View Vacancy – Corporate Services Assistant, British Embassy Bucharest (ROU25.398)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Corporate Services Support

Job Description (Roles and Responsibilities)

Who are we?

The British Embassy in Bucharest is part of the United Kingdom’s world-wide diplomatic network, and represents British political, economic and consular interests in Romania. We are now looking to recruit a Corporate Services Assistant.

Main purpose of job:

The job holder will provide essential administrative and logistical support to the Corporate Services team by helping manage diplomatic processes, fiscal and practical arrangements for the arrival and departure of diplomats.

The position is critical to ensuring smooth operations and maintaining standards as the Embassy’s platform has grown significantly in recent years.

Roles and responsibilities:

Administrative Responsibilities (30%)

• Advise diplomats on administrative processes, including issuance of letters, banking relations, and other formalities.
• Process official documentation for fiscal certificates for diplomats through the Ministry of Finance.
• Prepare and submit files for Ministry approval for VAT exemption certificates related to vehicle purchases.
• Coordinate VAT exemption requests with the Ministry of Finance following approval.
• Manage requisitions, purchase orders (POs), and receipts for section activities (e.g., security services, fuel).

Financial & Compliance Responsibilities (20%)

• Coordinate VAT and excise reimbursement processes for official and private purchases, including preparing and submitting files to the Ministry of Finance on a quarterly basis.
• Ensure compliance with local fiscal regulations and diplomatic privileges in all financial transactions.

Operational Responsibilities (30%)

• Process diplomatic CNP applications.
• Manage car registration and deregistration paperwork.
• Apply for airport permits for official vehicles.
• Coordinate inspections and insurance renewals for official vehicles.
• Submit heavy luggage import/export documentation for officers, including transport company documentation for relocation services.
• Handle luggage import/export documentation for officers.

Support & Coordination (20%)

• Provide administrative support to the Corporate Services Estates team.
• Maintain accurate records and tracking systems for all processes handled.
• Act as a liaison between the mission and Romanian authorities for official documentation and approvals.

Essential qualifications, skills and experience

Our ideal candidate shows:

• Proficiency in Romanian at a minimum of C1 level and English at a minimum of B1 level (written and spoken, according to the CEFR*);
• Strong organizational and multitasking abilities;
• Excellent attention to detail and accuracy in documentation;
• Ability to work under pressure and manage competing priorities;
• Good communication skills for liaising with internal teams and external partners;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Desirable qualifications, skills and experience

Nice to have:

• Experience in administrative support roles;
• Experience in a diplomatic or government environment;
• Familiarity with financial processes;
• Experience handling confidential or sensitive information.

Required behaviours

Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

24 December 2025

Grade

Administrative Assistant (AA)

Type of Position

Full-time, Fixed Term

Working hours per week

35 hours per week

Duration of Post

24 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Romania

Location (City)

Bucharest

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

RON

Salary

7,578

Type of Salary

monthly

Start Date

2 February 2025

Other benefits and conditions of employment

This is a full-time, fixed-term contract for 24 months (35 hours net per week). Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked. Normal working hours for this position are Monday – Thursday 08:30 – 17:00 and Friday 08:30 – 13:00.

The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Romanian / UK public holidays per year.

The monthly salary is 7,578 RON gross. In addition, staff are entitled to a 13th month salary pro rata and may receive a performance related bonus at year end. Staff also receive meal vouchers and a monthly subscription to a medical centre. An individual personal development plan will be agreed with the successful candidate, which may include training outside Romania. The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of 30 working days.

All applicants should have a pre-existing legal status to live and work in Romania. The British Embassy does not facilitate/sponsor visa applications and work permits. Staff recruited locally by the British Embassy are subject to terms and conditions service according to Romanian employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Romania and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.