Back-Office Assistant Kyiv, Kyiv

Project Description

Project Management Office of a large delivery centre within Luxoft seeks a Back-Office Assistant. This position supports day-to-day resource management functions: coordination of employee onboarding procedure; maintenance of the operational structure; collection and analysis of staff-related reports on regular basis and ad hoc requests; supporting of administrative project activities.

Responsibilities

 Actively coordinate organizational changes and onboarding procedure: ensure that operational structures in the company systems are up-to-date, staff assignments changes are processed promptly.
 Maintenance of multiple databases, including data verification and provision of accurate staff-related reports and extracts.
 Administrative support to projects, including, timesheet data collection, purchasing requests, training coordination, assistance to management.

Skills

Must have

 Advanced MS Office user (MS Excel, MS Outlook, MS Word, MS PowerPoint). Especially Excel.
 Written and verbal English
 Ability to clearly articulate and deliver a message both verbally and by email is the must: intensive communication with the management of Delivery Center is expected.
 Ability to make professionally looking reports, presentations and other materials.
 Profound working experience with complex corporate systems is good to have
 Proven experience of handling big amount of heterogeneous data.
 Multitasking

Individual abilities: a result-oriented person with the ability to execute several tasks at a time and to work under time pressure; discipline and self-management; proven skills in keeping data in the structured state; high level of responsibility; client-oriented; accurate approach to data processing.

Teamwork abilities: readiness for intensive communication with distributed management team; proactivity, persistence and flexibility in teamwork.

Nice to have

Jira, Oracle

Languages

English: C1 Advanced

Seniority

Junior