Job Family
Generic
Department Name
School of Politics & Global St
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$42,500-$50,000 per year; DOE
Close Date
16-May-2021
Category
02
Essential Duties
Administrative Support
Coordinates promotion and tenure reviews, annual reviews, and probationary reviews for academic personnel and submits to Provost
Coordinates Faculty searches
Assists with APARS (used for inputting faculty activities for annual reviews)
Front-line clerical duties & coordinating day-to-day front desk activities such as checking in and greeting students and guests, answering phones, sorting and distributing mail, packages, and paychecks
Checks out keys for building and room access; manage and request codes for combination locks
Supervises student workers and ensure front office coverage
Events Planning
Serves as planner and coordinator of SPGS events, conference receptions, retreats, new student orientation lunches, and other special events; includes arranging equipment, tables, seating, and overseeing catering orders; sending invitations and managing RSVPs and working with BOM in tracking costs to ensure event is within specified budget.
Works in conjunction with Manager of Marketing and Communication to facilitate ASU Homecoming and Open-Door events as well as attending and managing those events.
Assists with arranging honorarium for guest speakers and working with them on travel arrangements for SPGS unit events.
Customer Service
Serves as department liaison for FACMAN and Olympus as well as projects and issues relating to space, facilities management, and custodial services across all buildings and space for which the school is responsible (COOR HALL). Work with BOM to coordinate moves, employee offices, furniture, and signage
Coordinates annual space survey to ensure accurate record keeping and utilization of department space as well as maintaining technology inventory list and working with surplus on creating inventory transfers
Manages multiple high-priority activities in a fast-paced environment requiring considerable coordination and follow through; respond to technical administrative inquires and ensure resolution and necessary follow-up is performed
Exercises sound judgment in decision-making, anticipate, recognize and resolve internal and constituent issues
Other duties as assigned
Minimum Qualifications
Bachelor’s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
Evidence of a Bachelor’s degree
Experience in a fast-paced environment. (3 years)
Evidence of supervising experience and working with students
Experience in a wide variety of administrative functions including customer service, calendaring, scheduling, and event planning
Experience working in a higher education and/or executive environment
Experience using Microsoft Office applications at an advanced level (i.e., Word, Excel, Outlook)
Experience using Google Drive, Dropbox, Adobe Pro, Concur, Workday
Experience learning and adapting quickly, as well as be comfortable with technology and new processes
Evidence of effective communication skills, as well as media presentation
Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet deadlines and requirements.
Experience in dealing with a wide range of topics, including confidential and sensitive
Working Environment
An 8AM-5PM, Monday-Friday work schedule. Any weekend work would be limited to ASU Homecoming and/or Night of the Open Door only
Clearly communicate to perform essential functions
Quickly changing priorities which may include and/or are subject to resolution of conflicts
Performing activities in an environmentally controlled office setting
Using software and computer equipment (monitor, keyboard, mouse) for extended periods of time
Using office equipment, i.e. printers, copiers, fax machines, telephones, calculator. Frequently bending, reaching, lifting, pushing, pulling, and transporting up to 25 pounds. Standing for varying lengths of time and walking moderate distances to perform work.
Department Statement
SPGS is an academic unit in the Social Sciences in ASU’s College of Liberal Arts and Sciences. With 32 tenured/tenure-track faculty, 13 professors of practice, 7 lecturers, as well as 14 staff members, the School offers bachelors, masters, and doctoral programs in Political Science; bachelor’s degrees in Global Studies and in Politics and the Economy; and master’s degrees in Global Security and Political Psychology. More information on our degree programs is available at: https://spgs.asu.edu/degree-programs. The School hosts several vibrant research centers and facilities, including the Center for Latinas/os and American Politics Research, the Center on the Future of War, and an Experimental Lab. The School also has partnerships with the McCain Institute, New America, and The Melikian Center for Russian, Eurasian and East European Studies.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
Coordinator | Arizona State University
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