Planning Commission Recorder

The Position

The City of Beaverton, recognized as one of the 100 best places to live in the United States, is seeking a Planning Commission Recorder to support the 7-member appointed Planning Commission and ensure that land use procedures are followed as required by state and local law. This position is part of the City’s Community Development Department and will be a valued member of the 17-person Planning Division team.

Beaverton is a diverse first-ring suburb with a growing population of more than 95,000 people. The city is committed to fostering an inclusive, welcoming environment and building community, creating a vibrant downtown and enhancing livability.

ABOUT THE JOB: The city is looking for a Planning Commission Recorder with experience keeping complex administrative processes on track. This is a new role that will primarily focus on ensuring land use procedures and other legal requirements are consistently implemented throughout the development review process with a special focus on Planning Commission hearings. This will include developing expertise on state and local law and city business processes and coordinating the production and distribution of land use process documents. The Planning Commission Recorder will act as recording secretary for Planning Commission meetings and be responsible for preparing agendas and minutes. High attention to detail, excellent organization, technological savvy, and strong communication skills are a must. As a member of the Planning Division team, the Planning Commission Recorder will coordinate closely with other city staff in the Community Development Department, Planning Commission, and the City Recorders Office by providing excellent customer service face to face, via email, phone, and video conference.

This is a SEIU-classified position. This position requires evening work. There is one vacancy.

**A cover letter and resume is required with your job application submission.**

Please note: Grammar and writing skills will be evaluated during the application screening process. Only required or requested documents are guaranteed to be considered.

Responsibilities

Depending upon assignment, the incumbent may perform a combination of some or all the following duties:

Coordinate and process agenda packets for Planning Commission meetings. Prepare meeting minutes. Issue public notices. Attend and record Planning Commission proceedings. Manage meeting technology including video, audio, and legislative record-keeping platforms. Publish Planning Commission meeting information to the city’s website. Process Planning Commission documents after meetings.

Coordinate preparation of land use documents for City Council meetings with Planning staff, the Community Development Department Admin team, and the City Recorders Office.

Coordinate preparation and issue of Land Use notices for Planning Division, including newspaper, website, mail and email communication.

Record official documents with appropriate agencies. Oversee scanning and quality control inspection of official city documents.

Provide a variety of fiscal services, such as accounts payable, accounts receivable, payroll timekeeping, purchase ordering, reconciling assigned contract files and maintaining office and equipment inventory.

Assist with administrative duties in Planning Division as assigned.

Participate in Planning Division business processes improvement efforts including procedure development and implementation.

Explain complicated information in a simple manner for non-technical audiences, in person, on the phone and in writing.

May attend meetings and public hearings, some of which are outside regular working hours.

Use a computer and compose materials for publication related to land use issues and applications.

Create a workplace that promotes the organizational values of workplace diversity, equity and inclusion.

Assist in creating a positive and supportive work environment with a culture of teamwork and communication.

Actively promote an environment respectful of living and working in a multicultural society.

Perform duties outlined in the Planning Commission Recorder class specifications and other duties as assigned.

Qualifications

THE IDEAL CANDIDATE IS:
Self-motivated and extremely organized;

Detail-oriented, with experience understanding and applying regulations and procedures;

A thoughtful communicator verbally and in writing;

Technologically savvy, with experience implementing new technical tools to improve existing processes;

Comfortable enforcing deadlines, tactfully, to ensure work is delivered by the team as a whole;

A pro-active problem solver who is passionate about public service and appreciates the value of a well-run bureaucracy.

Possesses strong interpersonal skills to work with a wide variety of people, including historically underrepresented communities.

MINIMUM QUALIFICATIONS:
Associates degree

Three years’ progressively responsible experience coordinating public meeting processes such as for an elected council or commission

Or an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Ability to pass reference checks, a degree verification check, if applicable, and satisfy the requirements of a background check.

PREFERRED QUALIFICATIONS:
Bachelor’s degree in public administration, law, urban planning or related field.

Bilingual in one of the City of Beaverton’s priority languages (Spanish, Arabic, Korean, Vietnamese, Chinese, Russian, or Japanese).

Beaverton is a diverse city, boasting a large population of qualified persons, including women, veterans, Black, Indigenous and people of color, persons with disabilities, generational groups, persons who speak many languages and are of diverse national origins.

It is widely stated—and supported by studies—that candidates, especially women, are less likely to apply for a job unless they believe they meet 100% of the hiring criteria. The city’s talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We therefore encourage persons with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.

Compensation

Wage Rate: $26.05 – $34.92 per hour

Starting wage will be determined depending on relevant work experience as outlined in the Equal Pay Act. New hires who meet minimum requirements will start at step one. Higher steps may be offered to those who have additional years of directly related experience to the position.

The city pays the full retirement contribution to PERS; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life insurance coverage.