Independent Housing Maintenance Supervisor

Summary:
Provides direction to building maintenance/janitorial staff at assigned CJE properties to assure a safe, well-operating and environmentally pleasing property. Is responsible to assure daily operations of the facility’s mechanical systems and safety programs in a fiscally sound manner. Diagnoses and performs work and prioritizes work load. With Manager’s oversight and approval, delegates and assigns work to staff or outside contractors. Trains and directs maintenance support staff. May provide back-up coverage for independent housing buildings when the assigned maintenance/janitorial employee is not available. Performs daily rounds and inspections; implements preventive maintenance plans. Consults with, provides oversight and manages outside vendors selected to work on building systems/equipment. Assists in projection of capital improvements and implementation of quality assurance at assigned property. Oversees and participates in both administrative and day-to-day maintenance/janitorial operations of assigned building.

In accordance with established standards, procedures, and professional practices, installs, maintains, operates, repairs, and services equipment, heating, ventilation, air conditioning, machinery, physical structures, plumbing, electrical systems, and grounds to ensure safe, healthy, and efficient environments and building operations to designated buildings.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Assess situations and performs work related to mechanical, plumbing, electric, HVAC and Building Envelope, relevant to assigned Agency building. Works with Independent Housing maintenance/janitorial staff, contactors, and other designated service providers to assign and delegate work as necessary.

Works with the Housing Building Manager in the planning and coordination of work assignments to maintenance/janitorial staff.

Works with Housing Building Manager to establish work priorities and strives to optimize the utilization of all resources. Manages expenses in a cost efficient/fiscally responsible manner.

Maintains appropriate documentation for preventive maintenance, compliance, and safety issues.

Maintains and improves the quality and integrity of the Agency standards through team discussion and work activities. Participates in Agency work groups or task teams relating to impacting the program or services.

Ensures that assigned areas are maintained in accordance with designated standards.

Organizes and participates in appropriate safety drills in accordance with applicable regulations.

Services, operates, and maintains facility heating, cooling, electrical, plumbing, kitchen, and other mechanical equipment, and physical systems and structures following prescribed procedures.

Visually inspects and tests machinery and equipment.

Listens for unusual sounds from machines, equipment, or building systems to detect malfunction and discusses machine operation variations with supervisory staff to diagnose problems for repair.

Makes routine repairs to building systems and structures, machinery, equipment, or grounds.

Works with Housing Building Manager and maintenance and janitorial staff in the preparation of any building related inspections performed by regulatory agencies, including REAC.

Dismantles defective machines and equipment and installs new or repaired parts.

Cleans and lubricates shafts, bearings, gears, and other parts of machinery.

Performs preventive maintenance on equipment and building systems and structures.

Installs and repairs electrical apparatus’, such as transformers, wiring, and electrical components of machinery and equipment.

Assembles, installs, and maintains pipe systems, repairs and replaces gauges, valves, pressure regulators, and related equipment.

Installs, programs, and repairs automated machinery and equipment such as heating and air conditioning controls.

Supervisory Responsibilities:
Receives direct supervision from the Director of Affordable Housing. Also may receive instruction from Housing Building Managers. Provides supervision in accordance with CJE’s policies and applicable laws. Responsibilities include interviewing, training and direction of maintenance-related staff including Independent Housing Maintenance Assistant, Assistant Engineer “A”, Assistant Engineer “B”, Exclusive Head Janitor and Housekeeping staff.

Corporate Compliance:
Responsible for overall compliance with federal, state and local laws, rules, regulations, standards, and adherence of safe work practices. Responsible for detection and reporting of non-compliance and for staff attendance at required in services.

Exposure to bloodborne pathogens is likely to occur in this position.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Bachelor Degree in Engineering Related Field

Stationary Engineer License preferred.

Minimum two (2) years related experience in healthcare, hospital.

Knowledge of HUD, NFPA and OSHA regulatory codes.

Knowledge of spreadsheet and word processing software required

Knowledge of OneSite Maintenance software preferred.

Working knowledge in the operation and maintenance of HVAC, boiler, machinery, and equipment and knowledge of plumbing, carpentry, painting, mechanical and electronic repairs.

Must have reliable transportation in order to travel to various local buildings.

Language Skills:
Ability to read and comprehend simple instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Bi-lingual in Russian and English is a benefit.

Certificates, Licenses, Registrations:
Certifications in boilers, plumbing, heating and air conditions recommended.

Other Qualifications:
Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have physical coordination, dexterity, agility and mobility and be able to safely and properly utilize and transport tools, supplies and equipment properly. While performing the duties of this job, the employee is required to walk various distances, stand, talk and hear. The employee is required to stoop, kneel or crawl; and to climb stairs and ladders while balancing objects. The employee must lift and/or move up to 50 pounds. Must have specific visual ability and acuity, including close vision, distance vision, color vision, peripheral vision, and depth perception, as required to ensure safe, accurate, and timely performance of duties.

Customer Service:
Displays behavior that creates a customer service culture at CJE by understanding the needs of our clients and customers and demonstrating a strong bias toward service, quality and customer satisfaction.

CJE Leadership Competencies:
To perform the job successfully, managers should demonstrate the following leadership competencies:

Attracting, Assessing, & Developing Talent—Attracts, assesses, selects, and develops highly effective staff with diverse capabilities; manages current job performance as well as long-term career potential of others; provides constructive feedback, guidance, and coaching to staff; develops and implements plans for employee/leadership development and diversity; provides staff needed resources.

Team Leadership—Develops and articulates a team/department shared vision and strategy. Establishes roles and performance goals and delegates responsibility to staff members. Keeps the team focused, motivated and inspired to action. Manages interpersonal conflict and promptly addresses performance issues. Listens to team members and provides effective day-to-day communication. Builds strong teamwork and individual commitment.

Business & Marketing Acumen—Has a strong business and marketing orientation; understands the meaning and implications of key financial indicators; assesses the financial implications of decisions; evaluates business and marketing options and how strategies and tactics work in the market.

Driving Results—Assigns clear authority and accountability; directs change; monitors results using metrics and benchmarking; ensures compliance with policies and regulations; stays the course from start to finish; does not confuse effort with results; separates what is important from what is not; tackles problems directly.

Strategic & Visionary Thinking—Anticipates future trends and directional shifts in the relevant marketplace; has a clear vision for the future; foresees obstacles and opportunities; generates breakthrough ideas; constructs competitive strategies.

CJE Values:
All staff should demonstrate the CJE Values in their behaviors and work practices.

Respect—We recognize, honor and acknowledge the inherent value of each person for their wisdom, their culture, their background and their unique history.

Advocacy—We encourage public policy which will benefit our clients by educating ourselves and the community. Furthermore, we give voice to our clients needs and facilitate a positive action on their behalf.

Compassion—We treat everyone with caring, sensitivity, understanding, and supportive responsiveness.

Intention—We approach our work and each task with mindful consideration as to what we are doing and why we are doing it, as individuals and as an agency.

Accountability—We are responsible individually and as an Agency for honest, accurate work and interaction with others. We plan strategically and provide measurable quality care with clear fiscal and ethical responsibility.

Innovation —We continue to advance our knowledge and strive to develop, evaluate and implement new and advanced programming and models of care to bring benefits to our clients, community and broader older adult/health care environment.

This position has limited responsibility for HIPAA compliance in the execution of duties as well as for assuring that subordinate department members are HIPAA trained and compliant.

CJE SeniorLife is an Equal Opportunity Employer.