Procurement/ International organizations 24 views


General Information

  • Language English, Russian, Ukrainian
  • Highest Degree Level yes
  • Total Year Experience 22
  • Job Category Consultancy, Management, Procurement
  • Job Locations Ukraine
  • File Upload Gonchar-Olena-CV_Eng.docx

— Consulting
— Science, Education

— Procurement
— Small Enterprise Management

Work Experience

March 2020 – till now
NIRAS Sweden ABAssistant Coordinator of Physical Support

 

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Empowerment of municipalities torndeliver high quality administrative services to their citizens aims atrncontributing to the ongoing decentralization reform in Ukraine (Sida). For thisrnpurpose, Sida has subcontracted the Swedish Association of Local Authoritiesrnand Regions to support up to 600 Administrative Service Centres to live up tornthe expectation of the citizens, and the Estonian E-Governance Academy torndevelop IT solutions that facilitate the provision of the services concerned.

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  • Responsible forrn assistance in planning, coordinating, supervising and implementing ofrn activities targeting the services for physical support (procurement ofrn furniture, IT-equipment and special equipment for ASC).
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  • Assist in developmentrn and implementation of a Procurement Plan within call-off 4
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  • Manage the procurementrn activities, such as development and reviewing technical specifications;rn preparation of bidding documents and advertisements; preparation of tenderrn committee’s meetings; writing evaluation reports etc, Work with SmartMErn software tool within the PS
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  • Make sure that thern budget for physical support is kept within budget limits and usedrn efficiently
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  • Coordinate with thern Finance Manager for regular preparation of Financial Reports; Managementrn of all procurement contracts within call-off 4
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  • Coordination ofrn archiving of all the documents related to PS of the project
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  • On-going monitoring andrn reporting to Call-Off Manager and NIRAS in Stockholm
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  • Contribute to reportingrn to Sida
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  • Contribute torn development of a monitoring and evaluation framework (procurement part).
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December 2018 – December 2019
International company Saynomo Manager/ Procurement specialist
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  • Opening a new business and working onrn construction of premises for this business.
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  • Drawing up thern necessary documentation and work with authorities.
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  • Tendering for services.rn Search for contractors for services, meetings, drafting of documents andrn contracts, monitoring of implementation, quality of work and deadlines.
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  • Purchase of allrn necessary materials and equipment for the construction of premises forrn business. Tendering, selection of the best suppliers (quality to pricern ratio). Delivery, transportation, warehousing, inventory.
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  • Purchase of decor, furniturern and everything necessary for the premisses.
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  • Purchase of tools for staff,rn special equipment.
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  • Staff recruitment.
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  • The remaining purchasesrn and services to ensure the operation of the business.
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January 2017 – November 2018
Freelance Freelance

-       rnAssistance forrnforeign businesspersons opening business in Ukraine.

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-       rnSet up business andrnopen office

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-       rnWork on therncompilation of documents, contracts. Procurement of goods, warehousing,rninventory. Market analysis. Budgeting. Translations.

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-       rnRussian lessons forrnforeigners


April 2015 – December 2016
International Humanitarian Organization GOAL Ireland (GOAL)Administrative Coordinator
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  • Coordinate GOAL procurementrn and humanitarian cargo transport processes at the national level inrn consultation with Country Director and relevant logistics staff and inrn accordance with GOAL policies and processes
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  • Manage and monitor GOAL contractsrn at the national level in consultation with Country Director and relevantrn logistics staff and in accordance with GOAL policies and processes.
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  • Learn and apply all donorrn rules to ensure that GOAL procurement and other logistics activities arern complaint, liaise with the Auditor on compliance issues (as appropriate).
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  • Liaise with finance torn ensure compliance and payment schedules.
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  • Oversee tracking of allrn assets to ensure accurate record keeping of GOAL and donor assets.  
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  • Attend national levelrn coordination meetings as GOAL representative as requested.
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  • Liaise with GOAL fieldrn logistics staff as needed for procurement, contracts and Kiev staffrn movements.
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  • Manage the Administrativern Assistant and responsible for general running of the office /officern management, including coordinate of office supplies and equipment (e.g.rn ensure stocks and checked and restocked restocking  office supplies, organizing equipmentrn repairs), managing the office paper filling system and communicating withrn landlord on office problems/repairs.
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September 2014 — February 2015
Office of the United Nations High Commissioner for Refugees (UNHCR) Supply Assistant

            Assists in and contributes to planning and managementrnof all procurement and contractual aspects related to procurement of diversernservices and commodities in accordance with the local legislation and UNHCR procedures.

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•           Participates in market comparative analysis,rnidentifies potential Bidders and keeps the vendors’ database. Submitsrnsuppliers’ entry change forms as needed and required. Liaises with current andrnpotential suppliers in regard to various issues: signing of POs, terms ofrnpayment and delivery of goods, services or works, warranty contracts and price schedules.

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•           Assists in preparation and distribution of Requestsrnfor Quotation (RFQ), Requests for Proposal (RFP) and Invitations for Bid (ITB).rnObtains competitive quotations, proposals and bids from bidders and handles thernrelevant procurement process on all stages. Assists in preparation of otherrndocuments related to procurement procedures.

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•           Drafts contracts/agreements with vendors after carefulrnand extensive preparatory work;

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    Performs of other related work as assigned;

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•     rnProvide supportrnin logistics management;

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•           Liaise with Transport Agents, Warehouse Managers andrnCustom Agent

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Issued 8 tenders,rnassist with custom clearance, coordination of warehouses of FOs.


March 2010 — September 2014
Private Enterprise — Educational institutionDirector and Professional Tutor of Russian Language Studies

            Excellent leadership abilities concerning teamrninitiatives. Direct and coordinate activities of employees engaged in teachingrnand supporting of office work. Manage staff, preparing work schedules andrnassigning specific duties. Determine staffing requirements, and interview, hirernand train new employees, or oversee those personnel processes.
rn•           Planning, organization andrncontrol of business activities. Establish and implement policies, goals,rnobjectives, and procedures.
rn•           Supervision of stuff andrnaccounting and spearing of work responsibilities.
Review financial statements, activity reports,rnand other performance data to measure productivity and goal achievement forrnprogram improvement.
rn•           Business meetings withrnpartners and customers, making contracts, paper work and commercialrncorrespondence.
rn•           Regular interaction onrnpayments with local authorities and banks.
rn•           Timely fulfillment of taxrnobligations and applicable payments to the state monitoring.
rn•           Tutoring of Russian languagernin class or private.
rnI expanded the base of customers from one HYATT Regency Kiev to variety ofrnhotels, embassies + diplomatic service and banks. I have ongoing contracts withrnFairmont Grand Hotel Kiev, 1 plus 1 TV Broadcasting company, The TurkishrnEmbassy in Ukraine, Turkish Airlines Inc., Swissport International Ltd.,rnMicrosoft Company, KPMG, PJSC «Kreditprombank»


January 2008 — February 2010
Echo Eastern Europe (Kiev, studyrussian.info/) — Educational institutionProfessional Tutor of Russian Language Studies

Tutoring of Russian language in classrnor private for students from different countries and at different levels.
rn•  Lecturing in cultural and historicalrnsubjects, including traditions of the Russian people.
rn•  Giving orientation and leading toursrnand excursions for students

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Worked out my own methods of teachingrnRussian language. Writing techniques according to the level of expertise andrninterest of the student.


October 2007 — January 2009
Capital Invest Group (Kiev) Assistant to the CEO

•  Handledrnall aspects of administrative matters including preparing spreadsheets,rncreating correspondence, filing documents, working with confidentialrninformation, and performing data entry functions.
rn•  Researched and resolved customerrninquiries in a timely manner.
rn•  Translated documents in Russian,rnUkrainian, and English.
rn•  Executed calendar coordination andrnmeeting planning tasks.
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rnStreamlined administrative processes and enhanced operational efficiency.
rnBringing the entire workflow of the procedure in accordance with the standards.rnAble to simplify administrative procedures and improve efficiency.
rnEstablishment of the mechanism of work of all departments in the company.
rnClear and timely completion of tasks management.


January 2007 — September 2007
Ukravtoleasing Finance & Credit Expert (Economist)

Introduction and processing base ofrncustomers. Recording and analysis of the credit market. Calculation of the client'srnsolvency. Participation in the development of banks' car lending program,rnissues for implementation of the program, the elimination of conflict andrndifficult situations. Training and monitoring of personnel working with thernprogram.
rnThe successful implementation of the developed program for lending to customersrnin car show. Setting up a process of continuous operation withoutrncomplications. Training of qualified personnel to work at the offices ofrncompany.


February 2001 — November 2006
Yanser, LTD Accounting Assistant / Client Relations Manager / Accountant

Led financial managementrninitiatives involving accounts receivable, accounts payable, and financialrnreporting.
rn•           Ensured the accuracy andrnintegrity of all financial information.
rn•           Gained exposure to corporaterntaxes.
rn•           Communicated with the taxrnauthority and government agencies on a regular basis.
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rnObtaining a complete understanding of the process and study of accounting atrnthe company. Taking into account many areas of accounting. Calculation ofrnfinancial indicators. Reporting and knowledge of tax and legislative framework.rnPlanning and organization of financial and accounting department.


August 1999 — December 2000
Joint-stock Company Stateinvest of Ukraine (Kiev) Assistant in the President’s Office

Comprehensive background inrncalendar management, meeting planning, records management, report generation,rndata entry, and customer service.
rn•           Adept in handlingrnadministrative responsibilities including drafting correspondence, fieldingrncustomer inquiries, developing spreadsheets, and preparing various reports.
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rnAcquired skills of work in a team and execute orders of the President of therncompany. Responsibility for the department Stationary & document control inrnthe company. Delivery of documents to the archive in accordance with the lawsrnof the liquidation of the company. Organization of and participation in the meetingsrnof international and national level.


Summary of Skills

Result-oriented Business Professional with extensive experience in diverse areas of leading, procurement, teaching, business administration, office management and accounting. •tExcellent leadership abilities concerning team initiatives. •tSkilled in increasing productivity levels as well as streamlining business processes. •tExperienced in language instruction, training, and lecturing. •tBackground in accounts receivable and accounts payable. •tLanguage fluency in Russian, good in Ukrainian and English. •tTechnical proficiency in Microsoft Office and Oracle.
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