Context
The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges built on this earlier engagement, established partnerships, and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA). The RPP was designed to respond to, and mitigate, the causes and effects of the conflict in the east of Ukraine. It is an integral component of the UNDP Country Programme and is therefore fully aligned with the United Nations Partnership Framework (UNPF).
In October 2018, four UN agencies (UNDP, UN Women, FAO and the UNFPA) have countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance, support economic recovery and promote reconciliation in the crisis-affected communities of Donetsk, Luhansk and Zaporizhzhya oblasts in Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas of the regions. It will contribute to peacebuilding and prevent further escalation of the conflict in Ukraine through effective and accountable decentralization, gender-responsive recovery planning and equal access to services, as well as enhanced economic recovery and development. Component ІІІ of RPP “Community Security and Social Cohesion” aims, among other, on strengthening community security and social cohesion through testing innovative legal aid, access to justice, conflict resolution and peacebuilding mechanisms at local level.
One of the priorities of the project is to support to strengthening personal and community security through setting up greater effective coordination and dialogue between law enforcement bodies and local authorities and communities and support and build capacities and practices of local justice institutions to be more accessible and adoptable to the needs of the different groups, including more vulnerable such as survivors of sexual and gender based violence SGBV (further – SGBV).
Since 2017, the National Police of Ukraine has launched the “Polina” project in some regions of the country, aimed at preventing, responding to and combating SGBV. The essence of this project is that, special mobile police groups are created in cities with a high population density, which include employees of various police departments: district officers, juvenile prevention and direct investigators (necessarily women and men). Members of these mobile groups receive the necessary training in the field of prevention and counteraction to SGBV.
In particular, such a project was launched in the Sievierodonetsk of Luhansk oblast and Mariupol of Donetsk oblast, as well as in other regions of Ukraine. Subsequently, in 2019, being based on the positive results of the effectiveness of these projects “Polina”, the management of the National Police of Ukraine decided to spread the experience of this project throughout Ukraine.
Currently, in the cities of Mariupol and Sievierodonetsk, there is a need to provide Polina mobile groups with modern new cars, which should increase their mobility and reduce the time to respond to the facts of SGBV. Thus, motivating the urgent need to strengthen the technical capacity of Polina mobile groups in Mariupol and Sievierodonetsk, the senior leadership of the National Police of Ukraine requested UNDP to provide international technical assistance in the form of the purchase of two cars. This purchase will be funded by the Kingdom of the Netherlands.
Scope of work / Technical specification
Supply by the Contractor of 2 (two) cars for National Police of Ukraine in accordance with the technical specification.
Addresses for delivery:
- The Main Department of National Police in Donetsk oblast: Ukraine, 86-b Nakhimova avenue, Mariupol – 87517
- The Main Department of National Police in Luhansk oblast: Ukraine, 1 Velisova str., Sievierodonetsk – 93400.
Additional terms
1. The price of the goods must include the cost of delivery of all goods to the address (one vehicle to each address)
2. Delivery must be accompanied by warranty certificates for the goods. Warranty obligations: for a period of at least 3 years or 100 thousand km. mileage (whichever comes first). All necessary technical documentation together with package of documents needed for registration of cars in MoI service centers must be provided by the supplier on the day of delivery. All equipment must have official warranty service in Ukraine.
3. Delivery must be made within 60 calendar days from the date of signing the contract
Experience and Qualification Requirements
1. Officially registered company (for Ukrainian companies – company should be registered in the territory controlled by the government of Ukraine).
2. At least 3 years of experience in the field of supply of similar products.
3. Minimum annual turnover for any 2 years within 2016 to 2019: USD 50,000 (or equivalent in other currency).
4. At least 2 positive references from previous clients.
Evaluation method
The Contract will be awarded to the technically compliant offer with the lowest price
Price offer and payment schedule
• The contract value must remain fixed for the duration of the contract.
• Applicants must include all costs associated with the work in their price quotation (such as the supply and installation of all materials and equipment, transportation costs etc.).
• Payments should be arranged as follows:
- 100% of the delivered vehicles cost is made by UNDP within 30 (thirty) calendar days from the date of all the vehicles` acceptance by UNDP and submission of originals of invoice, act of acceptance and tax invoice (if applicable).
- Taking into account that purchase of services will be carried out within the project of international technical assistance, price offers/invoices for payment must be presented without VAT.
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