UNDP is seeking an NGO/CSO as responsible party that will manage the Small Grants Programme(SGP) on the issues of community development and security initiatives, social cohesion, social integration, conflict prevention and peacebuilding, gender equality and GBV prevention, community policing, promotion of participatory budgets, civil society peer-to-peer support programmes, CSO mentoring system, inter-municipal cooperation, support to women-led CSOs.
The funding for this Small Grants Programme will be provided with support from the European Union. The Responsible Party will administer SGP in the target hromadas, provide support and ensure implementation process for provision on a competitive basis of small grants to local NGO-grantees in Donetsk (governmentcontrolled areas – GCAs), Luhansk (government-controlled areas – GCAs), Zaporizhzhia, Kherson, Mykolaiv, Sumy and Chernihiv oblasts.
OBJECTIVES AND EXPECTED OUTPUTS/ DELIVERABLES
The overall objective of this assignment is to establish a competitive mechanism and manage the process of allocation of small grants to NGOs/CSOs on the issues of community development and security initiatives, social cohesion, social integration, conflict prevention and peacebuilding, gender equality and GBV prevention, community policing, promotion of participatory budgets, civil society peer-to-peer support programmes, CSO mentoring system, inter-municipal cooperation, support to women-led CSOsin the target hromadas of Donetsk, Luhansk, Zaporizhzhia, Kherson, Mykolaiv, Sumy and Chernihiv oblasts. The list of target hromadas for each oblast will be provided to the Responsible Party selected. Detailed objectives, related outputs, deliverables and key considerations are provided in the Terms of Reference – Annex I.
Final Beneficiaries: NGOs/CSOs registered and implementing projects on the issues of community development and security initiatives, social cohesion, social integration, conflict prevention and peacebuilding, gender equality and GBV prevention, community policing, promotion of participatory budgets, civil society peer-to-peer support programmes, CSO mentoring system, inter-municipal cooperation, support to women-led CSOs in the target hromadas of Donetsk, Luhansk, Zaporizhzhia, Kherson, Mykolaiv, Sumy and Chernihiv oblasts.
ELIGIBILITY & QUALIFICATION CRITERIA
Interested NGOs/CSOs must meet the following criteria to be eligible for the selection:
- Non-governmental, public, charitable, non-profit organization officially registered in Ukraine for at least 3 years;
- Experience in the management of grant programmes (at least two grant programmes with a total number of recipients over 40);
- Experience in project implementation or execution of contracts for the provision of professional services in the area of grant programmes management with a total budget of projects/contracts from USD 100,000.00;
- Legal status of the organization should enable it to receive grants pool from UNDP without the Responsible Party’s incurring in tax liabilities;
NGOs/CSOs must have a team of at least six members satisfying the requirements that are provided in the Terms of Reference – Annex I. The parameters that will determine whether an NGO/CSO is eligible to be considered by UNDP will be based on the Capacity Assessment Checklist (CACHE) that should be duly completed and submitted alongside supporting documents request. Capacity Assessment Checklist (CACHE) For NGO/CSO template – Annex II.
TECHNICAL AND FINANCIAL PROPOSAL
Proposed Methodology, Approach, quality assurance plan and Implementation Plan – this section should demonstrate the NGO’s/CSO’ response to the Terms of Reference by identifying the specific components proposed, how the outputs/ delivery shall be addressed, as specified; providing a detailed description of the essential performance characteristics proposed; identifying the works/portions of the work that will be subcontracted. Moreover, the proposal should demonstrate how the proposed methodology meets or exceeds the TOR, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment. This methodology must be laid out in an implementation timetable and a quality assurance.
Management Structure and Resource (Key Personnel) – This section should include the comprehensive description of the management structure and information regarding required resources including curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis-à-vis the proposed methodology. CVs should establish competence and demonstrate qualifications in areas relevant to the TOR.
Budget size and duration
The overall indicative amount made available under this Call for Proposals is USD 707,250.00. UNDP reserves the right not to award all available funds should the number and quality of applications not meet the criteria. Moreover, UNDP reserves the right not to fund any proposals arising from this Call for Proposals. Small Grants Fund should be equal to USD 615,000.00 and cannot be changed while administration and management services costs should be less or equal to USD 92,250.00. The amount requested in the proposal should be commensurate with the organization’s administrative and financial management capabilities.
The duration of proposed activities should not exceed the period of fourteen (14) months. The anticipated implementation period is January 2021 – February 2022. The organizations are requested to submit a clear dynamic plan for each deliverable within the foreseen timeframe.
The schedule of payments for the administration and management services will be agreed with the Responsible Party before the start of the assignment. Payments to the Responsible Party to cover administration and management services costs will be performed in equal proportions on a monthly basis linked to deliverables and executed upon submission and acceptance of the Final Report (including Final Financial Report, Narrative Report, Report on Indicators and final list of beneficiaries). Upon completion of all deliverables and acceptance of the Final Report the Responsible Party receives the final payment envisaged in the proposal but not exceeding the maximum allocation provided by the donor.
SELECTION PROCESS:
The UNDP will review proposals through a five-step process: (i) determination of eligibility; (ii) technical review of eligible proposals; (iii) scoring and ranking of the eligible proposals based on the assessment criteria outlined in the previous section to identify highest ranking proposal; (iv) round of clarification (if necessary) with the highest scored proposal; and (v) Responsible Party Agreement (RPA) signature.
SUBMISSION PROCESS
Applicants shall bear all costs related to proposal preparation and submission
Applicants must submit their proposals through e-tendering online system and by the deadline indicated in https://etendering.partneragencies.org.
Applicants are solely responsible for ensuring that any and all files uploaded to eTendering system are readable, that is, uncorrupted, in the indicated electronic format, and free from viruses and malware. Failure to provide readable files will result in the proposal being rejected.
Only one submission per organization is allowed. Organizations may not participate in more than one proposal. Once the application is complete and submitted, revised versions of proposal documents will not be accepted. Partial application will not be accepted.
Interested NGOs/CSOs may obtain further information or clarification by contacting the UNDP office in Ukraine not later than 48 hours prior to the submission deadline indicated below with subject field ““UN_RPP_3_2021_1_ADM: request for information” through the following address: E-mail address: [email protected]
Submission Deadline
For eTendering submission – proposals, with supporting documents, should be submitted as indicated in eTendering system.
Estimated Competition Timeline
For reference purposes only, please consider the following indicative timeline:
7 December 2020: Call for Proposal opens, and relevant documents are posted online.
25 December 2020: Deadline for organizations to submit proposals under this Call.
15 January 2021: Assessment and selection processes will take place.
25 January 2021: Selected applicants will be notified.