This Invitation for Tenders follows the General Procurement Notice for this project which was published on the NEFCO website, Procurement Notices section
(https://www.nefco.org/procurements/general-procurement-notice-energy-efficiency-improvement-of-the-districtheating-system-in-horishni-plavni/) on July 12, 2019.
Communal Production Enterprise “Teploenergo” of Town Horishni Plavni hereinafter referred to as “the Employer”, intends to use part of the proceeds of a loan from the Nordic Environment Finance Corporation (the NEFCO) and a grant from the Eastern Europe Energy Efficiency and Environment Partnership (E5P)* towards the cost of Horishni Plavni District Heating Project – Energy Efficiency Improvement of the District Heating system in Horishni Plavni.
The Employer now invites sealed tenders from Contractors for the following contract to be funded from part of the proceeds of the loan and grant:
Biofuel Boilers including design works and supply of equipment and materials, installation, testing, pre-commissioning and commissioning of a biofuel boiler with a capacity of not less than 7 MW in the boiler house at 31 Energetykiv str. in Horishni Plavni. It is envisaged to procure one sunflower husk pellets boiler with common biofuel storage and fuel supply system, flue gas cleaning system, flue gas duct system, three heat exchangers with 50% of biofuel boiler house capacity each, circulation pumps and pipes and valves.
Civil works – including dismantling works, renovation of walls, floors and installation works.
The biofuel boiler including auxiliary equipment (fuel supply system, one flue gas cleaning system, three heat exchanger with 50% of biofuel boiler house capacity, pumps and others), shall be financed from the proceeds of the E5P grant. The remaining works and equipment including: boiler chimney, ash removing system, electrical equipment, air ducts, heat meters, control and safety valves, emergency shut-down system and other auxiliary equipment shall be financed from the proceeds of the loan from NEFCO. More information is provided in the tender documents.
Tendering for contracts that are to be financed with the proceeds of a loan from NEFCO and E5P grant is open to firms from any country.
To be qualified for the award of contract, tenderers must satisfy the following minimum criteria:
- Tenderers shall not having conflicts of interests.
- The Tenderer’s average annual turnover over the last 5 (five) years exceeded EURO 6,000,000 (six million Euro) or equivalent. In case of tender submitted by JVCA, the leading partner should demonstrate at least 50% compliance with the requirement.
- The Tenderer shall demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means sufficient to meet the production cash flow for the contract estimated as not less than EURO 750,000 (seven hundred and fifty thousand Euro) equivalent, taking into account the Tenderer’s commitments for other contracts.
- Experience as Contractor, in at least 3 (three) contracts for boiler house rehabilitation or construction works of a nature and complexity comparable to the proposed contract within the last seven years, that have been successfully completed. At least 1 (one) of the above 3(three) contracts shall be a boiler house of biofuel type and shall be similar to the proposed Plant. Relevant references shall be provided.
In addition, or as part of the above 3 (three) contracts the Tenderer or the proposed biofuel boiler manufacturer shall have successful experience as prime contractor or subcontractor of supply or supply and installation of at least one (1) biofuel boiler with similar to proposed capacity and similar type of fuel in countries with similar climatic conditions over a ten years period ending on the deadline for tender submission, having been in successful operation at least for 1 (one) year prior to submission of the tender. Relevant references shall be provided.
The Contract is planned to be completed within 15 (fifteen) months after the effective date.
The hard copy of Tender documents may be obtained upon payment of a non-refundable fee of EURO 200 (two hundred) or equivalent in a convertible currency.
The electronic version of the Tender document will be provided free of charge.
The method of payment will be direct deposit to any of the specified account numbers for respective currency:
For payments in EUR:
IBAN – UA043204780000026000924417384
Beneficiary’s bank: PUBLІC JOІNT-STOCK COMPANY JOІNT STOCK BANK
“UKRGASBANK” KIEV, UKRAINE;
SWIFT: UGASUAUK;
Correspondent Bank: Commerzbank AG FRANKFURT AM MAIN, Germany
SWIFT: COBADEFF
Correspondent account: 4008864332 01.
Beneficiary: COMMUNAL PRODUCTION ENTERPRISE “TEPLOENERGO” OF TOWN
HORISHNI PLAVNI
Name in Cyrillic: Комунальне виробниче підприємство «Теплоенерго» м.Горішні Плавні» For payments in UAH:
Комунальне виробниче підприємство «Теплоенерго» м.Горішні Плавні» ЄДРПОУ 13940851
IBAN – UA493808050000000026007689024 в AT «Райффайзен Банк АВАЛЬ» МФО 380805
Адреса: 39800, м. Горішні Плавні, Полтавська область, вул. Молодіжна,8, другий поверх, приймальня.
Before payment the tenderers must send a scanned copy of the signed official request for the tender documents receipt. This request must include the full Name of the Tenderer, its requisites, the address where the tender documents must be delivered to and the name of the tender.
Upon receiving appropriate evidence of payment of the non-refundable fee, the documents will be promptly dispatched electronically in PDF and MS Word format, however, no liability can be accepted for their non-delivery or late delivery. In case of discrepancies between the PDF and Word versions of the document, the PDF version shall prevail.
All tenders must be accompanied by a Tender Security of EURO 28,000 (twenty eight thousand Euro) or equivalent in Ukrainian Hryvna at the rate of the National Bank of Ukraine on the date of the Tender Security issue, and must be delivered to the address below on or before the time and date of the submission deadline specified in the Letter of Invitation, at which time they will be opened in the presence of the tenderers’ representatives who wish to attend.
A pre-tender meeting / site visit will be held at 11:00 a.m. local time, on August 25, 2020 at the below address.
All requests for clarification must be received by the Employer till September 01, 2020, 17:00.
Please, note that it is not allowed to send the requests for clarification after the deadline.
Tenders must be delivered to the office at the address below on or before 11:00 a.m., on September 22, 2020, at which time they will be opened in the presence of those tenderers’ representatives who choose to attend. Late Tenders will be rejected.
A register of potential tenderers who have purchased the tender documents may be inspected at the address below.