Are you a super-organized, reliable, community-oriented administrative or program professional who is interested in taking on a short-term role in supporting government community engagement work? Do or would you enjoy providing behind-the scenes support to communication and planning professionals in a dynamic and fast-paced environment, helping to make sure events and activities run smoothly and that people have the information they need? Then you may be the perfect person to fill this temporary, variable-hour position!
The person selected for this temporary role will work part-time for up to six months supporting Metro’s Waste Prevention and Environmental Services (WPES) department and the WPES Communications team as it engages with community members about the creation of two potential garbage and recycling facilities in the Metro region. This temporary position will provide program and administrative support to multiple community outreach events, internal staff activities, and communication efforts related to these two new potential facilities.
The initial expectation of hours for this position is 10 to 20 hours weekly; actual hours may increase to 32 to 40 hours per week, depending on business needs and the selected individual’s availability. (Duration of this work may also extend beyond the expected initial six months, depending on actual hours worked per week.) Work schedule is flexible, with most work likely to be performed between Monday and Friday, 7:00 a.m. to 5:00 p.m. On occasion, if available and with ample notice, the person in this position may be asked to work outside of these typical hours to support community events. Most of the work of this position can be done remotely (from home) but may require occasional in-person work in Clackamas, Multnomah, or Washington counties where allowed.
At Metro, we hire a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all of our employees can thrive.
What you will do:
Schedule community-oriented events and internal meetings
Schedule appointments for other employees
Develop meeting agendas and format and distribute agendas to participants.
Monitor and organize team email correspondence and contact lists
Respond to general event inquiries and/or more complex information requests
Take and prepare meeting notes/minutes
Track team’s action items and provide light-to medium-duty MS Planner technical support for team
Proofread, format, and coordinate production and distribution of reports and documents
Layout and publish/distribute informational flyers and documents
Support contract development, processing and payments for partners/service providers
Support community and advisory group meetings, including scheduling, logistics, meeting set-up, and in-meeting technical support for virtual and in-person meetings (where/when allowed)
Organize and maintain shared project folders and records
Other duties as assigned
Traits for success:
Excellent organization skills
Excellent customer service skills, including an ability to display empathy and center people’s needs first in interactions
Ability to interact respectfully with a variety of diverse individuals, including staff, contractors, and community members
Experience working with traditionally underrepresented communities
A high degree of competence with technology and software, including Adobe InDesign and Microsoft Outlook, Word, and Excel
Strong writing and proofreading skills
Effective verbal and written communication skills, including the ability to take action from written and verbal direction
Flexible, adaptable, and able to work on multiple activities within a short timeframe while tracking all tasks and meeting established deadlines.
Ability to identify, develop and utilize community resources
Experience and education:
Three years of administrative and/or clerical work experience AND
A high school diploma or G.E.D.; OR
Any combination of education and experience which would provide the applicant with the desired knowledge, skills, and ability required to perform the job.
Preferred skills
Prior experience using Microsoft Teams, Microsoft Planner, Zoom, and Content Manager
Knowledge of interpersonal and public relations principles and techniques
Prior experience with supporting community input/engagement sessions for government programs
Professional or lived experience working with traditionally underrepresented communities
Bilingual in Spanish, Russian, and/or Vietnamese
Application requirements
We want your application to count, so be sure it’s complete and that you provide all the required materials.
1) One-page cover letter summarizing your relevant experience and interest in the position
2) Resume or application (only one is required)
Additional Information: This position is not represented and is classified as a Program Assistant III (click to read the full classification). Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the position. The base rate of pay for this position is likely to be $25.79 or $27.08, depending on experience.
Work location: In response to COVID-19, work will generally be performed off-site (remote/telework) until it is deemed safe for Metro staff to return to the Metro Regional Center.
Additional Information Related to COVID-19: The health and safety of our employees and community is a top priority for Metro. Employees will be required to follow all Metro COVID-related policies and procedures, which may meet or exceed guidelines set forth by the CDC, Oregon Health Authority, and other federal, state and local jurisdictions. Learn more at oregonmetro.gov/COVID-19.
Hello, we’re Metro
Across greater Portland in 24 cities and three counties, there’s one local government that brings us all together. Led by an elected council, Metro helps Oregonians shape the future and provides services that make life better today. Metro’s work spans parks and nature, land and transportation, garbage and recycling, and arts and events. We help make greater Portland a great place to call home.
Find Metro:
Online applications: Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, call 503-797-1570.
Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. To obtain confidential assistance please contact Human Resources at 503-797-1570.
Public Employees Retirement System (PERS): New employees will pay the employee portion of the PERS contribution.
Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for veterans’ preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans’ preference for this job, please provide qualifying documents as instructed during the application process.
Criminal background check: In order to protect the wellbeing of its employees, the public and agency assets, Metro may conduct criminal background checks on candidates selected for Metro positions. Criminal convictions do not necessarily preclude employment and will be considered on a case by case basis. A background check will only be conducted if you are selected as a finalist for a position. If selected as a finalist, you will be contacted by Human Resources prior to the initiation of a background check.
Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities.
An Equal Opportunity/Affirmative Action Employer
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