Administration Specialist

Service

General Services

Level

Middle

—

Senior

What you need to do:
Provide general office support by communicating with property managers, vendors, and suppliers (order office supplies, food, and drinks; arrange cleaning and maintenance; and so on);

Plan and monitor the office budget;

Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives from Yandex offices worldwide;

Help manage local staff records in cooperation with HR and local C&B program administration;

Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety;

Maintain contracts, invoices, correspondence, and other records;

Provide documents to HQ as required;

Create and handle expense reports;

Help plan company outings and events;

Manage document flow and archiving.

We expect you to:
Have strong background in administrative or secretarial support (3+ years of experience in a similar position);

Experience leading and interacting with cross-functional teams (+ ability to work independently);

Excellent written and verbal communication skills (fluent Czech, English, and Russian);

Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts;

Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint);

Experience with the Oracle electronic document flow system (preferred);

Strong analytical skills and attention to detail;

Strong organizational, communication, and problem-solving skills;

Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines.