Executive Assistant

• handle and route tasks, including independently decides what to do with an issue received from the CEO: do it yourself, hand it off to another employee, or hire an outside contractor

• ensure that all issues are done before the deadline

• track progress of company’s projects, prepare interim reports and summaries

• prepare quarterly and annual presentations and summaries in cooperation with other stakeholders

• process and consolidate information, prepare reviews and summaries

• time tracking (help CEO plan and effectively distribute his work time)

• make preparations for meetings (collect information about participants, pack it for the boss in a concise form)

• seek and analyze various information (best practices, new solutions)

• maintain documentation

• assist with personal matters

• carry out constant networking

Qualifications

• at least a bachelor’s degree is required

• 3+ years of experience supporting C-Level Executives, preferably in a digital marketing organization

• strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

• highly resourceful team player, with the ability to also be extremely effective independently

• demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

• planning skills, high self-organization skills

• ability to make presentations and summaries that make sense to everyone

• ability to search, analyze and pack information to pitches

• ability to work in different time zones (from GMT+1 to GMT+8)

• responsibility, diligence, punctuality

• open-minded, goodwill and tact

• fluent English speaker and competent Russian

• general technological sophistication

• proficiency in task schedulers (e.g.: OmniFocus, Todoist, Wunderlist, Trello, etc.)

• Excel, Word – not necessarily advanced, but a confident intermediate level;

• Power Point

Additional Information

• Work in a large-scale European company
• Stability even during the quarantine period
• Flexible schedule
• A friendly team of like-minded people
• Opportunities for professional growth: free external and internal professional training courses, paid language classes, etc.
• 20 paid vacation days, 3 days off, national holidays, and unlimited sick leave
• Friendly team buildings, cool corporate events
• Corporate wellness activities with colleagues
• AUTODOC discount card