Project Management Assistant in Kyiv, Kyiv

Project Description

Join Luxoft and become a member of our open-minded, progressive and professional team. You will have a chance to grow your technical and soft skills, and build a thorough expertise of the industry of our clients. The PMA is a key role, working closely with the Program and Project Managers, providing support and assistance in all aspects of project reporting, analysis and delivery. You will work collaboratively with other departments (like Financial Partners, Reporting Office, Invoicing Department), as well as support stakeholders as a PMA to identify cost-effective approaches, leverage existing systems, and help mitigate operational and business risk.

Responsibilities

Staff Management Support
• Employees onboarding/transfers/ offboarding in customer and Luxoft internal systems
• Coordination of the hiring process to customer premises
• New joiners accommodation – stakeholders notification, placing, raising all appropriate start requests, providing guidance on immediate new joiner’s questions
• Employee’s data maintenance in internal tools

Project-specific support
• Collaboration with various stakeholders: Financial Management, Business counterparties, Program and Project Managers, various Client internal Management levels,
• Client’s specific reporting/Internal project/program reports creation
• Time tracking and absence requests coordination, timesheets data collection, validation and verification with a client, regular workforce allocation
• Resource utilization/billability report preparation
• Project status and governance reporting
• Ad hoc reports development

Administrative support:
• Expense requests processing
• Team events, workshops and client visits organization
• Management meetings organization, meeting minutes and actions tracking
• Ad-hoc request solving

Skills

Must have

• Strong written and verbal communication skills
• Ability to learn quickly
• Ability to work under challenging deadlines, very good prioritization skills to balance key priorities
• Ability to work on own initiative
• Great organization skills
• Good analytical capabilities, diligence with accounts and numbers
• Analytical and problem-solving skills
• Advanced MS Office skills (Excel, Outlook, Word PowerPoint)

Nice to have

Confluence, Atlassian Jira
2+ years of experience in an administrative role, ideally PMO

Languages

English: B2 Upper Intermediate

Seniority

Regular