Administrative Officer

2103265

Administrative Officer

Job Posting: 08/Dec/2021

Closure Date: 29/Dec/2021, 4:59:00 PM

Organizational Unit: LON

Job Type: Staff position

Type of Requisition: Professional

Grade Level: P-1

Primary Location: United States-New York

Duration: Fixed term: 1 year with possibility of extension

Post Number: 2008815

CCOG Code: 1A12

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through its Strategic Framework by supporting the transformation to More efficient, inclusive, resilient and sustainable agrifood systems, for Better production, Better nutrition, a Better environment and a Better life, leaving no one behind.

The FAO Liaison Office with the United Nations in New York (LON) has a lead responsibility in developing and implementing policies that enhance FAO’s cooperation with the UN system, capitalizing on synergies between our work and that of other UN bodies, agencies, funds and programs, and of Members.

In doing so, LON supports decision-making processes carried out at FAO headquarters in relation to developments in the UN system, mainly by representing FAO at working and coordination meetings, liaising with permanent delegations to the UN in New York, and establishing partnerships with relevant institutions in the New York area.

Reporting Lines

The Administrative Officer will work under the overall guidance of the Director of the FAO Liaison Office and the direct supervision of the LON Senior Liaison Officer.

Technical Focus

Support the administrative management of the office including meetings, the development and implementation of FAO policies and decisions concerning enhanced FAO cooperation and partnerships with the UN system and with other international organizations located in New York.

Key Results

The provision of administrative services to support programme projects, products and services.

Key Functions

• Assists in the development of work methods, procedures and systems by reviewing a variety of personnel, budget, financial documents to ensure that they conform with relevant regulations, policies and procedures.
• Prepares, analyse and evaluates information from financial records and provides data relevant to operational improvement.
• Assists in the development of the unit’s work program and budget and participate in monitoring budget/work program with respect to budget performance.
• Assists in the administrative backstopping of activities and contributes to the development of proposals;
• Contributes to the preparation of progress reports on status of projects and works unit’s plan of activities;
• Participates in the development of training tools and materials and the organization of workshops/seminars etc. organization of conferences, seminars and meetings;
• Performs other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in business or public administration, accounting or a related field
• One year of relevant experience in financial management, administration and programme/project planning
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish)

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in financial management and/or office administration
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation
• Extent and relevance of experience in meetings management
• Working knowledge of a second language is desirable
• Understanding of FAO policies and programmes is considered a strong asset

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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GENERAL INFORMATION

Extension of fixed term appointments is based on certification of performance and availability of funds

FAO reserves the right not to make an appointment.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

Other benefits, subject to eligibility, include:

• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.

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HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills.

Candidates are requested to attach a letter of motivation to the online profile;

Once your profile is completed, please apply and submit your application;

Your application will be screened based on the information provided on your online profile;

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;

Incomplete applications will not be considered;

Only applications received through the FAO recruitment portal will be considered;

We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT
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