Executive Assistant Senior Associate

Overview

Location Overview

Working with inspiring and experienced colleagues, you’ll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Role Overview

This role involves providing the highest quality assistant support to senior stakeholders with travel arrangements and settlements, calendar management, event organization and a range of administrative tasks.

Responsibilities

• Ensure high level support of our employees with day-to-day EA and HR transactions and queries;
• Cooperation with 2-5 dedicated stakeholders mainly at the Director’s or Vice President’s position;
• Calendar management, preparing and answering to meeting invitations;
• Cooperation with other teams, working with stakeholder’s team about agenda;
• Booking meeting rooms in the offices;
• Support on slide preparation;
• Settlement of invoices in Concur;
• Booking hotels/flights/trains/cars/taxi in Egencia;
• Planning visits and advise the best possible options;
• Organizing VISA for travels and check-in before flights;
• Direct daily contact with stakeholder and other personal assistants;
• Document management: update of documents & preparing and organizing corporate cards;
• Identify service delivery and process improvement opportunities in the assigned process;
• Reporting (ad-hoc & regular ones);
• Knowledge sharing with others team members;
• Preparation and updating of procedures;
• Delivering KPIs on time and carrying out tasks in accordance with the SLAs.

Qualifications

• 1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education;
• Fluent English and foreign language (if applicable);
• Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment;
• Office package knowledge (Excel, Power Point, Outlook);
• Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur, would be beneficial);
• Reliability, autonomy, strong communication skills;
• “Can do” attitude and a willingness for undertaking significant challenges;
• Ability to multi-task and consistently work against the right priorities;
• Capacity to process tasks without supervision.

The ‘Internal Reporting Procedure’ for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.

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