ENGINEER 512 views

. GENERAL INFORMATION

1. SOLICITATION NO.: 72012120R04

2. ISSUANCE DATE: 01/15/2020

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 2/12/2020 at 11:59 p.m. Kyiv Time

4. POSITION TITLE: ENGINEER

5. MARKET VALUE: Basic Annual rate (in U.S. Dollars): $50,250 to $65,320

In accordance with AIDAR Appendix J and ADS 309, the Local Compensation Plan (in effect at the time) of the U.S. Embassy to Ukraine forms the basis of compensation. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final basic compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. This salary range is not inclusive of other benefits and allowances.

6. PERIOD OF PERFORMANCE: Employment under any contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of the contract shall apply. The initial CCNPSC contract will be for an initial year period, with the possibility of renewing annually for up to four (4) additional years. The option years may be exercised based upon satisfactory contractor performance, mutual agreement between the Contractor and USG, continued Mission requirements and the continued availability of funds.

7. PLACE OF PERFORMANCE: Kyiv, Ukraine

8. SECURITY LEVEL REQUIRED: Foreign Service National Security Certification

STATEMENT OF DUTIES:

The position is located in the USAID/Ukraine Office of Program Coordination and Strategy (PCS). The incumbent provides engineering expertise in the development, management and monitoring of USAID-supported infrastructure activities in Ukraine and Moldova. The incumbent participates in the specialized review/development of activity designs and specifications, cost estimates, schedules, procurement documents, submittals, etc., and provides professional engineering advice. S/he coordinates with relevant government officials, USAID colleagues, implementing partners, and stakeholders to plan, design, and implement infrastructure activities to meet USAID/Ukraine’s development objectives. S/he works closely with technical teams and leadership in meeting his/her responsibilities. The incumbent coordinates with the USAID/Moldova Mission and provides technical support in managing their construction portfolio. This position requires frequent travel to conduct site visits within Ukraine, and occasional regional travel to Moldova.

MAJOR DUTIES AND RESPONSIBILITIES:

Mission Technical Advisory Services

  • Provides professional engineering advisory services and support to USAID/Ukraine and USAID/Moldova staff on engineering and construction aspects of activity planning, development, negotiation, implementation, risk management, and evaluation.
  • Provides engineering advice and specific recommendations on program strategies and operational details with regards to USAID policies, practices, and procurement regulations, as well as U.S. and local best practices.
  • Guides Mission staff and implementing partners to ensure that infrastructure activities comply with USG and USAID regulations including the Federal Acquisition Regulations (FAR), Automated Directive Systems (ADS), Agency Environmental Regulations (22 CFR 216), and other construction-relevant requirements/guidelines.
  • Mentors and supports Mission staff, particularly the Contracting Office and their representative (COR/AORs), in identifying construction components within activities and mitigating the risks.
  • Represents USAID/Ukraine at events related to infrastructure development and maintains a working relationship with professional engineering and construction organizations, in particular those that establish infrastructure standards and disseminate best practices and lessons learned in the region.
  • Coordinates with internal and external stakeholders, including other USAID/Ukraine teams, other donors, and the Government of Ukraine regarding assessments, reviews, and feasibility studies.
  • Provides technical support to COR/AORs and the Mission Environmental Officer (MEO) on environmental compliance and contributes to environmental analysis for Mission or regional activities with infrastructure.

Project Planning

  • Manages and/or assists in the development of infrastructure activities’ goals and objectives; budgets and schedules; procurement vehicle and delivery method; solicitation and negotiations; and final contract/agreement.
  • Reviews or establishes design parameters for infrastructure activities. Recommends applicable engineering codes and standards and monitors compliance with such codes and standards.
  • Drafts internal documentation, correspondence, and other documentation necessary for implementation of the activity.
  • Evaluates feasibility of proposed infrastructure activities, conducts field visits and assessments.
  • Develops independent government cost estimates and activity budget estimates.
  • Contributes to drafting statements of work and program descriptions for activities that include construction or engineering services.
  • Serves on evaluation committees and evaluates proposals related to all engineering or construction services, firms’ qualifications and capacity, and other proposals that include infrastructure components.
  • Provides technical support on environmental compliance issues and contributes to environmental aspects of program design, implementation and evaluation in Mission or regional programs with infrastructure.
  • Coordinates with project teams in technical offices (Democracy and Governance, Economic Growth, and Health) and with other USAID personnel (in particular, in acquisition and assistance, program development, and financial support offices).

Project Management

  • Conducts day-to-day support of the Mission’s construction portfolio.
  • Serves as a Contracting/Agreement Officer’s Representative (COR/AOR) for Architecture and Engineering (A-E) and infrastructure mechanisms. Monitors the implementing partners compliance with terms of contracts/agreements. Reviews and approves payment vouchers.
  • Reviews and provides recommendations on draft work plans, health and safety plans, operations and maintenance plans, budgets/expenditures as appropriate, engineering/architectural plans and designs, specifications, and reports and studies.
  • Prepares briefing materials and presentations for USAID staff and management.
  • Works with technical teams to prepare periodic financial and progress reports on infrastructure projects.
  • Coordinates with implementing partners, the Government of Ukraine, beneficiary communities, and other stakeholders to ensure that effective communication and development results are achieved.

Construction Oversight

  • Regularly monitors and inspects project implementation in Ukraine and Moldova. Based on site inspections alerts Cos and/or CORs on potential issues and provides recommendations for improvement and corrective actions.
  • Provides solutions and advice on construction and logistical problems related to technical constraints, politics, environment, social and economic factors, and security situation.
  • Reports on construction progress, participates in technical meetings, coordinates site visits, and plans/participates in special events.
  • Conducts site inspections and prepares trip reports to be shared with COR/AORs and CO/AOs.
  • Works with COR/AORs on proper close out of construction activities, availability of all required documentation including as-built drawings, warranties and guarantees, operation and maintenance manuals. Works with COR/AORs to ensure issues found during the construction warranty period are addressed in a timely manner.
  • Provides professional advice on contractors’ claims including change orders (variation orders), time extensions, requests for equitable adjustments, and disputes.

Coordination Duties

  • Participates in general, administrative, and other meetings, portfolio reviews, etc., and assists in the development of administrative documentation and Mission reporting as requested.
  • Coordinates, adapts, and disseminates lessons learned on construction activities to strengthen and expand interventions to achieve USAID development objectives.
  • Coordinates with other USG Agencies, donors and international development/humanitarian actors who are involved in the implementation of construction/infrastructure improvement activities.
  • Provides other services as assigned by the Director of Program Coordination and Strategy or by Mission Management.

SUPERVISORY RELATIONSHIP: Supervision will be received from the Director of the Office of Program Coordination and Strategy. Nature of the position and demands on senior management time will require the highest level of initiative on the part of the Engineer. The level of supervision received is generally limited to guidance and direction rather than assistance in completing assigned tasks; interaction and communications on program activities will be regular.

SUPERVISION EXERCISED: None

10. AREA OF CONSIDERATION: Open to All Interested CCN (Cooperating Country National) Candidates.

“Cooperating country” means the country in which the employing USAID Mission is located.

“Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

NOTE: ALL CCNs MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. THE MISSION DOES NOT SPONSOR WORK PERMITS.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Completed offers (including all required documents – see section IV below) must be submitted electronically to: [email protected]. When submitting an application, the solicitation number and the title of the position are to be mentioned in the subject line of the email.

  • To help us track our recruitment effort, please indicate in your email & cover letter where (vacanciesinukraine.com) you found out about this vacancy.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Master’s Degree in Engineering, Construction Management, or a related field is required.

Prior Work Experience: A minimum of five years of progressive experience in engineering design, project management, construction management, and/or engineering contracting in Ukraine.

Language Proficiency: Level IV (fluent) oral, reading and writing ability in English. Fluency in Ukrainian or Russian is required.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Foreign Service National Security Certification and Medical Clearances: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.

The probationary period is three months.

III. EVALUATION AND SELECTION FACTORS

Selection Process and Basis of Evaluation: Offerors who clearly meet the aforementioned minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical/language tests, interviews, and reference checks to determine the most qualified/highest-ranked offeror. Reference checks may be conducted with individuals not provided by the offeror, and without prior notification to the offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position. Negotiations may be conducted with the most qualified/ highest-ranked offeror at the conclusion of evaluations.

10 points – Education: Master’s Degree in Engineering, Construction Management, or a related field is required. Additional education in the aforementioned areas is desired.

30 points – Experience: A minimum of five years of progressive experience in engineering design, project management, construction management, and/or engineering contracting in Ukraine. Additional experience in the aforementioned areas, especially with the US Government (USG), is desired.

30 points – Knowledge: Professional in-depth knowledge of engineering and construction principles, international and local standards, theories, concepts, and practices. Demonstrated expert knowledge of competitive procurement procedures for commodities and services, project and program management principles is essential. Good knowledge of environmental risk mitigation plans, construction health and safety compliance, risk management and quality assurance/ quality control concepts. Good knowledge of the host country engineering and construction procurement systems and requirements. Advanced knowledge in one or more of the aforementioned areas is desired.

30 points – Skills and Abilities:

The following skills and abilities are essential for this position:

  • Strong organizational, analytical, and research skills
  • Excellent teamwork and interpersonal skills in cross-cultural and multi-level settings and the ability to build and maintain collaborative working relationships within a team – in order to interact effectively colleagues and interlocutors both within and outside the USG, including mid- and senior-level government officials and high-level members of the business community, etc.
  • Demonstrated ability to handle sensitive issues with professionalism, tact and diplomacy, including matters that require resolving disagreements or potentially divisive issues
  • Ability to apply standard engineering practices, methods and techniques to perform a broad scope of general civil engineering work with latitude for independent actions
  • Ability to communicate effectively in writing and verbally in order to lead and participate in discussions and meetings effectively, prepare reports and other written material
  • Intermediate computer skills are essential for effectively operating in this position. Example of software includes Google suite, Microsoft Office suite, statistical and other relevant software.

Advanced skills/abilities in one or more of the aforementioned areas are desired.

TOTAL POSSIBLE POINTS: 100 points

IV. PRESENTING AN OFFER/APPLYING FOR THIS POSITION

1. Eligible Offerors are required to complete and submit through email all the below documents in English in order to be considered for the position.

a. Completed DS-174 (application for Employment as Locally Employed Staff) which can be retrieved here: https://eforms.state.gov/Forms/ds174.pdf

Offerors must thoroughly complete the DS-174 form in English and are advised to include all of their current and previous work experience related to this position. Offerors may use continuation pages to further explain their relevant work experience, if needed.

An Internal Offeror’s experience acquired before/after joining U.S. Government should correspond to the information provided in the Official Personnel Folder (OPF). Any discrepancy found between the current application form (DS-174) and the information provided in the OPF related to offeror’s qualifications could make the offeror ineligible for the position.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.

c. A CV or standard resume of no more than 4 pages.

Offerors who do not include all above required documents in their offer submission will not be considered for this position.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 by email with appropriate attachments. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.

3. To ensure consideration of offers for the intended position, Offerors are to prominently reference the Solicitation number in the offer submission.

NOTE:  Due to the high volume of applications received, we may only contact applicants who are being considered. Thank you for your understanding.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the HR unit will provide the successful Offeror instructions about how to complete and submit the following forms, needed to obtain medical and security/facility access.

  1. Questionnaire for Employment Authorization (U.S. Embassy Kyiv form)
  2. Authorization for Release of Information (U.S. Embassy Kyiv’s form)
  3. Certificate of Criminal Records (obtained from the pertinent authorities)

Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.

VI. BENEFITS/ALLOWANCES

The local compensation plan (LCP) is the basis for all compensation payments to locally employed staff /CCNPSCs. The LCP consists of the salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation such as health and life insurance, and retirement allowance. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Health and Life Insurance coverage

b) Defined Contribution Fund 12%

2. ALLOWANCES (as applicable):

a) Meal Allowances: The annual amount is $853 for employees working on a full time basis.

b) Family Allowances: The mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law.

Additional information may be provided to the selected offeror at time of salary offer.

VII. TAXES

Locally Employed Staff are responsible for paying local income taxes. The U.S. Mission does withhold year-end local income tax payments.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Year 1 – Compensation

Award Type: Labor Hour

Product Service Code: R497

Accounting Info:

1 year LOT
0002 Year 1 – Fringe Benefits/Other Direct Costs (ODCs)

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT
1001 Option Year 2 – Compensation

Award Type: Labor Hour

Product Service Code: R497

Accounting Info:

1 year LOT
1002 Option Year 2 – ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT
2001 Option Year 3 – Compensation

Award Type: Labor Hour

Product Service Code: R497

Accounting Info:

1 year LOT
2002 Option Year 3 – ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT
3001 Option Year 4 – Compensation

Award Type: Labor Hour

Product Service Code: R497

Accounting Info:

1 year LOT
3002 Option Year 4 – ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT
4001 Option Year 5 – Compensation

Award Type: Labor Hour

Product Service Code: R497

Accounting Info:

1 year LOT
4002 Option Year 5 – ODCs

Award Type: Cost

Product Service Code: R497

Accounting Info:

1 year LOT

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

  • AAPD 16-03 Expanded Incentive Awards for Personal Services Contracts with Individuals
  • AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

4. Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

EQUAL EMPLOYMENT OPPORTUNITY:  The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Management may consider the following when determining successful candidacy:

nepotism, conflicts of interest, budget, and residency status.

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