Facilities Project Manager

The Position

Do you love problem solving? Are you experienced with directing or coordinating contractors and building maintenance projects from conception to completion? Do you enjoy drafting contract proposals, managing multiple tasks at a time and working with a variety of internal and external stakeholders to complete projects? If yes, this is the job for you!

The City of Beaverton’s Facilities Division is seeking a qualified individual for the opening of Facilities Project Manager. Under general supervision, this position manages small, medium, and large projects (Tennant Improvements, Remodels, and new capital construction projects) under the guidance of the Facilities Manager and/or related project sponsor. This position coordinates with and provides support to technical subject matter experts to facilitate the successful completion of projects from conception to delivery.

There is roughly 450,000 square feet of existing building space within in the city’s portfolio and no less than five potential new projects on the horizon. Projects generally include project scoping, estimating, scheduling, permitting, budgeting, communicating with stakeholders, project risk management, vendor management, all aspects of project implementation and balancing competing priorities within and among concurrent and diverse projects and programs.

This is an exempt, Management-2 position. There is one vacancy.

Please note: Experience and skills will be reviewed via the main application submission only.

Responsibilities

Depending upon assignment, the incumbent may perform a combination of some or all of the following duties:

Develop and oversee the Facilities Master Plan for the City of Beaverton; formation of the plan and project implement the plan after approval.

Draft request for proposals and manage the consultant selection process in collaboration with the procurement department.

Develop project scope, schedule, budget, risks, and alternatives of small, medium, and large projects, both new construction and renovation/remodels.

Coordinate development of design criteria, technical specifications, special requirements, system requirements, quality control requirements, inspection plans, commissioning plan and/or testing plans.

Identify internal and external milestones and time constraints that impact schedule and critical path.

Conduct or coordinate financial analyses as needed for evaluation of alternatives, life cycle costs, ROI’s.

Develop procurement plans and develop/manage contracts necessary to conduct and support projects.

Identify any necessary permitting requirements, manage permitting process, and ensure full regulatory compliance.

Identify internal and external stakeholders and implement communication and coordination plans.

Manage relationships between project participants, including contractors, consultants, and stakeholders including various customer groups; design meetings, pre-construction meetings, budget hearings, various land use/council presentations all required.

Define project expectations and management plans and implement safety programs for both internal and contracted projects.

Develop and/or review design packages with the aim of coordinating issues between the various trades/partners, maximizing participation by local and COBID certified firms.

Maintain costs within established budgets and financial parameters; ensure cost effective decisions are made within delegated authority; monitor expenditures for accuracy; track project budgets and report out as needed.

Use established processes to manage, report and coordinate changes in scope, schedule, budget, and risks, coordinate the use of and/or create various project logs/records, including RFI, submittal, change order logs.

Ensure version control for project documentation and that the final documentation is created and maintained according to records retention standards.

Ensure revisions to drawings and operational procedures are completed prior to placing an asset into service.

Coordinate with the City’s sustainability program to ensure the Facilities Master Plan and other Facilities projects are in line with the City’s climate and sustainability goals.

Ability to travel as necessary to meet the needs of the position.

Create a workplace that promotes the organizational values of workplace diversity, equity and inclusion.

Assist in creating a positive and supportive work environment with a culture of teamwork and communication.

Actively promote an environment respectful of living and working in a multicultural society.

Perform duties outlined in the Project Manager I classification and other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s Degree in a related field

Four years’ experience including at least three years of project management experience involving direction or coordination of contractors

Or an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Valid driver’s license and the ability to meet the city’s driving standards.

Ability to become CJIS certified. Pre-employment fingerprints need to be completed and cleared prior to start date, unless a reasonable and temporary alternative arrangement can be made at employer’s sole discretion. Testing process occurs within 30 days of hire.

Ability to satisfy the requirements of a background check and education verification, if applicable, and pass reference checks and a drug screen.

PREFERRED QUALIFICATIONS

Bilingual Competency in English and any of the following: Spanish or Arabic or Korean or Vietnamese or Chinese or Russian or Japanese, including speaking, reading and writing.

Beaverton is a diverse city, boasting a large population of qualified persons, including women, veterans, Black, Indigenous and people of color, persons with disabilities, generational groups, persons who speak many languages and are of diverse national origins.

It is widely stated—and supported by studies—that candidates, especially women, are less likely to apply for a job unless they believe they meet 100% of the hiring criteria. The city’s talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We therefore encourage persons with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.

Compensation

Salary Range: $6,101.86 – $8,177.91

Starting Salary will be determined depending on relevant work experience as outlined in the Equal Pay Act. New hires who meet minimum requirements will start at step one. Higher steps may be offered to those who have additional years of directly related experience to the position.

The city pays the full retirement contribution to PERS; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life insurance coverage. Bilingual pay (4% above the base) may be offered, contingent on the candidate passing a proficiency test provided by the city.