Assistant Director, Oldenborg

Job Posting Location:
Claremont, CA

Job Posting Title:
Assistant Director, Oldenborg

Job Description:
ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation’s premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

POSITION SUMMARY:
Pomona College seeks a full-time Assistant Director, Oldenborg for the Oldenborg Center for Modern Languages and International Relations. The Oldenborg Center is the hub for global and international programming at Pomona College. It is a language house, dining hall, and academic administrative office. It directs a number of curricular and other programs designed to promote the teaching and learning of foreign languages and international studies: the Language Resident program, conversation courses for academic credit, daily language tables, luncheon colloquia, the Foreign Language Resource Center (FLRC), and summer research and travel grants. Students, staff, and faculty from across The Claremont Colleges engage with these programs. The Center also houses International Student and Scholar Services, which manage the College’s visa programs.

Reporting directly to the Staff Director, Oldenborg Center, the Assistant Director, Oldenborg manages the daily operations of the Oldenborg Center. Under the Staff Director’s guidance, the Assistant Director coordinates the Oldenborg Luncheon Colloquium (OLC) and participates in the daily language table program. This position coordinates the Language Partner program (peer student tutoring). The position is a key resource for Language Residents, as it assists the Staff Director and Faculty Director with components of the LRs’ supervision and support. The Assistant Director is responsible for maintaining the Center’s website and, in collaboration with the FLRC (Foreign Language Resource Center) Associate Director, coordinating Language Resident orientation. The Assistant Director also coordinates the housing application process, Room Draw, Open House, and other special events. This position provides support for the Oldenborg Grant and other center initiatives and projects as assigned. This position serves as one of the College’s Exchange Visitor Program’s (J visa) Alternate Responsible Officers (ARO). The Assistant Director, Oldenborg works closely with the FLRC Associate Director, the Administrative Assistant Oldenborg, and 7 Language Residents. This position is responsible for hiring, processing personnel paperwork for, and directly overseeing multiple student employees in the Oldenborg Center.

The Assistant Director works independently and collaboratively to perform the following:

Coordinate all aspects of the Language Partner program (student peer tutoring program).

Recruit, hire, train, and supervise a group of approximately 20 student peer tutors in the Oldenborg Center. Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.

Monitor and assess Oldenborg student participation at language tables and other activities. Participate in foreign language table program (attend tables, monitor activity, provide support at check-in desk).

Coordinate Oldenborg Luncheon Colloquium (OLC)

Serve as key resource for supporting Language Residents. Assist Oldenborg Co-Directors in supervising and supporting LRs. Manage administrative details related to LRs (e.g., HR, Payroll, and matters related to Exchange Visitor compliance). Assist with new language resident airport pickup and other occasional transportation requests.

Advise and assess Language Resident performance with respect to certain programming activities (study breaks, cultural activities, off-campus events).

Provide support in the selection process for incoming language residents

Coordinate special events such as Open House, Oldenborg receptions, etc.

Coordinate Oldenborg housing application and Room Draw process

Serve as one of Pomona College’s Alternate Responsible Officers (ARO) for the Exchange Visitor Program (J visa).

Maintain department website. Promote the goals of the Oldenborg Center on campus and encourage campus participation in Center activities. Prepare timely reports and documents as requested by Oldenborg co-directors (e.g., track student event attendance, staff manual, annual reports, event fliers).

Assist with budget tracking and forecasting.

Coordinate special projects/tasks/duties and provide assistance as assigned.

QUALIFICATIONS:
Education : Bachelor’s degree in Languages, International Relations, or related field is required. Master’s degree in one of these fields is preferred.

Licenses/Certificates: A valid driver’s license is required

Experience: A minimum of 3 years of professional experience is required, preferably in international education at an academic institution. Proficiency in at least one language other than English is also required, preferably in Chinese, French, German, Japanese, Russian, or Spanish. Experience with language teaching and/or tutoring is preferred.

Required Knowledge and Skills: Deploy professional skills in language program management and international education, in collaboration with colleagues, to best promote the College’s strategic interests. Ability to advise and mentor students. Possess strong intercultural communication skills. Be able to work comfortably in a vibrant residential, liberal arts college setting with students, faculty, and staff from a variety of educational and cultural backgrounds. Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds. Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the Oldenborg team and the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals. Use strong organizational, time management, event planning and presentation skills to complete work with accuracy and a keen attention to detail. Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements.

REQUIRED HOURS: The regular hours for this full-time position are 40 hours per week, 5 days per week, 8:00 a.m.-5:00 p.m. Overtime, holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division.

ADDITIONAL POSITION DETAILS: Regular, full-time, exempt position. Target Salary: $4,853.34 per month. All staff positions are ineligible for visa or permanent resident card sponsorship. Applications will be reviewed until the position is filled.

TO APPLY: For full consideration, please submit your resume and cover letter. You may submit both resume and cover letter as one attachment in the My Experience section of the application under the “resume/CV” upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.

POMONA COLLEGE REWARDS: Pomona College offers a wide variety of benefits and perks including health, dental, and vision plan options; paid time off; flexible spending accounts; retirement benefits; tuition assistance; fitness and wellness programs; rideshare incentives; and so much more!

Pomona College prides itself in being an open, competitive, and equal opportunity employer.