Head of Consortium in Ukraine 78 views

Location: Kyiv, frequent travels to Sloviansk (Donetsk Oblast) and throughout the areas of PIN and ACCESS partner’s operations. This is a family post.

Contract Duration: September 20th 2019 to April 20th 2020 (7 Months) with possible extension


People in Need (PIN) has been active in Ukraine since early August 2014 and the humanitarian program has been rapidly expanding since then. Currently, PIN is one of the major humanitarian actors in eastern Ukraine providing neutral and independent humanitarian aid to conflict-affected people. The PIN representative office is located in Kyiv. A PIN field office in Sloviansk functions as the main base for humanitarian operations in the government-controlled area (GCA) and supporting office for the PIN field office in Stakhanov (Lugansk Oblast, non-government-controlled area, NGCA). So far PIN has implemented a number of emergency food, multi-purpose cash grants, NFI, Shelter, Protection, Livelihoods and WASH interventions in rural and urban areas in support of vulnerable IDPs, returnees and host communities. In line with the shifting needs and evolution of the response context, PIN is now expanding its program to more recovery and stabilization type of activities. PIN’s main donors in Ukraine currently include ECHO, OFDA and DFID.

The Head of ACCESS Consortium (HoC) will provide leadership and management (overseeing design, delivery, quality, M&E and advocacy) of the 3rd phase of an ECHO funded Consortium project focused on the provision of multi-sectoral humanitarian assistance to conflict-affected populations in eastern Ukraine. The sectors include Health/Mental Health, Protection and inclusion, WASH, Shelter, basic needs support (multi-purpose cash assistance/vouchers) and evidence-based advocacy. The Consortium project also channels funds to support in-depth humanitarian needs assessment and response coordination. The HoC is responsible for the coordination of the Consortium, which includes the following partners: PIN as lead agency, Médecins del Mundo (MdM), ACTED in partnership with IMPACT Initiatives (REACH), and HelpAge International, as well as national agencies Right to Protection and the Ukraine NGO Forum.

Internal relations: The HoC reports directly tothe PIN Country Director and coordinates closely with the PIN Head of Project (ECHO) and Emergency Coordinator, based in Sloviansk, as well as other partner field management focal points. The HoC also works directly with PIN Programme Quality, Reporting, Finance and HQ focal points.

External relations: The HoC works with a high degree of autonomy and is responsible for regularly coordinating with staff across all ACCESS agencies, from field to head of agency level, and for facilitating Consortium management meetings (Steering Committee and Program Implementation Unit). The HoC represents the Consortium as needed at UN Cluster Meetings and General Coordination Meetings. The HoC is also the principal point of contact for ECHO in-country and for representative duties, as needed, related to ACCESS advocacy and communications initiatives.


Project cycle management:

  • Lead the design, and coordinate the development, of Consortium funding proposals;
  • Hold accountability for planning, action design and delivery of objectives, strategies, plans and budgets of the Consortium led Action;
  • Ensure the delivery of agreed outputs of the Consortium and that these outputs comply with both internal and external quality standards;
  • Facilitate the Consortium’s Steering Committee’s work and organize regular meetings with the aim to enable efficient coordination of program activities and effective learning;
  • Facilitate monthly meetings with Consortium members on program management issues;
  • Lead management and compliance oversight of all joint aspects of the Consortium, including financial and human resources;
  • Liaise between different components of the Consortium whilst being neutral to all Consortium partners;
  • Cooperate closely with PIN and Consortium agencies’ program departments on programmatic synergies and complementarities with the aim to identify issues to address and make recommendations for improvement;
  • Ensure that Consortium activities are implemented according to the initially agreed work plan and project design;
  • Consolidate and finalise narrative reports, and assist with review and approval of financial reporting;
  • Coordinate and oversee data management procedures for Consortium documentation, contact lists, project documents and so forth.

Budget and Finance

  • Ensure that financial and contractual obligations are followed according to ECHO’s rules and regulations;
  • Conduct regular budget and finance meetings with Consortium partners to ensure the spending is according to the initially agreed budget;
  • Ensure that operational and administrative procedures are followed according to ECHO guidelines, MoUs and cooperation agreements between PIN and Consortium partners;
  • Coordinate with partner Finance and Operations focal points to problem solve as needed, approve changes and revisions to budgets, and to ensure that partner contracting and supervision processes across the Consortium are effective.

Communication and Coordination

  • The Head of Consortium is the focal point for all Consortium related partnerships and stakeholders, including managing the relationship with ECHO in-country;
  • Strategize on the engagement of national and international stakeholders in the action, including representing the Consortium in coordination mechanisms and various advocacy fora;
  • Ensure a high quality of communication among the Consortium partners and, in close coordination with PIN’s Advocacy and Communication Manager, provide professional recommendations and relevant data to strengthen advocacy efforts of the Consortium action;
  • Oversee the development of case studies and relevant communication materials and share and promote these;
  • Act as the spokesperson for the Consortium with high-level stakeholders nationally and internationally;

Programme Development and Quality

  • Be accountable for quality assurance of performance measures (e.g. outcome indicators, interim milestones, and the efficacy of the overall monitoring and evaluation systems);
  • Oversee the development and implementation of the Monitoring and Evaluation framework for the Consortium and be available to provide programmatic and monitoring guidance as needed;
  • Exercise strategic leadership on capacity development, identifying requirements for organizational capacity building and the development and implementation of capacity building activities;
  • Develop, in coordination with the Consortium partners, ECHO, and other stakeholders, lessons learned in the design and implementation of Consortium activities and means of responding to these.


  • Minimum of 4 – 5 years of experience in managing/coordinating humanitarian or development projects;
  • Bachelor’s degree in a field relevant to humanitarian or development management, a related postgraduate qualification preferred;
  • Experience in coordinating projects with multiple stakeholders or working within the humanitarian coordination system;
  • Proven relationship and partnership management capacity, and experience working and communicating across organizations (from Country Directors to technical leads);
  • Highly knowledgeable in project design, logical frameworks, proposal development, M&E and reporting standards and processes;
  • Capacity to provide authoritative guidance in areas of Consortium programming and to coach and mentor members of the team;
  • Financial management experience and basic familiarity with the operational components of a humanitarian response;
  • Familiarity with NGO working environments and standard procedures;
  • Familiarity with ECHO-funded projects is an asset;
  • Advocacy/policy experience a plus;
  • Experience in a conflict/post-conflict environment a plus;
  • Fluent in English; Russian and/or Ukrainian is a plus;
  • Strong oral and written communication skills.


  • Salary as per PIN scale (per diems included): 2850 – 3150 EUR, depending on the seniority level
  • Type of contract: consultancy contract or Czech employee contract for EU members
  • Duration of the contract: 7 months with possible extension
  • Accommodation allowance in Kyiv, guest house in Sloviansk
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of work
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure
  • Medical helpdesk and psychological consultation available online
  • Medical travel insurance
  • 25 days of paid leave annually (compensational leave: if it occurs necessary to work over weekend or on holidays is compensated proportionally 1:1)
  • Are you interested in this position? Send us your CV (no longer than 4 pages) and short cover letter via this link.
  • To help us track our recruitment effort, please indicate in your cover letter where(vacanciesinukraine.com)  you discovered this job posting.
  • Please note only the shortlisted candidates will be contacted.
  • Interviews will be conducted on a rolling basis.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies).

  • vacanciesinukraine.com will appreciate it if you can SHARE this job announcement on social media as we provide our services for FREE for both job seekers and job providers.
Share this job

We are a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

We strive for a society that is open, informed, engaged and responsible with respect to problems at home and around the world. We want to actively participate in shaping a society where cultural, ethnic, racial and other differences are a source of enrichment rather than conflict.

We are an intrinsic part of civil society. Our work is based on the personal initiative and activity of hundreds of our employees and volunteers, both in the Czech Republic and in the dozens of other countries where we work, as well as the trust and support we are endowed with by individuals, businesses, governments and international institutions.

We determine the specific areas and priorities of our activities with respect to the level of urgency and our actual capacity to change the situation. We cannot be everywhere, but it is essential that our work makes a real difference.

We provide humanitarian aid in critical regions around the world in response to real need, in the spirit of the Code of Conduct for the International Red Cross. We help people overcome disaster and support them in the time of recovery so that they can get back on their feet.

We combat poverty, the roots of which we consider to be insufficient access to education, natural resources, as well as unjust treatment, discrimination, and poor administration. We help people to overcome these limiting circumstances and support them in their ability to improve their lives. We target the roots of these problems and cooperate with the people affected to remove them.

We base ourselves on the experiences of our own country in the 20th century to provide help in authoritarian and transforming regimes. Just as the free world supported the struggle for freedom in former communist states, we support people engaging in critique and dialogue with power, demanding that fundamental human rights are observed, and striving for more open societies. We support civil society so that it may be the cornerstone of improved maintenance of public affairs in emerging societies and countries.

Through concrete social work based in respect and mutual responsibility, we help people living in social exclusion in the Czech Republic. We cooperate with them to solve their problems. We particularly support the education of young people with the objective to improve their prospects in life. We also strive to solve key structural issues such as over-indebtedness, discrimination, labour market exclusion, and segregational tendencies in education.

Connect with us


Subscribe our newsletter for quick response

Contact Info

Vacancies in Ukraine (ViU)

[email protected]

Contact Form