Office manager

We are looking for an Office manager in Kyiv

Major responsibilities :

• Visa management: preparing documents for visa applications, cooperation with visa agencies;
• Organization of the individual and group business trips/tours within Ukraine and abroad: tickets, transfers, hotels, etc.;
• Preparation of travel and other orders, registration, record keeping;
• Registration of incoming documents and contracts; processing of invoices and collection of authorization signatures, accounts record keeping ;
• Documentation management;
• Control over the timely signing and the correctness;
• Prepare various reports for management;
• Communicating with the landlords regarding any issues with office building and the use of park-places;
• Ordering stationery for the head office and regional units;
• Processing orders for purchasing materials for the head office and regional units;
• Preparation of certificates of depreciation for the head office and regional units;
• Receiving incoming calls including from abroad;
• Coordination of office cleaner work;
• Post office and courier services cooperation.

Requirements:

• 2 + years of relevant experience (Office manager / Secretary);
• Excellent communication skills;
• Upper-intermediate English, (both written and spoken);
• Confidence in daily use of office software (Word / Excel / PowerPoint);
• Personal time management, good planning and organizational skills;
• Responsible, pro-active, positive-minded, problem-solving attitude.

We offer:

• Competitive salary;
• Medical insurance;
• Professional learning and development opportunities.

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