Field Office Coordinator

Initial Posting Date:
10/07/2021

Application Deadline:
10/21/2021

Agency:
Department of Consumer & Business Services

Salary Range:
$2,837 – $4,225

Position Type:
Employee

Position Title:
Field Office Coordinator (Administrative Specialist 1)

Job Description:
Our mission…

To protect and serve Oregon’s consumers and workers while supporting a positive business climate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon’s consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers’ compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombudsmen to help consumers, injured workers, and businesses.

This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers.

This position is represented by the Service Employees International Union (SEIU).

What’s in it for you:
Rewarding work in a productive and creative environment

Colleagues who are passionate about public service

Work/life balance, 10 paid holidays a year, and a competitive benefits package

Advancement and learning opportunities that will help grow your career with the State of Oregon

Live, work, and play in Tigard, Oregon

Here’s what you will do:
As a Field Office Coordinator, you will provide administrative support to the OSHA Tigard field office and ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act.

For a complete listing of the duties and responsibilities of this position, please review the position description

Here’s what you need to qualify:
The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021, unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, click on the link to view our policy.

Minimum Qualifications :
Three years of clerical/secretarial experience that included:
Two years at a full performance level performing typing, word processing, or other generation of documents

OR

Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level.

Requested Skills :
Strong and diplomatic verbal and written communication skills

Skilled in de-escalation and interviewing techniques

Expert proficiency in spelling, grammar, and punctuation with a focus on accuracy

Strong comprehension of IT systems and software with an ability to provide minor technical support

Demonstrated experience operating computer programs and proficiency in word processing and data entry

Proficiency with standard office equipment: calculator, postage meter, copy machine, fax machine, LaserJet printers

Preference may be given to applicants who posses a current Oregon notary public certification

Preference may be given to applicants who have bilingual skills in Spanish, Russian, or Cambodian

Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Errors or omissions may impact your rating or result in you not being considered for the job.

How to apply:
To apply for this position, click on the “Apply” button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.

A resume and cover letter are required for this job posting . Please attach them in the “Resume / CV” section of the application .

Only complete applications received by the posted application deadline date will be considered.

After you apply:
Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.

Be sure to check both your email and Workday account for updates regarding this recruitment.

Additional information:
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

We hire preferred workers! For more information, please visit our website: Preferred Worker Program .

The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:
Learn more about DCBS

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at [email protected] or by phone at 503-378-3200.

DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage .