Division: Program Management
Status: VA-Based Full Time
Position Number: 21:283
About International Foundation for Electoral Systems (IFES):Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.
The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High-Quality Decision-Making, Accountability, Teamwork, and Collaboration.
PRIMARY FUNCTION/PURPOSE: The Program Associate is the entry level position to program work at IFES. As a junior member of the team the Program Associate will provide administrative and programmatic support for current and developing programs in Central Asia, including projects in Kyrgyzstan and Uzbekistan.
- Please note that this position is planned for one-year with a possibility of extension*
Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES:
Support IFES’ programmatic activities in Central Asia by working with HQ and field staff colleagues, consultants and vendors;
Support IFES’ reporting to donors, including writing and editing quarterlies, workplans and other reports;
Assist with outreach and communication of IFES’ activities through social media and IFES.org;
Review and submit field project finance reports such as travel expense reports, wire transfers, vendor invoices etc. to supervisor for approval;
Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.;
Assist in monitoring and evaluation of IFES’ projects;
Support recruitment and mobilization of field staff and consultants for field assignments;
Maintain project records and documents, including consultant contracts, project files etc.;
Conduct basic research and provides general support in proposal development process;
Provide administrative functions from HQ in support of project;
Plans and expedites airline, hotel, and visa arrangements;
Provide support during department meetings and special events, prepares and assembles briefing materials as directed;
Provide assistance on special projects and assignments; and
Other duties as assigned.
POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor.
DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions and improvements on issues.
FISCAL RESPONSIBILITY: Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.
RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Division. Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.
SUPERVISION EXERCISED: None
POSITION REQUIREMENTS:
Education: Bachelor’s degree required
Experience: 0 – 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus
Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal and donor report writing is a plus. Familiarity with USAID regulations helpful. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team-oriented individual.
LANGUAGE SKILLS: English required. Proficiency in local language (Kyrgyz, Uzbek, Russian, etc.) is plus.
TRAVEL: International travel is unlikely/will not be required, subject to change after one year period
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
WHAT WE OFFER:
Medical, Dental, and Vision insurance
Monthly Benefit Allowance paid directly to all employees
Employer paid life and AD&D insurance at 3x base salary
401(k) retirement plan with 1:1 employer match up to 6%
Employer paid Short and Long-Term Disability insurance
Generous vacation (starting at 3 weeks and increasing with time of service), sick leave, and personal leave
11 Paid Holidays
Paid Parental Leave
Employee Assistance Program
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