Office Manager

Piano Overview
Piano is a fast-growing enterprise SaaS company with operations in Philadelphia, London, New York City, Amsterdam and elsewhere globally. We provide enterprise software and strategic services to the world’s leading media companies, including NBC Universal, the Economist, Dow Jones, BBC, TechCrunch, Bloomberg, Le Parisien, Gannett, and Mainichi Shimbun. Our software and services enable these companies to create customized digital experiences for users, restrict and sell access to content online, and analyze user behavior in order to drive engagement, loyalty, and revenue.

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Position Overview*
As the Kyiv office of Piano keeps expanding, we are looking to hire an Office Manager to be responsible for the general operations. Duties will involve ensuring a clean, comfortable, and accurate working environment, keeping track and fulfillment of office supplies, taking proper inventory and communicating with vendors, service providers, and leasers, organizing team building activities in cooperation with the HR Manager, as well as supervising our office staff to ensure maximum productivity. You will also be required to work on different operational processes related to hiring, talent management, and offboarding of the team members. To be a successful hire, you will need to have prior experience in office administration, preferable in IT companies.

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Responsibilities: *

• Ensure that the office is well organized, clean, and an environment where people want to achieve results
• Monitor and maintain office supplies (availability control, ordering, and distributing)
• Creating an ideal working environment (e.g. decoration, furniture), ensure the office runs smoothly
• Budgeting and reporting on office supplies
• Supervision of cleaning staff, security guards, landlords, and other service providers (ensuring that all items are invoiced and paid on time)
• Control of office correspondence and document workflow
• Maintaining stocked inventory for the office
• Assist with event planning and suggestions for team-building activities
• Organize office operations and procedures
• Arrange and be responsible for some of the company benefits (insurance, birthday presents, English classes for employees, etc)
• Provide general support to visitors
• Keep track of office assets

Requirements:

• We’re looking for a person who cares about people’s well-being
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• People-oriented mindset, problem-solver and collaborator
• Quick learner; the person who is in a constant search to improve their own performance and knowledge
• Ability to multitask and prioritize work effectively
• High level of interpersonal and communication skills
• Positive mindset and attitude to challenges
• English —upper-intermediate or higher (spoken and written)
• Previous office management, administrative, or assistant experience as a plus

Job Type: Contract