Project Coordinator, Country Programs Team

Project Coordinator, Country Programs Team
Location: Arlington, VA
Position Category: Direct hire, paid in US
Posting Date: 06/22/2021
Deadline Date: 07/07/2021
Starting Date: 08/02/2021
Description
DESCRIPTION:
USAID Advancing Nutrition project is the Agency’s flagship nutrition project, led by JSI Research & Training Institute, Inc. (JSI), and a diverse group of experienced partners. Launched in September 2018, USAID Advancing Nutrition implements and provides technical support to nutrition interventions across sectors and disciplines for USAID and its partners. The project’s multi-sectoral approach draws together global nutrition experience to design, implement and evaluate programs that address the root causes of malnutrition. Committed to using a systems approach, USAID Advancing Nutrition strives to sustain positive outcomes by building local capacity, supporting behavior change and strengthening the enabling environment to save lives, improve health, build resilience, increase economic productivity and advance development.

SUMMARY
The project coordinator will provide day-to-day administrative support to the Country Programs Team. The project coordinator will focus on the administrative aspects of the team’s operations, including ensuring the administrative systems are updated routinely, coordinating meetings, supporting staff and consultants on travel assignments, and supporting recruitment of US- and country-based staff. Depending on the language skills, the project coordinator may also support verbal and written translations. The position is based in Arlington, VA and will report to a member of the Country Programs Team. The salary range for this position is $50,000 to $56,238. Please note the JSI office is closed due to the ongoing pandemic and that all project staff are working remotely until the office reopens.

USAID Advancing Nutrition is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
RESPONSIBILITIES

• Work closely with the Country Programs Team to provide administrative support to the USAID Advancing Nutrition country portfolio.

• Coordinating internal meetings, including calendar invitations, room reservations, audio/video support, agendas, and note-taking and dissemination.

• Assist in coordinating external meetings, conferences, and workshops, including remote participation, venue procurement, vendor relations, payment processing, participant travel, planning coordination, materials support, and calendar management.

• Provide support to staff and consultants on travel assignments by supporting the travel approval process, travel logistics, and ensuring trip report submission.

• Backstop consultants, including collecting onboarding paperwork, drafting the contract, processing and tracking payments, and tracking consultant deliverables, and supporting consultant travel.

• Provide administrative support for the recruitment of US- and country-based staff, such as ensuring announcements are posted and contacting candidates for interviews.

• Ensure key documents including work plans, reports, deliverables, MOUs, and associated approvals are saved to the project’s files (GoogleDrive and Project Drive). Create efficient systems for collaborative sharing, editing, and saving across platforms with country staff.

• Propose, create, and maintain team tracking documents, including monthly support to update the deliverables tracker and other tools.

• Circulate key project information and/or materials to the team on a routine basis, including results reports, work planning documents, or general project updates.

• Coordinate payments to outside vendors and provide financial and budgetary support to staff monitoring budgets.

• As relevant to the project coordinator’s language skills, help with verbal and/or written translations

• Perform other related duties as requested/assigned.

QUALIFICATIONS
Education: Bachelor’s degree required.

Experience: Post-graduate work experience preferred, but work experience through school and/or summers accepted. Experience working, studying, or living overseas preferred. Recent graduates welcome to apply!

Required Skills:

• Exceptionally organized and attentive to detail.

• Proactive and comfortable independently gathering information to complete tasks.

• Ability to interact professionally with culturally and linguistically diverse colleagues

• Excellent communicator.

• Ability to work comfortably in the MS Office Suite applications, specifically MS Word, Excel, and PowerPoint as well as Google applications, e.g. Google Docs, Google Drive.

• Ability to work comfortably with various virtual meeting platforms such as Zoom, Google Meets, Skype, and MS Teams.

Preferred Skills:

• Experience in planning/coordinating events, travel logistics, and basic financial management.

• Ability to work under pressure.

• Attention to detail.

• Confident taking initiative within defined scope and driving work independently.

Languages: English fluency required. French, Portuguese, Spanish, or Russian desired.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 07/07/2021.

No phone calls please.
Principals only please.

Job Type: Full-time

Pay: $50,000.00 – $56,238.00 per year