct training session for DH entities, local governments and MinRegion to apply and implement the framework for long-term investment planning for DH systems.

Manual for DH entities on long-term planning and investment programming for DH systems

The subcontractor shall develop a Manual on implementation the long-term planning and

investment programming for DH systems aiming to support DH entities with details, guiding explanations and practical advice.

Deliverable 7 (SOW3.7). Assessment Report and Recommendations regarding data on investment programs and investment activities of DH entities

The subcontractor will perform multilevel analysis and assess effectiveness of current practice with regard to monitoring of investment activities, enabling of informed policy decision making, and to ensuring transparency of the DH sector. Recommendations on improvement shall be provided.

Round table discussion organized

The subcontractor will organize a round table discussion on current state assessment and recommendations developed. The discussion will mobilize MinRegion, local governments, DH entities and other stakeholders.

Regulation(s) on investment activities monitoring and disclose of aggregated information

The subcontractor will draft relevant regulation(s) enabling DH entities to report and authorities to effectively monitor investment planning and implementation in DH sector, and to publish aggregated data to increase DH sector’s transparency.

Support to passage the draft

The subcontractor will support passage of the regulation, as per adopting institution’s needs, for eg., drafting explanatory notes, organizing and participating in round tables and discussions, acting as a member of working group established by MinRegion, if any, developing presentations and other support materials.

Implementation support to collecting, aggregating and structuring the data for internal use and public disclosure

The subcontractor will support first-time effort on implementation of the adopted regulation, including but not limited to support for collecting, aggregating and structuring the data for internal usage and public disclosure.

Training on monitoring and disclose of information on long-term DH investment activities

The subcontractor will organize a training seminar for MinRegion experts, and local government stakeholders, if relevant, on practicalities and lessons learned on establishment of routines to collect, aggregate, segregate and publish information of DH investment activities.

All deliverables are provided in electronic format unless the subcontractor is specifically requested to provide a hard copy. Deliverables are to be developed in Ukrainian, however each report must have extensive English summary. Here, the due dates are indicative, and the final dates will be developed in close coordination with the Ministry of Communities and Territories Development.

SUBMISSION OF PROPOSALS

  • All proposals are due on January 28, 2021 by no later than 14:00 local time in Ukraine. Proposals must be submitted via e-mail at the address [email protected] in the following formats: Adobe Acrobat and Microsoft Word and/or Excel.
  • To help us track our procurement effort, please indicate in your email where (vacanciesinukraine.com) you saw this tender/procurement notice.

All proposals must fully respond to the Technical Specifications enclosed as Attachment A and must include quotes in the format provided in the Attachment B – Table 1 – Detailed Budget. Proposals received after the above-stated due date and time will not be considered for this procurement.


QUESTIONS AND CLARIFICATIONS

All questions or clarifications regarding this RFP must be in writing and submitted, in English, to [email protected] on January 15, 2020 no later than 14:00 local time in Ukraine.

Questions and requests for clarification, and the responses thereto, will be circulated to all RFP recipients.

Only written answers from ESP Procurement Office of Tetra Tech will be considered official and carry weight in the RFP process and subsequent evaluation. Any answers received outside the official channel, whether received verbally or in writing, from employees or representatives of Tetra Tech, or any other party, will not be considered official responses regarding this RFP.

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