TENDER FOR THE SUPPLY AND DELIVERY OF VISIBILITY SOUVENIR ITEMS WITH EUBAM LOGO (UA20-2020-012)

The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of European Union Border Assistance Mission for Moldova and Ukraine (EUBAM), the IOM invites interested eligible Suppliers to submit Quotations for the supply and delivery of the following visibility souvenir items with EUBAM logo (detailed specifications provided in the Annex C attached hereto):

Item No.	Item Description	Quantity	Unit
1	A5 Notepad (detailed specification is in the attached Annex C)	2000	Pcs
2	Ball-point pen  (detailed specification is in the attached Annex C)	1000	Pcs
3	USB memory stick – 32 GB (detailed specification is in the attached Annex C)	500	Pcs
4	Paper folder (detailed specification is in the attached Annex C)	1000	Pcs
5	Paper Bag (250 x 300 x 100 mm) (detailed specification is in the attached Annex C)	500	Pcs
6	Mug dark-blue (detailed specification is in the attached Annex C)	100	Pcs
7	Mug yellow (detailed specification is in the attached Annex C)	100	Pcs
8	Bracelet Reflector (detailed specification is in the attached Annex C)	400	Pcs
9	3D Soft PVC Magnet ‘Cloud’ (detailed specification is in the attached Annex C)	500	Set
10	3D Soft PVC Magnet ‘Children’ (detailed specification is in the attached Annex C)	500	Pcs
11	3D PVC Magnet ‘Border sign’ (detailed specification is in the attached Annex C)	500	Pcs
12	Set of 6 color pencils in a box (detailed specification is in the attached Annex C)	200	Pcs
13	Eco Bag (detailed specification is in the attached Annex C)	300	Pcs
14	Eco ball point pen (detailed specification is in the attached Annex C)	2000	Pcs
15	EU/EUBAM Flag (detailed specification is in the attached Annex C)	2000	Pcs
16	Thermo mug (detailed specification is in the attached Annex C)	100	Pcs
17	Bookmark (detailed specification is in the attached Annex C)	1000	Pcs
18	EUBAM branded balloon (blue) (detailed specification is in the attached Annex C)	400	Pcs
19	EUBAM branded balloon (yellow) (detailed specification is in the attached Annex C)	100	Pcs
20	Smurf toy (detailed specification is in the attached Annex C)	40	Pcs
21	Souvenir chocolate (detailed specification is in the attached Annex C)	1000	Pcs
22	Fountain pen in a box (detailed specification is in the attached Annex C)	10	Pcs
23	Sport bag (detailed specification is in the attached Annex C)	100	Pcs
24	Business card holder (detailed specification is in the attached Annex C)	20	Pcs
25	Note paper (detailed specification is in the attached Annex C)	100	Pcs

With this RFQ is the GIS which include the Instructions to Suppliers, Technical Specifications and administrative requirements that Suppliers will need to follow in order to prepare and submit their quotation for consideration by IOM (Annexes A, B, C, D, E and F).

Requirements for packaging:

Supplier must provide proper and adequate packaging in accordance with best commercial practice, to ensure that the material being shipped to IOM will be free of damage.  Packaging must be adequate to allow for rough handling during transit, exposure to extreme temperatures, salt and precipitation during transit and open storage, with consideration for the type of goods and transportation mode.

Terms of delivery are as follows:

For vendors outside Ukraine: DAP (Incoterms – 2010) 36/1, Ciuflea Street, Chisinau, MD-2001, Moldova, IOM-EUBAM project.

For Ukrainian vendors: DDP (Incoterms – 2010) 13, Zatyshna str., Odesa, 65012, Ukraine, International Organization for Migration, Mission for Ukraine.

Term of delivery: within 30 calendar days from the date of signing of Purchase order.

Submission of bids is allowed for separate lots or for all lots. Quantity of offered goods per each lot shall be equal to quantity stipulated in this Request. Evaluation of Bids will be conducted by each Lot.

Prices shall be quoted in US Dollars, VAT inclusive (if applicable).

Payments based on signed Agreement will be made in currency of invoice at the UN Operational Rate of Exchange on the day of payment (link to the website with rates https://treasury.un.org/operationalrates/OperationalRates.php).

The bid should include detailed description of the offered goods with indication of brands. Also together with bid samples of the offered goods for positions 2, 3, 6, 7, 8, 9, 10, 11, 13, 14, 15, 16, 20, 22, 23, 24, 25 must be provided for verification of goods quality. All samples will be returned to Bidders after Bids evaluation.

The bid shall be submitted together with following supporting information and documents:

1. Quotation form (Annex A);
2. Price schedule form (Annex B);
3. Technical specifications (Annex C);
4. Vendors information sheet (Annex D) (draft is attached separately);
5. Code of conduct for suppliers (Annex F) (draft is attached separately);
6. Company registration certificate issued by the state authorities of Ukraine or abroad – copy;
7. Statute (if available) – copy;
8. Tax number certificate and tax payer certificate issued by authorities of Ukraine or abroad – copy;

By submission a Bid Supplier confirms acceptance of the form of IOM model agreement which will be signed by the winner/s. Form of agreement is provided in Annex E.

The bid shall be valid minimum 30 calendar days from the tender deadline, it should be mentioned in the Bid.

A Bid shall be submitted in a sealed envelope with clear indication:

Name of the project: EUBAM, supply of visibility souvenir items with EUBAM logo.

Request for quotation: UA20-2020-012

and should be delivered not later 18:00 23.03.2020 at the address:

EUBAM Mission, Procurement unit,

13, Zatyshna str.,

Odessa, 65012,

Ukraine

IOM reserves the right to reject any or all quotations submitted after deadline.

IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.

• Any requests for clarifications of additional information on the content of this document of tender procedure shall be sent by e-mail [email protected].
• Please indicate in subject of the message:“UA20-2020-012- [indicate Supplier’ name (without brackets)] – request for clarification”
• To help us track our procurement effort, please indicate in your email where (vacanciesinukraine.com) you saw this tender/procurement notice. 

IOM will respond in writing to any request for clarification of the RFQ documents, which it receives no later than 5 (five) working days prior to the deadline for the submission of quotations. Copies of the response including description of the clarification will be given to all Suppliers who received this General Instruction, without identifying the source of the inquiry.

Very truly yours,

BEAC Chairman

IOM is encouraging companies to use recycled materials or materials coming from sustainable resources or produced using a technology that has lower ecological footprints.