Clerk, Attendance (BECCA)
8 hours per day, 10 months per year
Bilingual Preferred: Spanish, or Chuukese or Russian and English
If the administrator determines that the bilingual skill is used on a regular, daily basis, the applicant must take and pass the LTI written and oral assessment and will be compensated an additional .77 cents per hour.
Fair Labor Standards Act Status: Non-Exempt
We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.
Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.
All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education, experience, training, etc., as it relates to qualifications described on job postings.
Failure to submit a full application package will result in disqualification.
Internal applicants must have current transcripts or documentation to confirm education on file or included with the application.
External applicants must include transcripts or documentation to confirm education with application.
Qualifications:
Possess a high school degree or comparable equivalent
Minimum of one (1) year of job related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast-paced, continually changing environment with frequent interruptions, OR
Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job-related experience. Forty-five (45) quarter credits or thirty (30) semester credits are equivalent to one full year of job-related experience.
Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations
Experience which demonstrates a high level of attention to, and management of, detailed information
Experience which demonstrates strong organizational skills and the ability to meet deadlines
Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
Experience which demonstrates excellent written communication skills and which demonstrate the ability to compose and proof correspondence, as needed
Experience using Microsoft Office/Suite (including Word and Excel)
Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
Possess skill in working with numbers, mathematical computations, and worksheets
Willingness to learn new technology
Working knowledge and demonstrated experience in GroupWise, Absence Management, Pagemaker or similar desktop publishing programs and Student Information System through Skyward is preferred
Knowledge, Skills, and Abilities:
Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
Ability to understand, recognize, and protect highly confidential information
Ability to operate office machines and equipment
Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
Ability to advance and adapt with technological changes and work with program applications
Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups, and/or other members of the public
Ability to establish, manage, and maintain accurate files and records for district reports and court documentation
Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships
Knowledge of Compulsory Attendance Law (BECCA Bill) and Vancouver School District policies and regulations in relation to attendance
Knowledge and understanding of Family Education Rights and Privacy Act (FERPA)
Other Requirements:
Ability to lift and move moderately sized objects up to 50 pounds
Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements
Bilingual preferred (Spanish, Chuukese, Russian and English)
Essential Functions:
Treats co-workers, supervisors, students, parents and others with dignity and respect at all times
Serves as a positive role model for students, and practices the behaviors that are expected of our students
Works in a flexible and cooperative manner
Maintain records on student absenteeism
Contact parents of chronically absent students
Communicate frequently with Student Welfare and Attendance, building administrators, and other school staff as needed
Communicate with administrators/counselors/FCRC/HOPE coordinator and other staff as needed regarding student attendance issues
Track student absences and parent contacts and communications (in both oral and written form) to improve attendance in the student information system
Regularly correct data entry errors in the student information system
Attend regular district trainings on attendance policy and practice
Follow compliance for BECCA process requirements and reporting in the student information system and to the Student Welfare and Attendance
Provide information for/serve on building attendance team
Manage tardy kiosk/sign in and out process and documentation
Assist in educating student and families about the ways to excuse absences, the importance of attendance, and the BECCA process
May provide emergency health care for students in nurse’s absence
Answer telephone, forward messages, and direct visitors
May assist or substitute for the school secretary as needed
Issuance of parking permits and off-campus passes
Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification
Primary Location Fort Vancouver High School
Salary Range $22.21 / Hourly Rate
Shift Type Day Shift
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