Administrative Assistant III

Job no: 501349

Work type: USPS (Staff)

Location: UCF Cocoa

Categories: Administrative/Clerical Support

Classification Title:
Administrative Assistant III

Job Description:
Work location Cocoa – Florida Solar Energy Center: Provides administrative support and assistance to several departments, administrative areas or executives. Performs administrative and clerical functions for various units.

Duties include answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, and providing high-level administrative assistance to executives.

Department:
Florida Solar Energy Center

Work Schedule:
Monday – Friday; 8:00 AM to 5:00 PM

Type of Appointment:
Regular

Expected Salary:
$42,367 to Negotiable

Minimum Qualifications:
High School Diploma or Equivalent and 4+ years of relevant experience

Preferred Qualifications:
Strong written and oral communication skills.

Ability to interact with the general public, media, and personnel across multiple campuses.

Ability to work independently and in a team environment.

Experience with PeopleSoft Financials or WorkDay software.

Intermediate skills in Microsoft Excel and PowerPoint, advanced skill in Microsoft Word, and experience using social media platforms or web publishing software such as WordPress is desired.

Meeting or event planning experience preferred.

Fluency in Spanish a plus.

Additional Application Materials Requirements:
N/A

Special Instructions to Applicants:
UCF requires all applications and supporting documents to be submitted online through the Human Resources website, www.ucf.edu/jobs. When prompted during the online application process, please provide the names, phone numbers, and email addresses of three professional references.

Please have all application documents ready when applying so they can be attached at that time. Once the online submission process is finalized, the system does not allow applicants to submit additional documents at a later date.

Only complete application materials will be considered.

NOTE: This position is located at Florida Solar Energy Center (FSEC), 1679 Clearlake Rd., Cocoa, FL 32922. FSEC is also known as the FSEC Energy Research Center (https://energyresearch.ucf.edu/), a research institute at the University of Central Florida (UCF).

Veteran’s Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Florida Clause:
UCF’s expectation is that an employee of UCF will reside in Florida as of the date the employment begins.

Additional Requirements related to Research Positions:
Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic.

The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, post-doctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.

These requirements do not apply to U.S. citizens or U.S. permanent residents if the employment or training was/is through an agency of the U.S. Government. For more information on what information must be provided and the screening process, please see: https://corona.research.ucf.edu/screening-process-for-research-positions/

Equal Employment Opportunity Statement:
The University of Central Florida is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. UCF’s Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The UCF’s affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office for Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Advertised: November 05, 2021 Eastern Daylight Time

Applications close: