Event Facilitation Consultant

Advertised on behalf of :
Location : New York City, UNITED STATES OF AMERICA

Application Deadline : 28-Nov-21 (Midnight New York, USA)

Time left : 6d 8h 53m

Type of Contract : Individual Contract

Post Level : International Consultant

Languages Required :
English

Starting Date :
(date when the selected candidate is expected to start) 01-Dec-2021

Duration of Initial Contract : 6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

COVID-19 has laid bare critical gaps in equality that have left millions of women and girls – particularly those who are most marginalized – behind. Gender equality is not just a goal: it is critical to the survival of the planet, the realization of the rights of all girls and women, and to building new economic and social systems that include, and work for, everyone. Aware of this critical time for gender equality and committed to building a more equal, inclusive and resilient post-pandemic world, UN Women, together with the governments of Mexico, France, and representatives of civil society, has initiated a global, innovative, multi-stakeholder platform: the Generation Equality Action Coalitions.

The Generation Equality Action Coalitions are global, innovative and multi-stakeholder platforms and is urgently needed now than ever before. The Generation Equality Action Coalitions are an extraordinary opportunity, both in approach and level of ambition, to accelerate progress, increase investments in gender equality and make concrete change. The Action Coalitions are mobilizing governments, civil society, international organizations, and the private sector to: catalyze collective action; spark global and local conversations among generations; drive increased public and private investment; and deliver concrete, game-changing results across generations for girls and women.

Six (6) specific themes are being addressed by the Action Coalitions including: i) Gender Based Violence; ii) Economic Justice and Rights; iii) Bodily autonomy and sexual and reproductive health and rights (SRHR); iv) Feminist action for climate justice; v) Technology and innovation for Gender Equality; vi) Feminist movements and leadership. Action Coalitions Leaders work together to co-design a Global Acceleration Plan for Gender Equality on key areas that matter to women’s and girls’ lives, to strengthen international mobilization on the Action Coalition theme, and to define game-changing 5-year commitments in the action area they are leading. The Acceleration Plan for Gender Equality was launched during the Generation Equality Forum in Paris in July 2021.

During the same forum, over forty (40) billion USD commitments to the Global Acceleration Plan for Gender Equality were made by Action Coalitions leaders and commitment makers to support critical policy, programmatic and advocacy initiatives in the six (6) Action Coalitions areas. The work of the Generation Equality Forum is only getting started. Over the next five (5) years, the commitments made in the Generation Equality Forum in Paris must be translated into Action and concretely impact the lives of women and girls, in all of their diversity. To achieve this goal, UN Women, as the Secretariat of the Action Coalitions, will ensure the effective implementation of the commitments through the design and implementation of an accountability framework of a commitments approach and targeted engagement efforts.

In this context, UN Women is hiring an Event Facilitation Consultant to assist the Strategic Coordination and Operations Unit with event logistics and delivery for the Action Coalitions.

Duties and Responsibilities

Support event facilitation efforts with the Strategic Coordination & Operations Unit of the Generation Equality Action Coalitions through the following:

Facilitate logistics for the design and delivery of internal and external events ranging from staff webinars to virtual conferences and meeting gatherings of Action Coalition Leaders and Commitment Makers.

Execute technical aspects of virtual events including but not limited to digital platform management (e.g. Zoom or Microsoft Teams) and presentation of slides, music, and sound.

Coordinate and lead technical rehearsals with the relevant staff and partners in attendance.

Assist the design and delivery of virtual events working closely with the Action Coalitions Secretariat team to define the scope of the event, create agendas and participatory exercises.

Design visual tools and templates where needed, and both event invitations and follow-up messages of gratitude to participants.

Coordinate with service providers such as interpreters and translators to ensure inclusivity.

Incorporate guidance from consultants such as on disability-inclusion to ensure accessibility.

Provide recommendations to strengthen engagement and success of AC events.

Liaise with UN Women ICT department to ensure adherence to corporate processes.

Liaise with SCO Operations associates and teams to ensure vendor contracting and payment.

And other duties as assigned.

Deliverables:
Well-executed virtual and (if feasible) in-person events such as meetings and workshops

Clear and accurate calendar of AC Secretariat events maintained and disseminated

Planned and delivered technical rehearsals in preparation for necessary events

Engaging and interactive tools prepared and executed for active audience participation

Timely submission of selection, contracting, and payment initiation for vendors

Inclusive and accessible formatting of external materials produced in conjunction with events such as translation and interpretation materials, recordings, and other

Competencies

Core Values:
Respect for Diversity

Integrity

Professionalism

Core Competencies:
Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Functional Competencies:
Excellent communication skills;

Strong planning, goal-setting, prioritization and organizational skills;

Strong trouble-shooting and forward-thinking to strategize solutions to challenges;

Ability to oversee technical delivery of internal and external events;

Ability to work in a high pressured environment with frequent short deadlines;

Ability to demonstrate a sense of humor and collegiality with solid interpersonal skills;

Good knowledge of gender equality and women’s empowerment is an asset;

Defined sense of responsibility, confidentiality and accountability.

Required Skills and Experience

Qualifications and experience required:
At least first-level university degree preferred or commensurate years of experience;

At least 2 years of progressively responsible experience in event facilitation;

Experience coordinating with vendors for event delivery such as translation and interpretation;

Demonstrated technical knowledge and awareness, including use of digital platform tools such as Zoom, Microsoft Teams, Webex, or others;

Experience in or with the United Nations system is an asset.

Languages:
Written and oral fluency in English is required.

Knowledge of French, Spanish, Arabic, or Russian is an asset.

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