ADMINISTRATIVE STAFF ANALYST (NON-MANAGERIAL)

The New York City Department of Sanitation (DSNY) is seeking an Administrative Staff Analyst to join the Compost Programs and Partnerships unit within the Bureau of Recycling and Sustainability.

The Compost Programs and Partnerships (CPP) unit oversees a range of contractual relationships with key partner organizations to advance the ambitious zero waste goals of the Bureau of Recycling and Sustainability (BRS). This unit works with local partners to engage NYC residents in learning about and participating in composting programs throughout New York City.

The Administrative Staff Analyst will support a variety of projects, each of which involves multiple community partners and stakeholders. The ideal candidate combines strong analytical skills with strong verbal and written communication skills, communicates effectively with multiple different audiences, adapts well to changing work priorities and organizational needs and works effectively in a fast-paced and dynamic environment with a range of personalities and work styles.

The Administrative Staff Analyst role may include:
Partner Contract management

• Contract administration including development, tracking and amending contracts as needed.
• Administrative liaison with vendors (not programmatic)
• Liaise with administrative, finance and procurement team to advance procurement and ongoing contract administration and invoicing.
• Liaise with programmatic managers to ensure contracts structures are being followed and troubleshoot vendor issues
• Assist in writing new contracts and MOU’s as needed.
• Tracks all contract paperwork
• Liaison with vendor to troubleshoot any issues or errors identified in financial reports and invoices.
• Produces regular budget projections and forecasting.

Metrics and reporting management

• Liaise with policy and planning team to ensure unit’s contract reporting structures align with bureau and agency tracking needs.
• Ensure metrics are put into data management system
• Perform regular analysis and reporting of metrics

Administrative coordination

• Create resources that help the unit better communicate with each other, our partners, and the public. This includes but is not limited to:
• Templates, Manuals and Guides, Trainings and Tutorials

This position uses Microsoft Office, Microsoft Access, SalesForce, and project management technology. This person will work closely with agency staff, external contacts, and outside vendors. In addition to curbside composting, community composting, drop-off composting, and compost distribution, the Admin. Staff Analyst will be expected to promote all Department zero waste programs and initiatives.

Minimum Qual Requirements

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1” above.

Preferred Skills

• Experience working with large amounts of data; ability to analyze data, come to accurate conclusions, and communicate conclusions to a wide variety of audiences.
• Excellent data management, analytical, and writing skills. Attention to detail; ability to develop accurate written materials and ensure consistent messaging in all communications.
• Prior experience developing RFP’s, contracts, and vendor invoicing structures.
• Prior experience managing vendors for community engagement and outreach work.
• Ability to communicate clearly and effectively in-person, by telephone, and through written correspondence.
• Strong working knowledge of database applications, including Excel, ACCESS, SalesForce, MS Office Suite, as well as Word, PowerPoint, and other tools for tracking work flow.
• Interest in and prior experience in composting, recycling, and sustainability initiatives.
• In addition to English, fluency in a foreign language including: Spanish, Chinese, Russian, Korean, Haitian Creole, Arabic, Bengali, Hindi, Urdu, and Hebrew.
• Possession of a New York State Motor Vehicle Driver’s License.

To Apply

To apply, please submit resume and cover letter via www.nyc.gov/careers or city employees apply via Employee Self Services.

Hours/Shift

To Be Determined / 35 Hours Per Week (minimum)

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.