SCOPE OF WORK/GOODS/SERVICES
IFES seeks an independent, qualified IT company to deliver cybersecurity software for the Central Election Commission (CEC) in full accordance with the technical requirements outlined in ANNEX A to the RFQ.
VENDOR REQUIREMENTS
Requirements:
- Official partner status with the vendor (CISCO)
- Holding all the needed licenses/permits
- Past experience providing similar services
- Successful experience of collaboration with governmental institutions All bidders have to provide the following:
- State registration documents
- Information on previously completed projects along with customers’ recommendations/supportive letters, including previously completed projects with governmental institutions;
Copies of the necessary licenses and/or links to the appropriate state registers upon request The following requirements must be addressed in the offer:
- With the forthcoming local elections scheduled in October 2020, ALL items listed in ANNEX A must be delivered by October 10, 2020.
- Bidders must clearly indicate the delivery time for each item in ANNEX A. If October 10, 2020 is not feasible, bidders must indicate the soonest possible delivery date.
- To ensure timely delivery and full commitment from the selected contractor, IFES will impose financial penalties on late delivery when issuing the contract.
- Delivery terms for all items is Delivered Duty Paid (DDP) to CEC warehouse/offices in Kyiv.
- The proposed price offer should contain detailed cost in USD, with all applicable taxes/charges clearly identified, provided against each of the categories of goods described in this request.
Contract will be in USD.
- IFES is VAT exempt in Ukraine and the selected contractor must honor this exemption.
- Bidders must include in their offer all documents/information required from IFES and/or CEC to facilitate and complete the customs clearance without delay as applicable.
- The software will be bought by IFES and transferred to CEC without installation or technical support. The CEC is the “End User” and this must be considered for licenses and any other documents throughout the process.
FUNCTIONAL REQUIREMENTS
Timeline
Prospective vendors must submit a timeline in the Response showing the time required to produce and consolidate the products and/or deliver services.
QUALIFICATIONS & REFERENCES
Prospective vendors must provide the following information for their Response to be considered: 1. A brief outline of the company and services offered, including:
- Full legal name and address of the company
- Corporate and tax registration documents
- Year business was started or established
- Full name of the legal representative (president or managing director) of the company
- Name of any individuals or entities that own 50% of more of the company
- No subcontracting is allowed under this solicitation.
2. Evidence of successful completion of a project of a similar size and complexity.
3. References: Contact information for no less than three references from projects similar in size, application, and scope and a brief description of their implementation (including location and year). IFES reserves the right to request and check additional references.
4. Prospective vendors must be legally registered under the laws of the country in which they are organized and possess all licenses, permits and government approvals necessary for performance of the work. Scope of Work.
5. A certification signed by an officer or authorized representative that the prospective contractor/vendor has sufficient financial, technical and managerial resources and facilities to complete the Scope of Work.
6. A brief outline of the company, a brief presentation of evidence of successful completion of a project of a similar size and complexity, a list of references and table with prices and timelines according to the Annex A must be in English
Schedule of Events
The following, tentative schedule will apply to this solicitation. The dates may change in accordance with IFES’ needs or unforeseen circumstances. IFES will communicate changes to the schedule.
- Issuance of RFQ September 17, 2020
- Technical Questions/Inquiries Due September 22,2020
- Answers/Addenda from IFES September 23,2020
- RFQ Closes September 27,2020
Point of Contact: The sole point of contact for all communication related to this solicitation is listed below.
Ian Swank
Contracts and Grants Manager
[email protected]
And
Sajia Tokhi
Contracts and Grants Administrator
[email protected]
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