Event Logistics Coordinator

Location

Ukraine – 30 UA (Primary)

Job Type

Full-Time

Category

Travel and Logistics

Career Level

Experienced (Non-Manager)

Travel Required

0 – 25%

# of Hires Needed

1

Position Contingent on Funding

No

Level of Clearance Required

N/A

Job Description

Position Summary:

The Event Logistics Coordinator is a member of the Travel Logistics Division. He/she is responsible for implementing travel and logistics related activities, including coordination of online/hybrid events, workshops, trainings; ensuring compliance with regulations and internal processes; identifying cost saving strategies; and assisting in the evaluation and improvement of existing standard operating procedures. The ideal candidate is a highly motivated individual who has attention to detail and can work both independently and as a part of the team.

Major Responsibilities:

• Designs and coordinates online/hybrid events, workshops, trainings.
• Implements travel arrangements (including but not limited to airfare, lodging, meals and incidentals, ground transportation and visa) and logistics (including but not limited to venue, catering, interpretation) of CRDF Global funded projects.
• Interacts with clients (internal and external) to ensure full customer satisfaction.
• Manages project level travel and logistics budget and ensure arrangements are within budget.
• Initiates, approves, and executes routine payments.
• Manages CRDF Global corporate credit cards
• Ensures compliance with USG/other regulations, funder requirements, internal policies/procedures and best practices.
• Communicates with funder(s), grantees, and contractors.
• Addresses routine financial and administrative issues that occur during a project.
• Maintains and updating electronic records and databases.
• Participates in business development efforts.

Qualifications:

• Minimum 4 years of relevant work experience in project support, administrative and event logistics management.
• Strong experience of a range of leading edge online/hybrid events, remote trainings/workshops and education platforms approaches.
• Ability to innovate in the online event/collaboration space.
• Strong customer service expertise and focus.
• Fluent in Ukrainian, English, and Russian (preferred)
• Experience working in an international organization

CRDF Global offers a competitive salary and benefits package.

CRDF Global is an Equal Opportunity Employer . CRDF Global provides equal employment opportunities to all qualified applicants.