Executive Assistant

Want to gain invaluable experience and become part of a large international team? Join AUTODOC! We are a team of more than 4,000 specialists from Germany, Poland, Ukraine, Moldova, and Russia. We love cars and everything related to them, and we work in e-commerce. In 2008, our team started the business with several dozen parts positions, and today we sell about 3.7 million products for 166 car brands. We are real friends with clients from 27 EU and EEA countries. As of 2020, our customer base has reached 5.3 million active B2C and B2B clients. We are dedicated to working, and so we expect our revenue to exceed €1.0 billion.

Right now we are looking for an Executive Assistant with superior attention to detail, great organizational skills and the ability to meet tight deadlines, juggle multiple critical requests.

• handle and route tasks, including independently decides what to do with an issue received from the CEO: do it yourself, hand it off to another employee, or hire an outside contractor

• ensure that all issues are done before the deadline

• track progress of company’s projects, prepare interim reports and summaries

• prepare quarterly and annual presentations and summaries in cooperation with other stakeholders

• process and consolidate information, prepare reviews and summaries

• time tracking (help CEO plan and effectively distribute his work time)

• make preparations for meetings (collect information about participants, pack it for the boss in a concise form)

• seek and analyze various information (best practices, new solutions)

• maintain documentation

• assist with personal matters

• carry out constant networking

• at least a bachelor’s degree is required

• 3+ years of experience supporting C-Level Executives, preferably in a digital marketing organization

• strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

• highly resourceful team player, with the ability to also be extremely effective independently

• demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

• planning skills, high self-organization skills

• ability to make presentations and summaries that make sense to everyone

• ability to search, analyze and pack information to pitches

• ability to work in different time zones (from GMT+1 to GMT+8)

• responsibility, diligence, punctuality

• open-minded, goodwill and tact

• fluent English speaker and competent Russian

• general technological sophistication

• proficiency in task schedulers (e.g.: OmniFocus, Todoist, Wunderlist, Trello, etc.)

• Excel, Word – not necessarily advanced, but a confident intermediate level;

• Power Point

Additional Information

• Work in a large-scale European company
• Stability even during the quarantine period
• Flexible schedule
• A friendly team of like-minded people
• Opportunities for professional growth: free external and internal professional training courses, paid language classes, etc.
• 20 paid vacation days, 3 days off, national holidays, and unlimited sick leave
• Friendly team buildings, cool corporate events
• Corporate wellness activities with colleagues
• AUTODOC discount card